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Table of Contents Section I - Introduction 4 Evaluation of the Engineering Manual 5 Authorization 5 Mission Statement 6 Manual Locations 7 Patient's Rights 8 Engineering Procedures with Respect to Patient's Rights 9 Budget Preparation 11 Section II - Facility Profile 12 Facility Profile 13 Plant Service 16 Section III - Goals and Objectives 30 Departmental Statement 31 Duties and Responsibilities 33 Plant Superintendent 33 Maintenance Supervisor II 33 Maintenance Supervisor I 34 Carpenter Shop - Supervising Carpenter 34 Electric Shop - Supervising Electrician 35 Paint Shop - Supervising Painter/Mason 35 Plumbing Shop - Supervising Plumber/Steam Fitter 35 Plant Utility Engineer III 36 Plant Utility Engineer II 36 Engineering Staff Directory 37 Emergency Call Roster 39 Engineering Home Directory 40 Emergency Phone Numbers 42 OMH Facility Phone Numbers 47 OMRDD Facility Phone Numbers 48 Central Office Phone Numbers - Unit Q 49 Construction Emergency Phone Numbers 50 Construction Emergency 51 Section IV - Work Control Center 53 Work Order System 55 Formal Work Request Procedure 56 Work Order Request Form 59 Emergency Work Order System 60 Preventive Maintenance Program 61 Inventory and Engineering Storeroom Control 62 Key Policy 64 Two-Way Portable Radios 65 Snow and Ice Removal 67 Section V - Maintenance Shops & Trades 70 Maintenance Shops 71 Trades 73 Painting Requests 75 Powder Actuated Fastener System 76 Section VI - Power Plant and Utility Systems 77 Boiler Room 80 Watch Engineer's Operator Manual - HVAC System 84 Assistant Plant Utility Engineer 89 Fuel for Power Plant 90 Section VII - Departmental Safety and Training 93 Introduction 94 Safety Policy 95 Departmental Safety 97 Engineering Tasks and Occupational Risk 99 General Safety 100 Plant Services 101 Boiler Room Safety 110 Chemical Spill 112 Oil Spill 114 Ground Department Safety 117 Training for the Engineering Department 119 Asbestos 120 Section VIII - Procedures for Contractors 121 Introduction 121 Interim Safety Measures 124 Rules and Regulations for Contractors 125 Section IX - Equipment Management Program 129 Medical Equipment Management Program 130 Other Equipment 131 Acquisition of Equipment 131 Repairs to Equipment 133 Training 133 Section X - Utilities Management Program 134 Program Overview 136 Specific Utilities to be Included 136 Intent of the Utilities Management Program 138 Energy Management Program=Energy Conservation 141 Utilities Interruption 142 Preventive Maintenance 143 Training 146 Emergency Call Roster 147 Power Plant 148 Fuel for Power Plant 152 Oil Spill 154 Heating Schedule 157 Inventory of Equipment 158 Power Plant Emergency Plan 160 Loss of Services Procedures 161 Boiler Start-Up Procedures 163 Natural Gas Emergencies 170 Electrical Distribution Program 172 Power Failure Emergency 180 Emergency Power=Emergency Generators 183 Fuel For Generators 186 Elevators 188 Elevator Failure 190 Domestic Water System 195 Emergency Water Plan 199 Emergency Flood Plan 203 Inspection of the Sprinkler System 205
Section I - Introduction Evaluation of the Engineering Manual 1 The Plant Superintendent will meet periodically with representatives from the following departments to review aspects of the Engineering Department manual which are interdisciplinary: A. Psychiatric Institute Administration, B. Support Service Supervisors, C. Chief Safety Officer. 2 The Plant Superintendent will also meet periodically with the
Engineering department supervisors to discuss the functionality of the
manual, and change/create policies as needed to improve the performance
of the department and better serve the needs of the Institute. 3 The Engineering Department manual will be evaluated annually
to determine its over all effectiveness and the need for revision of
Policies & Procedures. Authorization _______________________________ __________________________________ Steven M. Papp, M.B.A. Hal Seligson, B.A. Deputy Director for PI Administration Chairman, Safety Committee ________________________________ Peter Reynolds, B.S. Plant Superintendent Mission Statement The Engineering Department is part of an interdisciplinary network of
departments which falls under the category of Support Services. As such,
a member of the Engineering Department attends meetings of the support
services group to discuss current issues, and develop a team approach to
problem solving. The ultimate customer of the services provided by the Engineering
Department is the Psychiatric Institute patient population. Other
customers include all New York State, Research Foundation for Mental
Hygiene, and Columbia University Department of Psychiatry employees, and
the general public.
This manual will detail all of the services rendered to the
Engineering Department customers by providing Engineering specific
policies, procedures, and general guide lines. The manual will be reviewed on an ongoing basis by the supervisors of the Engineering Department, and changes made as necessary. There will be a formal review of the entire manual on a yearly basis by the Psychiatric Institute administration, and will be accepted for use by the Deputy Director for Institute Administration, Director for Quality Assurance, and the Chairman of the Safety Committee. Manual Locations Copies of the Engineering Policy and Procedure Manual are in the
following locations: Plant Superintendent Plant Utility Engineer III Plant Utility Engineer II Maintenance Supervisor II Maintenance Supervisor I Plant Utility Engineer I Director for Administration Business Officer Chief Safety Officer Director of Quality Assurance Office and Home Office and Home Office and Home Office Office Boiler Rooms - Bldg 1 & Bldg 5 (New Building) Office Office Office Office Patient's Rights1 Policy A. The New York State Psychiatric Institute recognizes and is
committed to the protection of the rights of all persons treated
throughout its inpatient and outpatient services. The facility
acknowledges the fundamental human, civil, constitutional and statutory
rights of patients and supports means by which these rights are
protected and exercised. The Institute supports the right of every
patient to impartial access to treatment, regardless of race, religion,
sex, ethnicity, age, handicap or ability to pay. B. The New York State Psychiatric Institute recognizes the right of
every patient to considerate and respectful care, which shall include an
appropriate level of privacy and a reasonable responses to complaints,
requests, and needs for treatment or service within the capacity of the
Institute. As individuals, patients shall have a right to consideration
of their unique psychosocial, spiritual, and cultural needs in the
planning and provision of their care. Patients shall also have the right
to make informed decisions about their treatment and participation in
research activities, in accordance with OMH regulations, the Mental
Hygiene Code of New York State, and applicable federal laws. C. The Psychiatric Institute also recognizes the right of patients
to register complaints about their care and treatment without prejudice.
All such complaints will be thoroughly investigated and appropriate
actions taken to resolve complaints. Each patient will be made aware of
his/her rights and have procedures for initiating a complaint fully
explained upon admission.(1) Engineering Procedures with Respect to
Patient's Rights A. It is the policy of the Psychiatric Institute that patients know the identity of all persons engaged in their care. 1. Engineering staff will wear proper uniform and identifying badges
at all times while on the premises. Safety and Security will enforce
this policy. 2. As appropriate, each staff member will identify him/herself by
name and discipline upon meeting a patient for the first time. The
Engineering staff member will also explain his/her role in the
Engineering Department.
B. All patients will have a level of privacy that is consistent with their clinical needs, the maintenance staff and patient security, and the availability of resources at the Psychiatric Institute. 1. Working on Patient Floors: Engineering staff will report to the
nursing station to inform the clinical staff that they have a work order
to execute. The work order is presented to the clinical staff and
arrangements are made to complete the work. Engineering staff should ask
the clinical staff the following questions: Is this a good time to
execute this work order? or, Is there a better time to schedule this
work? The patient rights and safety comes first. 2. Engineering staff will knock and/or announce themselves before
entering bedroom areas. 3 Other than in cases of immediate life safety considerations, if
the patient refuses entrance, the Engineering staff member is to ask a
second time. 4. If the request for entry is still refused, the Engineering staff
member will obtain clinical intervention. 5. While working on patient area report any problems to the nursing
supervisor and workers immediate supervisor. C. The Psychiatric Institute will maintain strict confidentiality regarding the patient's presence in the facility. 1. The Engineering Department will not give out the names of
patients to any person who is not connected with the Psychiatric
Institute. 2. The Engineering Department staff will inform the Safety and Security Department of all media personnel who are found in the building without prior permission. a. The Safety Department is responsible for escorting the crew out
of the building. D. The Psychiatric Institute has an Ethics Committee charged with
the responsibility of discussing ethical issues that arise in the
performance of work at the Institute. When ethical issues are raised
with respect to the Engineering Department, their timely consideration
and resolution is given high priority Budget Preparation Together with the Director of Administration and the Business
Officer, the Plant Superintendent will participate in the preparation of
NYSPI's annual budget. The Plant Superintendent will submit items needed
for the Non-Personal Service Budget for the facility's engineering
department and the facility's capital budget. Capital Budget The Director of Administration, Business Officer, and the Plant
Superintendent shall prepare and submit capital budget requests to the
Office of Mental Health - Capital Operations (as per OMH guidelines)
each year. The Plant Superintendent will work together with the OMH
Project Manager; Dave Beemer after OMH Capital Budget plan is approved
and appropriations are allocated for projects. The OMH project manager
and NYSPI plant superintendent will work together to administer the
capital project through design and construction. Section II - Facility Profile Facility Profile 4. Campus Description A. The New York Psychiatric Institute consists of 4 structures: 1. the Main Building, 2. the Kolb Annex, 3. the Halfway House 4. New Building - Bldg 5 Occupying June 1998 E. Institute Address 1. 722 West 168th Street, New York, New York 10032. F. Topography 1. The Institute is bordered on the west by Riverside Drive, and the
east by Haven Avenue in the northwest of Manhattan in New York County.
G. Acreage - Approximately 3 acres total campus area. H. Historic Buildings 1. None of the facility buildings are listed on the National
Register of Historic Places. 5. Building Inventory
5 Name Psychiatric Institute Garage Halfway House Kolb Annex New Psychiatric
1998 Gross Sqft 244,858 350 3,465 140,000 360,00 Major Use Patient Care and Research Garage Vacant Research Patient Care and Research Outpatient Clinics - Rented Space, maintained by Landlord.
Name Inwood Clinic 26 Sherman Ave Audubon Clinic 21 Audubon Ave Floor Occupied First Floor Fourth Floor Third Floor Gross Sqft 9,000 13,000 13,000 Major Use Outpatient Clinic Outpatient Clinic Office Space 6. Utilities Summary Power Plant Location: Construction Date: Area: Heat Type: Number of Boilers: Maximum Demand: Minimum Demand: Average Demand: Summer: Winter: Type of Fuel: Primary: Secondary: Controls: Electrical Summary Utility: Primary Supply: Secondary Supply: Emergency Generator: Water Purchased from: Daily Use: Average: Maximum: Storage Capacity: Building #1 1977 140,000 square feet Steam 3 Erie Peabody Pk-74 Burners at 9000 lbs/hr. each and 1 Trane water
tube boiler at 20,000 lbs/hr. 35,000 lbs/hr. 7,500 lbs/hr. 12,500 lbs/hr. 18,000 lbs/hr. # 6 Low Sulphur Oil None Hays and Cleveland controls Con-Edison PASNY 440 V, 3 phase; 208 V, 3 phase 120 V, 3 phase (1) Waukeshau Natural gas, 140 kw located in boiler room. (1) Cummins Diesel Generator, 230 KW, 288 KVA, located in the boiler room (1) Detroit Diesel Generator, 900 KW, 1125 KVA, located on roof of
bldg # 4. The city of New York. 105,070 gallons per day 120,000 gallons per day 20,000 gallons 7. Sewage System: Average Flow: The City of New York 90,000 gallons per day 8. Laundry Laundry Location: The dirty laundry room is located on the first floor in the main building. Laundry is transported from PI to outside contractor - Unitex Textile Rental Services. 9. Air Conditioning Capacity: Type: Bldng #4, Two 575 Tons, 11th Floor of the Annex Steam Absorption 10. Fuel and Utility Costs Projected Cost for Fiscal Year 96/97 Fuel $298,483. Electric $830,440 Gas $ 4,730 Water $ 47,161 Sewage $ 74,985 Total $1,255,799 Plant Service I. Introduction A. This section gives an overview of the existing conditions of the
mechanical systems, (heating, ventilating and air conditioning), the
electrical systems and the plumbing systems of the facility. II. Boiler Plant - Existing Conditions A. A central boiler plant with four high pressure steam boilers are
presently generating steam at 100 psi to meet the heating and steam
requirements of the Main Building and also the new Annex Building. B. Boiler No. 1 1. Installed in 1956; State Boiler 7784; 150 H.P., Fire Tube type; nominal output 5,000 lbs of steam per hour. 2. Manufactured by Erie Works, Erie PA C. Boiler No. 2 1. Installed in 1956; State Boiler no. 7621; 150 H.P., Fire Tube type; nominal output 5,000 libs. of steam per hour. 2. Manufactured by Erie Works, Erie PA D. Boiler No. 3 1. Installed in 1956; State Boiler No. 7660; 150 H.P., Fire Tube Type. Nominal output 5,000 lbs. of steam per hour. 2. Manufactured by Erie Works, Erie PA E. Boiler No. 4 1. Installed in 1976; State No. 11645; Serial No. 10819; maximum
design pressure 250 psi; boiler heating surface 1560 ft.; water wall
heating surface 360 sq. ft. Boiler operates at 100 psi pressure; rating
of approximately 18,500 lbs./hr if steam. F. A buried 20,000 gallon fuel oil storage tank is located between
the Main Building and Annex, adjacent to the boiler room. Fuel oil is
transferred to the burners by means of a fuel oil pump and heater set.
G. Each boiler is equipped with a forced draft burner, and related
fuel oil piping and auxiliaries. Burners for 1, 2, and 3 are by Peabody
and the burner for boiler No. 4 is by Combustion Equipment Associates.
Boilers No. 1,2,3 function reasonably well but high temperature fire
brick has to be replaced periodically. H. A main control panel in the boiler room contains steam flow
meters, feed water meters, gauges, instruments, etc., for the boiler
plant.
I. The large boiler has to be run in summer to generate steam for
the Annex Building absorption machine. J. The existing boiler room ventilation is inadequate and is
addressed in the space conditioning plan. K. The existing chimney is 5'-0" nominal-diameter. A portion of the
chimney runs horizontally to the boiler room wall. This is addressed in
the space conditioning Master Plan. L. At present, the large Trane boiler can handle the load of the
Main Building and the new Annex Building. The total connected winter
load for the Annex Building is a nominal 20,000 lbs./hr. steam for
heating with the Main Building load being a nominal 10,000 lbs./hr. at
present.
M. The boiler room contains asbestos insulation on piping and breaching. This will be removed to perform all necessary work.
N. The high pressure steam system is equipped with an"Industrial Steam" de-aerator, located in the boiler room. The industrial steam de-aerator is a model l2SF5-D and has a maximum load of 41,400 lbs/hr. There is pump cavitation because of the location of the feed deaerator pumps in relation to the location of the tanks. This problem will be addressed in the new boiler room project. O. In order to protect the steam system against chemical imbalance,
there is a chemical treatment procedure. The system is equipped with a
water softener, chemical treatment pumps and tanks. The pumps are V-5-H
Diaphragm pumps. The Stationary Engineer in charge on the day shift is
required to chemically test the boiler feed water and add the
appropriate chemical as required by the test. Nutmeg Tech. Inc. gives
supervision and supplies Psychiatric Institute with chemical treatment.
Their address is: Nutmeg Tech. Inc. 125 Market Street New Haven, Ct. 06513 Telephone: (203) 777-7691 Contact Person: Dick Cohan P. The chemical consultant visits the site monthly to review the
chemical treatment procedure. III. Heating - Existing Conditions A. Steam pressure reducing stations are provided at a number of
locations to reduce the steam pressure from high to low pressure to
provide steam to the existing steam radiators in the Main Building. B. The Annex Building is served by an 8" high pressure steam line
from the existing boiler plant in the Main Building. The high pressure
steam line has a 4" branch take-off after a pressure reducing station to
serve two domestic hot water heaters located at the floor level in the
Annex Building. The 8" high pressure steam continues to the 11th floor
Mechanical Equipment Room through two steam pressure reducing stations.
Low pressure steam is then taken off with branch mains to serve steam
humidifiers in the supply ducts as required. High pressure steam is also
run to the absorption machines. There are two absorption chillers
connected at present. Each absorption chiller has a capacity of 575
tons. Provision has been made for one future absorption chiller, and 10"
steam-to-water converters. The converters provide hot water for heating. C. The building is heated with hot water. Chilled Water for cooling
is generated by means of absorption machines with related cooling towers
pumps, piping, etc., which were installed in 1978 and are in good
condition.
D. Heating the Annex 1. Air handling units with chilled water cooling coils, hot water
heating coils and all required controls supply air to the various floors
for air-conditioning and ventilation. Individual room control is
provided with hot water duct type reheat coils and related room
thermostats which bring various room up to temperature as required. 2. Air-conditioning and heating is provided at certain perimeter
rooms by means of individual self contained floor mounted heat pumps
under the windows. Water is piped to the heat pumps from the heat pump
heat exchanger in the 11th floor Mechanical Room. In rooms such as labs,
all the heating is done from the air side. 3. Miscellaneous toilet, lab, and general exhausts are provided. E. In the Main Building, zoning is provided on an exposure basis. A
large number of rooms have one control thermostat and results in a
variation of room temperatures. The space conditioning master plan will
address this issue. IV. Air Conditioning - Existing Conditions A. In the Main Building air-conditioning is provided with self
contained packaged window units and localized central air conditioning
units.
B. Central Air Conditioning systems have been installed as follows:
Floor Location 18 Neurochemistry Labs 15 Dr. Mann's Suite 11 DES Clinic 10 Research Foundation 10 Conference/Classrooms 8 Anxiety Clinic 7 Bunker - TV Studio 6 Patient Bedrooms - North 5 Telephone Equipment Room - Bunlter 4 Children's Day Hospital 4 Schizophrenia 4 Dr. Fischman's Program 3 Center Office Suite 2 ECT Suite V. Exhaust Systems - Existing Conditions A. Toilet and janitor closet exhausts will be picked up at a number
of central locations on a per floor basis and ducked to roof exhaust
fans. B. Range hoods in kitchen have Kaylo block insulated black steel
duct run to roof mounted exhaust fan. C. Dishwasher exhaust ducts are constructed of stainless steel and
run to exhaust fan on roof. D. General exhaust will be provided as required for miscellanies
areas where required, i.e. storage room, trash room, etc. E. Lab hoods or dark room exhaust will be duct to the roof and constructed of stainless steel. 1. Range hood exhaust and any other possible exhausts which contain
fumes that produce odors will cause odors in fresh air intakes when wind
blows in a certain direction. For this reason, such exhausts should be
located on high roof as a matter of practicality. F. H.E.W. code for hospitals requires fresh air intakes to be
located 26'-0" minimum from exhaust air discharges. VI. Insulation - Existing Conditions A. The main building was built in 1928 and construction currently is
outmoded. VII. Electric Service - Existing Conditions A. The original electric service to the Main Building of the
Institute was upgraded in 1968. Service consists of 8 sets of 500 MC
cables with 3040 amp capacity, serving a CT cabinet and a 240 volt,
4,000 amp Pringle service switch, located on floor 8 of the Main
building. B. From the service switch, 3 sets of 500 MCM cables service a
3,000/1,200 amp fused switch (located adjacent to the 4,000 amp service
switch on floor 8) and 6 sets of 500 MCM cables serve a 3,000 amp main
switchboard located on floor 7. C. The 3,000/1,200 fused switch serves a 1,200 amp, 120/208 volt, 3
phase, 4 wire distribution panel located on floor 7 which, in turn
powers the power panels that were added in 1968. The main switchboard
serves the building's original electrical system. D. The main switchboard was installed in 1958 and is in fair
condition. It consists of a 3,000 amp main circuit breaker and circuit
breaker feeder protective devices. E. Electric power to the Annex Building originates at two service
switches (Service A and Service B) located on floor 6, room No. 602, of
the Main Building. F. The power to the Institute is provided by Con Edison. Payment is
to the New York Power Authority. G. On floor 6 of the PI Main building, there are two energy meters
4580665 for the Annex Service A and 4149131 for the Annex Service B.
H. On floor 8, energy meter 4061515 serves the Main Building. I. The demand for all buildings combined is recorded by Con Edison.
The maximum demand for the complete facility over a full year period
extending from 2/9/84 to 2/8/85 was recorded as 1479 KW on 7/11/84.
VIII. Lighting - Existing Conditions A. Most existing lighting is fluorescent. Incandescent fixtures that
do exist are mainly in closets. IX. Emergency Power - Emergency Generators(2) A. Introduction 1. Emergency stand by power to the Institute is provided by three (3) separate generators as follows: a. two (2) generators located in the Power Plant of the Main
Building,
b. one (1) generator located on the roof of the Kolb Annex 2. Emergency generators are always on standby and are controlled by an ASCO Automatic transfer switch which transfers the load from normal power to emergency power in the event of a power failure. a. The transfer of power occurs within seconds of a power failure.
B. Emergency Generator #1 by Cummins Generators 1. Generator #1 has the following attributes: a. diesel oil powered, b. 230 Kw, c. 288KVA, d. 120/208V, e. 60hz, 2. Generator #1 provides emergency power automatically by two ASCO switches located in the 7th floor electrical power room to the following areas: a. tower elevators 1 and 2 in the Main Building, b. corridor emergency egress lighting c. high rise elevator (1-19) in the Main Building, d. stand by power panel on the 19th floor, e. stand by power panel in the basement, f. the two exhaust fans on the 19th floor (north and south) g. the two exhaust fans in the basement (north and south) h. the refrigeration panels located on floors 13, 15, 16, and 17 of the Main Building.
C. 1. Emergency Generator #2 by Kohler Generators D. Generator #2 has the following attributes: 1. natural gas powered, 2. 100 KW, 3. 125 KVA, 4. 120/208V, 5. 60 hz, 6. 3 phase. E. Generator #2 provides emergency power automatically by one ASCO switch located in the power plant to the following areas: 1. the nursing stations, 2. the fire alarm and sprinkler systems for the Main Building 3. lighting for the center stair landings in the Main Building, 4. the corridor emergency egress lighting, 5. the emergency lighting in selected area, 6. the north and south elevators in the Main Building, 7. the oil burners for boilers 1, 2, and 3, 8. the emergency back up oil pumps, F. Emergency Generator #3 by Detroit Diesel Generators 1. Generator #2 has the following attributes: a. diesel powered, b. 900 KW, c. 1125 KVA, d. 120/208V, e. 60 hz, f. 3 phase. 2. Generator #3 provides emergency power automatically by two ASCO switches located on the 11th floor machinery room of the Kolb Annex to the following areas: a. the freight elevator in the Annex, b. emergency exit lighting, c. emergency corridor lighting, d. emergency outlets in selected areas, 3. Generator #3 provides emergency power automatically by one ASCO switch located in the 6th floor electric power room of the Main Building to the following areas: a. the Kolb Annex fire alarm system, b. the Kolb Annex fire pumps located in the L-3 machinery room. X. Telephone Systems - Existing Conditions(3) A. The incoming telephone conduits serving the building consist of
three 4" conduits (the fourth conduit has been used for electrical
wiring) entering the building on floor 7 East. On floor # 7 the
telephone company has a small terminal board serving pay telephones,
some private lines and service to the private telephone system. B. PI has a private telephone system (ROLM CBX), located on floor 5
which serves the entire Institute. The system allows direct in and out
dialing without the use of the telephone switchboard located on floor 10
telephone switchboard room. C. Maintenance of the ROLM system is through contract with MITEL Corp. XI. Fire Alarm System - Existing Conditions - Building 1 A. The existing fire alarm system is a coded, supervised, hard wire
system. Each floor has three zones: South, Center and North. (The Annex
has its own fire alarm system. The two fire alarm systems are totally
independent from each other). B. The pull stations and bells are connected to the central fire
alarm panel located at the Telephone Operator's Room, located on floor
10.
C. The fire alarm system is in proper working condition and it is
connected to Holmes Protection Inc., as a central station. D. The system is presently under a service maintenance contract
with:
Fire Protection Services - Bldg. # 1 Simplex Fire Alarm - Bldg. #4 XII. Public Address System - Existing Conditions A. Paging is performed by using the system to make announcements on
speakers located in the corridors of all floors. Bldg #4 - Annex Fire Alarm System - Sprinkler System, PA System 1994 - A Capital Construction Project Installing a new Simplex 2120
Multiplex System (addressable) Fire Alarm accepted. The system includes:
smoke heat and dvet detectors, water flow switches, bells, fire phones,
new command station and 2 computer terminals. Computer terminals are
located at plaza security desk and at Bldg 1, 10th floor
security desk. 5 year maintenance program provided by Simplex - contact
- Mr. Steve Margolis, Manuals and Drawings on file in Engineering
Office.
XIII. Elevator Power - Existing Conditions A. Bldg. # 1 1. The existing elevators consist of equipment installed by the Otis
Elevator Company; and (for the three main elevators) automated by the
Armor Elevator Company in 1968. 2. Lower Floor Elevators North Elevator: Basement- 11 Capacity: 4,000 lbs 300 feet per minute Emergency Power/ Generator # 2 South Elevator: Floors 1 -11 Capacity; 5,000 lbs 700 feet per minute Emergency Power/ Generator # 2 Tower Elevator Floors 10 - 17 PERMANENTLY OUT OF SERVICE
Elevator Stair Tower (2 Elevators) Floors 10 - 19 Capacity: 3,000 lbs. 350 feet per minute Both cars - Emergency power/Generator # 1 High Rise Elevator: Floors 1 - 19 Capacity: 2,000 lbs 300 feet per minute Emergency Power - Generator # 1 Ash Car Elevator: Boiler Room to first floor Capacity 3,000 lbs 100 feet per minute No emergency power B. Bldg. 4, Annex 1. These elevators were installed when the building was built in
1980. All elevators are in good working order. All elevators in the
Annex have emergency power. Car # 1, Freight or Passenger 1st floor of Bldg # 1 to the eleventh floor of the Annex. (17 Landings) Capacity 4,000 lbs. Car # 2 and Car # 3 - Passenger L3 to tenth floor of the Annex, 14 landings Capacity 3,000 lbs XIV. Domestic Cold Water - Existing Conditions A. The facility is supplied by two incoming water services, one from
Riverside Drive and one from Haven Avenue. Both services are
cross-connected in the Boiler Room. Main supply piping is 8" size. B. The building is split into two pressure zones. City pressure
supplies water to all lower floors (low zone) up to and including floor
10. House tank pressure supplies water to the remainder (high zone) of
the building.
C. The water supply system for the high zone originates in the
boiler room with duplex house pumps connecting into the main water
supply mentioned above. House pumps are single stage. Flexible coupled,
10 H.P., 3450 RPM, approximately 6 years old and are in good condition. D. House pumps discharge into duplex steel house tanks located above
the penthouse level. high x 12 '-0" wide x 20'-0" long. Nominal stored
water in each tank is approximately 10,000 gallons. Stored water for
fire protection is adequate. New York City Code requires 5,000 gallons
for standpipe requirements. Approximately 6,000 gallons is available
within both tanks. Balance of stored water is used for domestic
purposes.
E. House tanks are provided with floats to actuate the house pumps,
and also to actuate high and low water alarms. House tanks are in good
condition. F. House tanks down-feed to high zone domestic plumbing fixtures and
also feed fire-standpipe hose rack assemblies and sprinkler systems.
XV. Domestic Hot Water - Existing Conditions A. As outlined for domestic cold water, the building is split into
two pressure zones. Each zone is provided with duplex instantaneous type
medium pressure steam supplied hot water heaters. Heaters are Leslie "Constantemp",
model 900, approximately 6 years old, and are located above the boilers.
A storage tank is located near the heaters but has been valved off and
is not in use. Heaters are in good condition. B. Capacity of each heater: 90 gallons per minute, 40 F to 120 F,
with steam at 60 psi. C. System is a circulating type piping installation complete with
aquastat actuated circulating pumps. XVI. Water Piping - Existing Conditions A. Generally, most piping is of the original installation and visual
portions seem to be galvanized steel. Visual piping is insulated and
insulation is generally in good condition. XVII. Plumbing Fixtures - Existing Conditions A. Most plumbing fixtures and trim are of the original installation and are "old Cycle". A few fixtures have been replaced as required. 1. Condition: fair. XVIII. Fire Protection - Existing Conditions A. As described under domestic cold water, all fire reserve
originates in the building duplex house tanks which contain
approximately 20,000 gallons which can be used for fire. B. An 8" fire line originating at the house tank branches off and
down feeds to standpipe risers. Standpipe risers provide water to fire
hose stations provided at every floor. C. Wet pipe sprinklers connecting to the standpipe risers are
provided in some portions of the building including selected patient
rooms, boiler room, storage areas, etc. but coverage is no adequate to
today's standards.
D. Individual floor take-offs are provided with water flow
indicators which will sound an alarm in the event of a sprinkler head
discharge. Main valves are provided width tamper switches which will
also sound an alarm in the event the valve is closed. Valves are chained
in the "Open" position. E. Both the standpipe and sprinkler system water supplies are
augmented by exterior siamese (fire department) connections located on
Riverside Drive and on Haven Avenue. XIX. Services to Laboratories - Existing Conditions A. Laboratories on floors 16, 17, and 18 are provided with gas,
compressed air, and vacuum. Gas is fed from metered Con Edison supply
and compressed air and vacuum are produced in floor 19, fan room. B. Compressors: Duplex, Quincy Compressor Co., 7.5 HP each, complete with duplex 24" dia x 72 High storage tanks. Outlet gauge on tank indicated 70 psi. 1. Condition: Fair. 2. Feed main: 1-1/2". C. Vacuum Pumps: Duplex, Gardner Denver Co., 10 HP each, complete with duplex 24" dia. x 72" high storage tanks. Gauges on tanks are not operating but name plate rating of pups is 27.5 inches of mercury (pressure). 1. Condition: Fair 2. Feed main: 1-1/4". Steam Equipment
Section III - Goals and Objectives Goals and Objectives 1. Departmental Statement It is the goal of the Engineering Department to provide an
organization scheme with management and administrative policies and
guidelines that will provide maintenance & operations that can fulfill
each of the following objectives: a. Facilitate the program goals and objectives of O.M.H., and New
York State Psychiatric Institute (NYSPI). Provide a management system
that will provide the proper environment that will support the
mission of the facility. Develop and implement a
maintenance system for facilities management that provides for the
continual safety, welfare and comfort of all the patients and employees
(Environment of Care).
b. Meet the administration, management and operating requirements of
the laws and regulations (fire & safety, accreditation standards,
building codes, rules and regulations) which govern the operation of New
York State Psychiatric Institute. At NYSPI new construction and the
existing environments of care is designed and maintained in accordances
with the Life Safety Codes. A
Statement of Conditions ( SOC) has been prepared for Building
#1 and is maintained by the Plant Superintendent. The SOC is reviewed
and updated annually. The Engineering department also has a very
important role in the Emergency Preparedness of the
facility, especially with fire safety and the utility systems. See
Engineering Emergency Manual c. Provide a Facilities Management system that includes a
Utilities Management Plan that maintains the
physical plant including all related equipment and systems for the
purpose they were designed and installed. The plan includes preventive
maintenance, testing, monitoring of systems and repairs are made to
minimize the risk of utility failures. See section X of this manual for
the Utilities Management Plan. d. Adapt constantly to the dynamics of changes and growth in clinical
and research programming (NYSPI's Mission Statement). e. Orient all new maintenance personnel to the policies and
procedures of this department and of the facility which will provide
continual safety, welfare and comfort for all the patients. Provide
training for members of the Engineering Department to improve the
overall performances of the facility. f. To be the liaison between NYSPI's administration and all
construction, renovation and installation of equipment. The Plant
Superintendent shall approve and inspect Construction/Renovation
projects. The Plant Superintendent has been very involved in the design
and construction of the new building (BLDG #5) to be completed spring of
1998. Duties and Responsibilities 3. Plant Superintendent A. The Plant Superintendent under the general direction of the Business Officer and Deputy Director of Administration will be responsible for the following: 1. Administration of the facilities Maintenance/Engineering Dept. 2. Development and implementation of policies and procedures. 3. Plan, budget, manage and direct the operation of the following: a. Work Control Center, b. Maintenance Shops, c. Utilities Operation, d. Capital Construction Administration and Budget Preparation, e. Operation of Physical Plant, f. Grounds Department g. Supervise Construction and Maintenance service Contracts, 4. Member of Safety Committee and Infection Control Committee. 4. Maintenance Supervisor II A. The Maintenance Supervisor under the general direction of the Plant Superintendent will be responsible for the following: 1. Maintenance Shops, 2. Carpenter Shop, 3. Paint Shop, 4. Electric Shop, 5. Plumbing Shop, 6. Locksmith Shop, 7. Refrigeration Shop. C Coordinates all shop and field activities of crafts. D. Interprets labor relation policies for supervisory personnel and
assists them in the conduct of their responsibilities. E. Actively supports and initiates programs for energy conservation.
F. Co-Coordinator for all capital construction projects regarding
construction phases. G. Maintenance Supervisor II will be responsible for the following:
H. Responsible for activities of the following: 1. Supervising Carpenter - Carpenter, General Mechanics, and Locksmith 2. Supervising Electrician- electrician and electronics, 3. Supervising Painter - painter, mason, 4. Supervising Plumber - plumber, and refrigeration, 5. Assist Maintenance Supervisor I in analyzing work orders as to
skill, material, tools, methods, time estimates and manpower needs.
I. Responsible for the quality and completion of all work performed
by his crafts. J. Responsible for training of personnel supervised which includes: 1. Department orientation, 2. Proper use of tools and equipment, 3. Standard maintenance practices, K. Assist in the formulation of policies, the promotion of sound
labor relations and attend meetings in settling of grievances. L. Assist other supervisors in meeting schedules for work. M. Responsible for safety and following applicable codes. N. Responsible for Preventative Maintenance activities within their
craft function. 5 Maintenance Supervisor I A The Maintenance Supervisor under the general direction of the Plant Superintendent will be responsible for the following: 1. Work Control Center, 2. Work Order System, 3. Preventive Maintenance System, 4. Mechanical Stores, 5. Inventory Control, 6. Tool Control, 7. Purchasing, 8. Grounds - Department, 9. Maintenance of all grounds at the Institute, 10. Transfer of equipment and furniture, 11. Snow and ice removal, 12. Various maintenance projects 6 Carpenter Shop - Supervising Carpenter A Responsible for: 1. All institution construction project work, 2. Routine maintenance of roof, floors, masonry, furniture, windows, doors, and building structures, 3. Installation of hand rails and safety devices, 7 Electric Shop - Supervising Electrician A Responsible for: 1. Maintenance and repair of all electrical installations, 2. Maintenance and repair of all electrical equipment ie., a. appliances, b. washers, c. dryers, d. T.V. sets, e. radios, f. record players, g. PA system, h. visual aids. 3. Primary and secondary wiring of equipment, 4. Grounds lighting, 5. Emergency lighting, 6. Refrigeration and Air Conditioning, 7. Walk in coolers, 8. Freezers,
8. Paint Shop - Supervising Painter/Mason A. Responsible for: 1. Periodic painting of interior and exterior of all buildings on a predetermined schedule, 2. Color coordination and mixing of all approved colors, 3. Glazing, 9. Plumbing Shop - Supervising Plumber/Steam Fitter A. Responsible for: 1. Maintenance and repair of all domestic water, steam, waste and storm sewer lines, toilets, sinks, urinals, showers, 2. Maintenance and repair of dishwasher, and kitchen equipment, Water coolers, Ice machines, 3. Maintenance and repair of all pumps, 4. Water coolers and ice machines. 10. Plant Utility Engineer III A. Under the direction of the Plant Superintendent the Plant Utility Engineer III is the supervisor of a Senior Stationary Engineer, Plant Utility Engineer I, Assistant Plant Utility Engineer I, and Power Plant Helper. B. The Principal is also responsible for the following operations: 1. operations of the physical plant, boilers, chillens 2. maintenance and operations of the emergency generators, 3. preparation of monthly energy reports, 4. operations of the elevators, 5. utilities operations of the facility, 6. domestic and sanitary water systems, 7. electrical system, 8. heating, ventilation and air conditioning systems, 9. actively supports and initiates programs for energy conservation, Energy Conservation 10. emergency work request evenings, nights and weekends, 11. assist the Plant Superintendent with Capital Construction program, 12. Preventive maintenance of mechanical, electrical equipment and
systems. 13. Plant Utility Engineer II A. Under the direction of the Plant Utility Engineer III, the Plant Utility Engineer IIis responsible for the following operations: 1. supervises a staff consisting of a Stationary Engineer, Assistant Plant Utility Engineer, and Power Plant Helpers, 2. scheduling of shifts, c. The schedule should be on a month by month basis. b. The Plant Utility Engineer II shall review any shift changes with the plant superintendent. c. The shift schedule should be arranged to allow for vacations,
personal leave, holidays, and to minimize overtime. B. During off hours, the Plant Utility Engineer II on shift is the first line defense for the Engineering Department against any emergencies that may arise. 1. All engineering staff shall be familiar with the Emergency
Preparedness Plan and Emergency Call Roster located on page ? of this
manual. EMERGENCY CALL ROSTER i. Introduction A. Any Engineering related emergency situation that may arise during the normal business hours of 7:00am and 4:00pm on week days should be reported immediately to the Engineering department at one of the following extensions: 1. 5775 - Work Control 2. 5776 - Maintenance Supervisor I 5777- Maintenance Supervisor II 3. 5778 - Plant Utilities Engineer III 4. 5740- Plant Supervisor B. Emergency situations should also be reported to the Safety Department at ext. 5555. C. Any emergency occurring outside of normal business hours should be reported to the Boiler Room at ext. 5550. D. All emergencies should be reported to the Plant Superintendent. E. Building 5 (New Building) - Boiler Room Telephone 212-740-0571
2. Emergencies Outside Normal Business Hours A. If an emergency cannot be resolved, the watch engineer is
instructed to notify either the Plant Superintendent, Plant Utilities
Engineer III, and the Plant Utilities Engineer II, who will make the
decision on how to resolve the emergency or authorize personnel to be
contacted to remedy the situation. Name Peter Reynolds Ed Maiello Charles Bowen Tony Bailous Bruce Falzone Jose Aravena Title Plant Superintendent Maintenance Superv II Maintenance Superv I Plant Utilities Eng. PUE III Plant Utilities Eng. PUE II Plant Utilities Eng. PUE I Emergency Telephone Numbers P.H. CARDIAC ARREST TEAM: 305-3333 P.I. DOC EMERGENCY PAGE: 305-2323 (via P.H. page service) Ask to Page 2468 NURSE SUPV (NOC): 1-917-996-1388 Emergency Page Wait for Tone, Dial Your Extension, Hang up LOCAL AGENCIES 33rd Precinct, Police Department or 927-3200 Fire Department 911 or 999-2222 NYC Emergency Medical Services INTERNAL EMERGENCY #'s Any Emergency 5555 Nursing Supervisor 5392 or Page High Rise Elevator Pick-up North Elevator Pick-up South Elevator 5023 Tower Elevators Pick-ups Engineering Department 5775/6/7/8/ or Page Off Hours Engineering Department 5550 or Page Presbyterian Hospital Operator 305-2500 PH Telecommunications Center 305-2500 Chief Safety Officer, Willie Herriott 5210 Deputy Director, Jack Gorman 5371 Dir of Quality Assurance, Ruth Corn 5273 Clinical Director, David Strauss 5814 Deputy Director of Administration, Steven Papp 5400 EMERGENCY PHONE NUMBERS NYSPI - Emergency # 5555 Police Department Fire Department NYC Emergency Medical Service Poison Control Center Radiation Safety @ Columbia University Security Desk @ Columbia University Utility Emergency Numbers Con Edison Electrical Emergencies Gas Emergencies Robert Moore Joe DeLalla NYC Environmental Protection HotLine Water Department Roy Kinkead Sewer Department Dick Gainer Ernie Cauagnara Paul Donnellon Oil Spill Hotline NYC Department of Transportation Hotline Bob Davis John Jackson NYC Department of Sanitation Hotline hotline Elevators - Bldg 1 & 4 (not new building) KNUSDON, Long Island City, NY Service Patrich McEvoy New Building - Serge Elevator, Woodridge,NJ. Fuel Oil Company (#6 and #2) Almar Fuel Oil (Bldg -5) Empire Oil Company (Bldge 1) Albany Contact Steve Pryor or Terry Turner Fire Alarms Protection Specialist Inc (Bldge 1) . United Fire and Safety Service, George Ully (Bldng 1, Cafe) Fire Command Company (Building 1, Kitchen) Thermal Air (Building 4, Kolb Annex) Simplex - (Bldg 4, Kolb) - HVAC Maintenance, Building 4 Thermal Air, Joe Thomas Nutmeg Diversey Technologies, Inc. (Chemical Treatment) HVAC Maintenance, Building 1 Martin Associates, Peter Bell Environmental Climate Control (Rick) Emergency Generators, Both Buildings Cummins Metropower Automatic Switch Co. Penske Power Chemical Treatment (Boilers and Cooling Towers Nutmeg Diversey Bob Murphy
Dick Cohan Steam Equipment Fehlinger Co., Mike English Water Systems U.S. Filter; Wayne DARSA Environmental Consultants Environmental Management Systems, Marc Rutstein Construction Emergencies **NOTE: The Plant Superintendent will declare all
construction related emergencies. In his absence, the Business Officer
or the Director of Administration will follow the procedures for declaring
the construction emergency to OMH Capital Operations as outlined on
page 53, 58 of this manual. Office of Mental Health, Capital Operations Main Number
Dave Beemer Mike Labate Office Home
Ed Killeen Nichie Barone Skip Hommell Office Home NYC Office of General Services, OGS Bob Levin Steve Murphy Leon Lipscomb Neal Duncan Dormitery Authority-State of NY 44 Holland Avenue, Albany, NY 12208 Albany number Design John Van Zotphen Doug Vanvleck Betty Cowles DASNY - NY City Office One Penn Plaza, 52nd Floor, NY, NY 10019
Anisson Cesar Beeper Phil Piscatella
DASNY Field Office 933 Riverside Drive, NY, NY 10032
Tom Scott William Budiwich Columbia University Facilities Management Department - 305-3585 Robert Lemlwux - Director Facilities Bob Maffia - Director of Operations Renee Riley, Bard Hall Tim Wagner, Bard Hall Al Cale - Plant Superintendent George Smartt - Director of Security Brenda Tracey OMH FACILITY PHONE NUMBERS OMRDD FACILITY PHONE NUMBERS STATE OF NEW YORK OFFICE OF MENTAL HEALTH CAPITAL OPERATION - CENTRAL OFFICE PHONE NUMBERS - UNIT Q
STATE OF NEW YORK OFFICE OF MENTAL HEALTH CAPITAL OPERATIONS CONSTRUCTION EMERGENCIES - OMH POLICY CONSTRUCTION EMERGENCY PHONES NUMBERS
CONSTRUCTION EMERGENCIES Construction Emergencies and Repair Work(4)
1. Introduction A. Construction and repair emergencies are defined as damage to or
a malfunction in the facility caused by an unanticipated, sudden occurrence
which involves a pressing necessity for immediate repair, reconstruction,
or maintenance in order to permit the safe continuation of a function,
or to protect the life, health and safety of the patients, staff and
visitors of Psychiatric Institute. B. All emergency situations for construction and repair work must
meet specific standard requirements as defined by the Bureau of Capital
Operations. C. Construction emergencies may not exceed two hundred thousand
dollars ($200,000). 2. Procedures A. The Plant Superintendent or designee 13. will determine that the situation could cause death, serious damage
or injury if not immediately corrected, 14. contacts the regional Capital Operations Project Manager to provide
a detailed description of the emergency and justification of critical
nature. B. The Capital Operations Chief Project Manager or designee 1. contacts the Office of General Services Central Office Construction
staff concurrently requesting the Office of General Services Field representative
to assist the facility's emergency request 2. forwards the following to the Office of General Services a. form BC318 "Justification for Emergency Work", b. written explanation of the life safety threat present or pending, c. written explanation of the life safety consequences of not correcting the problems on an emergency basis, d. written detailed facts of how or why the problems to be addressed
were unforeseen and unforeseeable. C. The Office of General Services 1. Inspects to verify the emergency situation, 2. obtains approval from the Office or the State Comptroller, the Attorney General, and the Division of the Budget, 15. arranges for emergency work to be done by the selected contractor
in an expeditious manner D. The Office of General Services Contract Unit 1. Telephones OMH Bureau of Fiscal Services with the necessary information
regarding the agreement on price with the selected contractor. O. OMH Bureau of Fiscal Services 1. Executes the Contract Encumbrance form AC340, 2. delivers the AC340 to the Office of the State Comptroller, 3. notifies the Office of General Services. P. Office of General Services 1. Notifies the Contractor to proceed with the emergency work, 2. notifies the Plant Superintendent that the emergency work will be conducted, 3. continues to finalize the contractor's agreement. XX Emergency Phone Numbers A. The local OGS field representative must be notifies in all emergency
construction situations. B. An up-to-date list of phone numbers of all field representatives
will be kept on file in the Facility Work Control Center and the Power
Plant as mandated by OMH Capital Operations. OMH Main Numbers: 518-473-0874 518-473-5815 REGION NYC Western Central Long Island Bureau of Capital Operations, Deputy Director Director of Community and Facility Planning NAME Dave Beemer James Fritz Karen Nicholson Thomas Cisek Pat Murdick Bonnie McNally Scott Bard Skip Hommel Mike Labate Michael Newman OFFICE PHONE 518-473-5810 518-473-5806 518-473-5802 518-473-5804 518-473-5805 518-473-5822 518-473-5823 518-474-4325 518-473-1825 518-473-5825 518-473-5800
SECTION IV - WORK CONTROL CENTER Work Control Center - Bldg 1, 1st Floor, Engineering Suite Hours of Operations - 7:00 - 4:00 PM Supervision The Maintenance Supervisor I under the direction of the Plant Superintendent
is responsible for supervising the day-to-day operations of the following:
Work Control Telephone Numbers Fax 543-5680 Work Control 543-5775 Maintenance Supervisor I, Charles Bowen 543-5776 Maintenance Supervisor II, Ed Maiello 543-5777 Plant Superintendent, Peter Reynolds 543-5740
Mechanical Stores - Fort Knox 543-5024
Work Order System 1. Guidelines for Use A. The Work Request Bus. 24 Form should be used to request special repairs or alterations such as, but not limited to the following: 1. all emergencies-Broken windows, plumbing, power/lights outage,
etc., 2. construction or removal of partitions, doorways or windows, 3. installation of additional plumbing fixtures, 4. providing additional heating or lighting facilities, 5. renovating an area which has seriously deteriorated and which will
require considerable work, 6. replacement of floor coverings (excluding carpet), 7. moving of equipment or furniture. B. Work Request Bus. 24 form should be used when requesting service
from the Maintenance Trades. C. The Maintenance Department will normally perform work of the nature
described above only when such work is formally requested on a properly
completed Work Request Form. D. The signature of the Supervisor of the Department or Unit requesting
the work should accompany the Work Request. This authorizing person
should have the authority to coordinate the work schedule with the interruption
of services or movement of residents from the work area, if necessary.
E. The requester shall complete the Work Request Form and retain a
copy for his/her records. F. The Work Request Bus. Form 24 should also be used to request emergency or urgent service work such as blown fuses or circuit breakers, leaking toilets, leaking steam or hot water pipes, broken windows, and any other work which may result in a breakdown or interruption of service or which may develop into a health and safety hazard. 1. **NOTE** Remember to call any emergency
in to the Engineering Office or to the Boiler Room during off-hours.
2. All emergency or urgent work requests shall be initiated as indicated
in the previous portion of these policies. Formal Work Request Procedure I. Procedure A. All requests for maintenance service and emergency/urgent work shall be processed on Bus. Form 24 as follows: 1. User key: BY REQUESTER OR REQUESTING AUTHORITY BY MAINTENANCE DEPARTMENT BY MECHANIC B. PART 1 must be completed by requester and signed
by requesting authority. 1. Requested by: The individual requesting the work must provide
his name and title. 2. Location: The building, ward floor, etc, where the requested
work is required must be provided. 3. Further Information: The name and phone extension of someone
who can adequately answer questions on the request. This individual
should be someone other than the requester. 4. Description of Work Requested: The requester must provide
an adequate description of the work required. It is the requester's
responsibility to provide enough information on the work request form
to permit a reasonable estimate of the work by the Maintenance Department.
This information will generally include, but not limited to location,
type, size, quantity, color, equipment number, etc. 5. Requesting Authority Signature: The signature of the supervisor
of the department or unit requesting the work must accompany all work
requests. This authorized person will be responsible for the coordination
of the interruption of services, evacuation of patients, etc. with the
work schedule. The Maintenance Department should maintain a current
list of persons authorized to sign a Work Request. 6. Date: The requesting authority must date the work request
when it is signed. C. PART 2 - for maintenance department use only 1. Approval/Disapproval: The Maintenance Department will review
the Work Request and either approve it for further processing or disapprove
the Work Request. 2. Reason for Disapproval: The Work Request, if disapproved,
will be returned to the requester with the reason of the disapproval.
The requester may receive further information on the disapproval by
contacting the Maintenance Department. D. PART 3 - for maintenance department use only. 1. Classification of Work: The Maintenance Department will
indicate the classification of the work that will be done according
to the following definitions: a. Routine Maintenance is maintenance work that can be estimated,
regularly planned and scheduled by the Engineering Department as necessary.
It will include most of the tasks revealed by preventive maintenance
procedures to be necessary, but beyond the scope of preventive maintenance.
b. Preventive Maintenance - For Maintenance Department only.
c. Project Work - For Maintenance Department only. 2. Computerization of Work: The work order request Bus. Form
24 will be assigned to a Trade Shop, estimated for material and labor,
and scheduled for a completion date. This work will be done by the Maintenance
Supervisors. At this time all the information is entered into the computer,
as part of the work order system. The work orders are printed from the
computer and the hard copies are given to the mechanics to be completed.
3. Supplies/Labor Estimates: The mechanic will review the work
order and location and then estimate materials and supplies needed to
complete the work order. 4. Equipment: The mechanics will go to Mechanical Stores and
obtain all supplies, tools, and equipment to complete the work order.
E. PART 5 - Mechanics report - for shop use only 1. Mechanics Time Reports: The mechanic will provide his name,
title and the number of man-hours actually worked on the work order.
2. Work Started: The mechanic will indicated when the work
was started. 3. Work Completed: The mechanic will indicate when the work
was completed. 4. Signature Certifying Completion: The Maintenance Supervisor
will sign the Work Order certifying its completion. a. NOTE - The Maintenance Department will
provide the mechanic with whatever special instructions the mechanic
may require such as tool requirements, information concerning material,
etc. 5. Computer Finalization Check: The information from the completed
hard copy work order is then entered back into the computer and matched
up the original work order request. F. REPORTS 1. From the Data Bank of work orders, a status report of all work
orders can be completed. The Engineering Supervisor shall use the work
order system as a strong management tool. 2. The Plant Superintendent uses the Work Order System to produce
reports concerning safety related jobs, and reports on these jobs at
the monthly Safety Committee Meeting. 3. The Plant Superintendent maintains a Policy and Procedure Manual
for the Computer Work Order System. There are plans to expand the existing
computer system to include programs for Preventive Maintenance, Inventory
Control and Capital Project Management. Work Order Request Form Emergency Work Order System I. Policy A. Emergency work requests will be limited to situations which, if
not dealt with immediately, will cause a hazardous situation which endangers
the lives of patients, staff or visitors. B. All emergency work requests will be cleared through the Engineering
Office by the Plant Superintendent or designee. II. Procedures A. All emergency work requests between the hours of 7:30 a.m. and 4:00 p.m. shall be phoned into the Engineering Department at extension 5775, 5776, or 5778. 1. The Plant Superintendent or designee will evaluate the emergency
work order and dispatch staff as necessary. B. Emergencies which occur during off hours (between 4:00 p.m. and 7:30 a.m. or on weekends or holidays) should be phoned into the Power Plant at extension 5550. 1. The Watch Engineer will respond to all emergencies to evaluate
the condition and if possible, eliminate the immediate hazard to life
and property. 2. The Watch Engineer will determine the need for further assistance,
and use the "Emergency Call Roster" to contact the Plant Superintendent
or available supervisor via the telephone or pager. 3. At 7:30 a.m. of the next normal business day, the (12-8) Plant Utility Engineer I will bring all (completed or uncompleted) work order requests (Form 24) to the Engineering Office. a. The Engineering Supervisors shall be informed of the status of all work orders. b. All work orders should be entered into the Work Order Computer System. c. The Maintenance Supervisors shall review and schedule staff to
complete all outstanding work orders. C. All emergency work requests will be recorded on the work order
request form, Number 24 Bus. and logged in the Engineer's Log Book.
D. The Plant Utility Engineer II shall review the Engineer's Log Book,
to insure that all work orders have been addressed and are completed.
Preventive Maintenance Program I. Introduction A. The New York State Psychiatric Institute has created a preventive
Maintenance Program to encompass all critical operating equipment system
necessary for the safety of the facility and the continuity of services.
B. The Preventive Maintenance Program includes inspection and maintenance of the following: 1. all fire safety systems, 2. elevators, 3. mechanical and electrical equipment, 4. boiler room equipment, 5. scheduled seasonal work orders. C. A functional Preventive Maintenance Program is a mandatory requirement
in the accreditation and/or certification standards governing the operation
of Mental Hygiene facilities. D. Preventive Maintenance must be considered a facility wide management
priority; and the facility's program and its construction and rehabilitation
needs shall not divert the facility engineering resources used for preventive
maintenance. II. Preventive Maintenance Work Order A. A Preventive Maintenance Work Order card shall be prepared for all equipment /and system included PM Program. 1. This card will describe the work that must be done during each maintenance period; a. See the Visi-Record Preventive Maintenance Work Order Form 5-801
found in the Engineering office. III. Preventive Maintenance Schedules A. The frequency of Preventive Maintenance shall be established based on the following: 1. evaluation and analysis of the equipment, function, cost, etc., 2. review of recommendations from manufacturers, 3. review of technical codes, 4. operating experience. IV. Spare Parts Inventory A. All of the machine data cards, preventive maintenance work orders, and the equipment's history shall be evaluated and a minimum list of required spare parts shall be available in mechanical stores or readily accessible from local vendors to permit the successful execution of the Preventive Maintenance Program. Inventory and Engineering Storeroom Control
V. Introduction A. Mechanical Stores ("Fort Knox") is located on the 1st Floor of
Bldg 1 and is open between 7:30 and 4:00, Monday-Friday. B. The inventory and Storeroom Controls, operated by the Mechanical
Stores Clerk, under the supervision of the Maintenance Supervisor I,
shall be responsible for providing the materials, supplies, and specialized
equipment needed by the facilities Maintenance Organization to accomplish
the most timely and efficient completion of all work orders. C. An adequate supply of spare parts shall be available in stock. Spare parts shall include, but not be limited to: 1. replacement parts that are essential to the continued operation
of equipment and facility systems, 2. stock and normal parts, materials and supplies. D. Storeroom will control and distribute all special tools and equipment.
VI. Procedures A. The Inventory and Storeroom Control Program shall operate according to the following guidelines: B. A Work Order (Form 24) shall be received and then directed to the
shop involved. C. The involved shop will request materials needed to complete work order. 1. materials will be issued to the individual if the corresponding
work request is presented. Only material necessary to complete the job
request will be issued. D. If the Storeroom has needed materials in stock, a Stock Request Receipt will be written in triplicate, 1. the original will be kept by the Mechanical Stores Clerk in Work
Control, 2. the second copy will be attached to the work order and filed in
the Engineering E. If materials are not available, a Purchase Requisition will be issued and the necessary materials will be ordered. 1. The Maintenance Supervisor I will be responsible for the purchasing
of the materials. F. The Stock Request Receipt will be filled out as follows: 1. name and department of person making the request, 2. amount and type of material needed, 3. signature of the shop worker requesting the material and date taken.
4. Work Request number. G. All parts, supplies, material and specialized tools and equipment
shall be included in the Inventory. H. All parts, supplies, materials, specialized tools and equipment
and store records shall be inventoried and audited at least once a year
to monitor and account for all stores' transactions. VII. Procedures for Requesting Tools A. In Fort Knox is an inventory of various tools and equipment for
the Engineering Department. The procedure to requisition these department
tools is as follows: B. Request must be made through the Mechanical Stores Clerk or the
Maintenance Supervisor I. C. Sign out the tool or equipment in the log book. 1. Engineering staff is expected to know how to safely operate the
requested equipment. D. Wear safety goggles and other appropriate gear while using any
tool or piece of equipment. E. When job requiring tool is completed, or at the end of the day return the tool to Fort Knox. 1. The tool will be inspected by the Mechanical Stores Clerk. Report
any problems or damage in regard to that piece of equipment, so that
the problem can be corrected and that piece of equipment will be safe
and in operating condition for the next person. F. Sign in the log book that the tool or equipment has been returned
to Fort Knox in safe working condition. VIII. Securing Equipment Off Hours A. In the event that equipment or tools are needed in the off hours, the first Engineering Supervisor has keys to open the Storeroom. 1. Follow the same sign out procedures as specified above. B. In the event that the First Engineering Supervisor is not available,
the Safety and Security Department can be contacted to open the Mechanical
Stores. C. In the event that the Watch Engineer is not available, the Safety
and Security Department can be contacted to open the Mechanical Stores.
IX. Securing Equipment in an Emergency A. In the event of an emergency or disaster situation, the Mechanical
Stores Clerk will report to the Engineering Office. B. The Plant Superintendent or designee will direct the Mechanical
Stores Clerk to issue needed equipment or tools. Key Policy I. Introduction A. Any key issued by the Engineering Key Shop is the property of the Psychiatric Institute, and must be returned upon separation of service.
B. All employees, State, Research or Columbia University, must sign
for their keys in the Engineering Department Key Shop. II. Key Policy A. The following are procedures for processing requests for keys at
Psychiatric Institute: B. The distribution of all keys will be controlled by the Work Control
Center under the supervision of the Maintenance Supervisor - Work Control
AND Plant Superintendent. C. Keys, sets of keys and replacement keys will be authorized by either the Plant superintendent, Maintenance Supervisor or Chief of Security and made under the direction of the facilities Locksmith. 1. A Work Order Bus. 24 form, signed by the Department Head, must
be presented to one of the above persons before authorization is given.
2. In the event that the key is a replacement for a lost key, authorization
for reissue will not be given until receipt of payment for lost keys.
D. The Work Control Center will review and evaluate the key request
to determine its compliance to the facilities key policy. E. The work Control Center will forward all approved key requests
to the Locksmith who will make the necessary keys. The Locksmith will
enter the Key number and room location data into the Key Control Log
Book located in the Lock Shop. F. The requester will go the Lock Shop to obtain the keys. 1. Employees picking up keys must show their Identification Badges
and sign for each key. G. The Locksmith Shop will be open to issue keys between 1:00 pm and
3:00 pm, Monday - Friday. In emergency situations, special arrangements
can be made by calling the Engineering office. H. Employees are required to return all issued keys to the Lock Shop
at the end of their employment at NYSPI. As part of the Existions Policy
- Form # EES-1 (95) the Locksmith must sign-off that all keys have been
returned. Two Way Portable Radios 1. Introduction A. Two way Radios are available for the safety and efficiency of the members of the department in order communication with each other from remote areas during an Engineering related emergency situation. B. The following are located in the Engineering Department: 13 Motorola, HT-600 or PI225 two way, Radios with antennas, Carry cases and battery charges. C. All radios are charged and work on the same frequency. The Engineering frequency is different from that of the Safety Department. Engineering Department frequency is 46010625. D. Portable radios are not toys but tools to help foster good communications
during an emergency situation. 2. Procedures for Use A. Use of the portable radios for Engineer related emergencies take precedence over daily job requests. 1. If all radios are used, they will be retrieved and used for the
emergency situation. 3. Off Hour Use A. In the event additional radios are needed and the office is closed, the Plant Utility Engineer II in charge can make arrangement with the Safety Officer in charge, to get into the Engineering office and take out the radios. B. The Engineer should log in the engineer's log book, that the radios
were removed and is responsible to return the radios when finished.
4. Regular Radio Assignments A. The following people have been permanently assigned radios and are located in their offices: 1. Plant Superintendent, 2. Plant Utilities Engineer III, 3. Plant Utilities Engineer II, 2 additional radios for boiler room staff, 4. Maintenance Supervisor II, 5. Maintenance Supervisor I, 6. Engineering Department - work control center - 3 radios 5. Additional Radios and Chargers H. Two (2) additional radios are located in the Boiler Room for the Plant Utility Engineer I and Plant Utility Engineer II on watch. 1. These two radios are passed on from shift to shift. 2. New building - Bldg 5, boiler room: Engineer on shift has a radio.
I. There is an Engineering radio and charger located at the Safety desk on the 10th floor of the Main Building. 1. If communication is needed between Engineering and Safety, call ext. 5555 and notify the Safety Officer to turn on the Engineering radio. 2. In the event of an emergency or disaster, this radio will be used
by the Command Center to communicate with the Engineering Department.
6. Radio Testing and Maintenance Report any problem with a radio to Maintenance Supervisor I Mr. Charles
Bowen. Maintenance Supervisor I will oversee the maintenance, repairs
and testing of radios. Extra batteries for radios in supply room. Snow and Ice Removal 1. Introduction A. To ensure the safety of patients, staff, and visitors, it is the
policy of the Psychiatric Institute to keep the facility walkways and
parking lot as free of ice and snow as possible. B. Snow and ice removal is the responsibility of the Maintenance Supervisor,
and Grounds Department. 2. Snow and Ice Removal Equipment and Supplies A. "318" John Deer Tractor with Plow, 3. located on the 8th Floor in the storage area B. snow shovels, C. brooms, D. spreaders, E. sand, F. calcium chloride G. In the event of a large snow fall, Plant Superintendent will hire
an outside contractor with the necessary equipment - (trucks, backhoe,
etc.) for snow removal. III Removal Procedures A. Engineering staff will be mindful the hazards which are involved in snow and ice removal: 1. always wear coats and gloves to prevent frost bite, 2. always wear proper boots to prevent frost bite, and possible injury
to the foot by the removal equipment, 3. be careful of where you are walking to prevent slipping and falling.
B. Engineering and Grounds personnel assigned to snow and ice removal
duty will report to the Engineering Department to sign in. C. Tractor equipment will be removed from storage and warmed up if
necessary. D. The Maintenance Supervisor I will assign the equipment to the snow
and ice removal staff and proceed with priority removals. E. Upon completion of the removal or salting/sanding, the Safety and
Security Department will be notified to ascertain that the removal is
satisfactory. F. The snow and ice removal team will report back to the Engineering
Department to sign out. G. The Maintenance Supervisor I will report any emergency situations to the Plant Superintendent. IV Priority Removals A. Building fire exits, 1. front entrance of Main Building, 10 Center, 2. emergency exit from the elevator stair tower, empties into the
parking lot, 3. front entrance of Kolb Annex, 4. rear entrance of Main Building, Riverside Drive, 5. tunnel exit of Main Building, 8th Floor, 6. fire exit of Main Building, 2nd Floor South Alley at
Garage, 7. fire exit of Building #1, Engineering Department, North Alley B. Riverside Drive loading dock, C. All sidewalks, D. All parking lots, front and rear, garage, Engineering Alley V Off Hours Procedures A. The Maintenance Supervisor I and the Grounds workers should remain
on alert when there is a threat of snow. B. If there is snow fall resulting in accumulation the following procedure will be in effect: 1. the Senior Safety Officer will contact the Maintenance Supervisor I: Charles Bowen, 2. If the Maintenance Supervisor I is not available, the operator is to call the Plant Superintendent: Peter Reynolds, 3. The Maintenance Supervisor I or the Plant Superintendent will determine the needed manpower and contact the Grounds workers in the following order: Grounds Worker Home Phone
4. In the event additional men are required to handle the emergency,
the Maintenance Supervisor I or the Plant Superintendent have the authority
to call in other personnel from the Engineering Department. C. The Maintenance Supervisor I will contact the Plant Superintendent
to inform him of the situation. 6. Fuel Supply for Boilers & Generators Whenever a large storm is forecasted, the Plant Utilities Engineer
II and II should double check to ensure that an adequate fuel supply
is on hand for both buildings. If fuel oil is needed, arrangement for
deliveries should be made. The consumption of fuel oil should be monitored
every shift during the storm and arrangements for oil deliveries made
as needed. For more information refer to the Engineering Department
Manual. SECTION V - MAINTENANCE SHOPS & TRADES
Maintenance Shops 1. Duties and Responsibilities - Supervisors A. Maintenance Supervisor II 1. The Maintenance Supervisor under the general direction of the Plant Superintendent will be responsible for the following: a. Maintenance Shops, b. Carpenter Shop, c. Paint Shop, d. Electric Shop, e. Plumbing Shop, f. Locksmith Shop, 2. Coordinates all shop and field activities of crafts. 3. Interprets labor relation policies for supervisory personnel and
assists them in the conduct of their responsibilities. 4. Actively supports and initiates programs for energy conservation.
5. Co-Coordinator for all capital construction projects regarding
construction phases. 6. Maintenance Supervisor II will be responsible for the following:
7. Responsible for activities of the following: a. Supervising Carpenter - Carpenter, General Mechanics, and Locksmith b. Supervising Electrician- electrician and electronics, c. Supervising Painter - painter, mason, d. Supervising Plumber - plumber, and refrigeration, e. Assist Maintenance Supervisor I in analyzing work orders as to
skill, material, tools, methods, time estimates and manpower needs.
8. Responsible for the quality and completion of all work performed
by his crafts. 9. Responsible for training of personnel supervised which includes: a. Department orientation, b. Proper use of tools and equipment, c. Standard maintenance practices, 10. Assist in the formulation of policies, the promotion of sound
labor relations and attend meetings in settling of grievances. 11. Assist other supervisors in meeting schedules for work. 12. Responsible for safety and following applicable codes. 13. Responsible for Preventative Maintenance activities within their
craft function. B. Maintenance Supervisor I 1. The Maintenance Supervisor under the general direction of the Plant Superintendent will be responsible for the following: a. Work Control Center, b. Work Order System, c. Preventive Maintenance System, d. Electrical Inspection - Schedule, e. Mechanical Stores, f. Inventory Control, g. Tool Control, h. Purchasing, i. Grounds - Department, j. Maintenance of all grounds at the Institute, k. Transfer of equipment and furniture, l. Snow and ice removal, m. Various maintenance projects Trades I. Duties and Responsibilities A. Carpenter Shop - Supervising Carpenter 1. Responsible for: a. All institution construction project work, b. Routine maintenance of roof, floors, masonry, furniture, windows,
doors, and building structures, c. Installation of hand rails and safety devices, B. Electric Shop - Supervising Electrician 1. Responsible for: a. Maintenance and repair of all electrical installations, b. Maintenance and repair of all electrical equipment ie., (1) appliances, (2) washers, (3) dryers, (4) T.V. sets, (5) radios, (6) record players, (7) PA system, (8) visual aids. c. Primary and secondary wiring of equipment, d. Grounds lighting, e. Emergency lighting, f. Refrigeration and Air Conditioning, g. Walk in coolers, h. Freezers, i. Water coolers, C. Paint Shop - Supervising Painter/Mason 1. Responsible for: a. Periodic painting of interior and exterior of all buildings on
a predetermined schedule, b. Color coordination and mixing of all approved colors, c. Glazing, D. Plumbing Shop - Supervising Plumber/Steam Fitter 1. Responsible for: a. Maintenance and repair of all domestic water, steam, waste and
storm sewer lines, toilets, sinks, urinals, showers, b. Maintenance and repair of dishwasher, and kitchen equipment, c. Maintenance and repair of all pumps, d. Maintenance and repairs of water coolers and ice machines. Painting Requests I. Introduction A. The Engineering Department will make every attempt to provide a
pleasant living and working environment to the patients and staff. It
is the current policy to view requests for painting of patient care
areas as a priority. Other paint jobs will occur as manpower and other
resources are available. II. Procedures A. Business Form #24 "WORK REQUEST" stating the location and color
of area or article to he painted, must be received by the Engineering
Department, signed by the Department Head. B. The Plant Superintendent and the Maintenance Supervisor II will
evaluate the work request, and it will either APPROVED or DISAPPROVED.
C. If the Work Request is disapproved, it will be returned to the
sender stating reason for disapproval. D. If the Work Request is approved, the Maintenance Supervisor II
will schedule the work according to the availability of the plasterer
(if needed) and painters. Please note that all patient area requests
will be given priority. E. After the painting is scheduled, written notification will be sent stating the date work is scheduled to begin. 1. The notification will include a list stating preparations that
must be carried out prior to painting. This will insure a quick and
problem-free job. F. Any questions concerning the policy should be directed to the Maintenance
Supervisor II (Eddie Maiello) at ext. 5777. Powder Actuated Fastener System I. Introduction A. Powder Actuated fastener systems are allowed to be used during
construction at NYSPI, but all operators must be trained and certified.
B. All equipment must be approved by Underwriter' s Laboratories factory
Manual and OSHA. II. Guidelines A. The Engineering Department of NYSPI uses Hilti, Powder actuated
fastening equipment. B. All engineering personnel who use the Hilti fastening system have been trained and are re-certified annually by an authorized Hilti instructor. 1. A list of certified Hilti operators and instructors is located
in the Engineering office and the Mechanical Storeroom. C. All Hilti Manuals and supplies are located in Mechanical Stores.
Power Plant and Utility Systems II. Introduction A. The power plant and utility systems are the heartbeat of the facility.
It is the responsibility of the Engineering Department to ensure its
proper function. 12. Plant Utility Engineer III A. Under the direction of the Plant Superintendent the Plant Utility Engineer III is responsible for the following operations: 1. operations of the physical plant, 2. maintenance and operations of the emergency generators, 3. preparation of monthly energy reports, 4. operations of the elevators, 5. utilities operations of the facility, 6. domestic and sanitary water systems, 7. electrical system, 8. heating, ventilation and air conditioning systems, 9. actively supports and initiates programs for energy conservation,
energy coordinator, 10. emergency work request evenings, nights and weekends, 11. assist the Plant Superintendent with Capital Construction program,
12. Preventive maintenance of mechanical, electrical equipment and
systems. 13. The Plant Utility Engineer II A. Under the direction of the Plant Utility Engineer III, the Plant
Utility Engineer II is responsible for the following operations: 1. supervises a staff consisting of a Plant Utility Engineer I, Assistant Plant Utility Engineer, and Power Plant Helpers, 2. scheduling of shifts, (a) The schedule should be on a month by month basis. (b) The Plant Utility Engineer II shall review any shift changes with
the plant superintendent. (c) The shift schedule should be arranged to allow for vacations,
personal leave, holidays, and to minimize overtime. D. During off hours, the Plant Utility Engineer II on shift is the
first line defense for the
Engineering Department against any emergencies that may arise. 1. All engineering staff shall be familiar with the Emergency Preparedness
Plan and Emergency Call Roster located in this manual. 2. Engineering Emergency Manual 3. Interim Heating System Operating Manual for Building #5 Boiler Room I. Staffing A. The boiler room is staffed twenty-four hours a day with a Plant
Utility Engineer II and an Assistant Engineer on each shift. Bldg 5
(new building) Nov. 1997 - An additional Engineer schedule for each
shift to operate power plant in new building. B. The engineer in charge of each shift is to document all activities that happen during his shift in the Engineering Log Book. 1. The relief engineer is to review the log book and sign off that
he acknowledges all activities. 2. The Engineering Log Book is the key to communications from engineer
to engineer on a daily basis. 3. The Plant Utlity Engineer II will review the log book on a regular
basis. II. Duties and Responsibilities of the Plant Utility Engineer II A. The Plant Utility Engineer II on a shift is also referred to as the Watch Engineer. 1. The following inspection tour is conducted by the Watch Engineer
twice per shift on all shifts. B. PI Main Building (Building 1) 1. 20th floor water tanks: a. check both tanks, and verify water levels, b. check all equipment on the floor. 2. 19th floor Machinery Room: a. start/stop both vacuum and compressed air pumps to ensure proper
functioning, b. inspect exhaust fans. 3. Check floors 18 through 9 for any equipment problems. 4. Inspect 8th floor electric power room: a. Take electric meter reading 11:00pm 7:00am shift. 5. Inspect 7th floor electric power room and water meter room: a. Take water meter reading 11:00pm - 7:30am shift. b. Monitor ward temperature. 6. Check patient floors 5 and 6: a. monitor temperature. 7. Inspect floors 4 through 1: a. check for problems. 8. Basement: a. check all engineering shop rooms. C. Kolb Annex (Building 4) 1. Inspect Annex roof emergency generator: a. check the cooling tower water level and float (summer months).
2. 11th floor: a. inspect air handling units, b. inspect de-ionizing water system, c. check temperature of heat pump, d. check temperature of chill water pump, e. check cooling tower loop system. f. inspect all steam stations and check pressures. 3. Animal Care floors 9 and 10: a. monitor temperature, b. inspect all equipment. 4. Floors 10, 8, 17, 6, 3, 1 and L-1: a. Inspect and check temperature in all walk-in refrigerators. 5. L-3 Machinery Room: a. inspect both domestic water pumps, pressure gauges, and holding tanks, b. Check domestic hot water. 6. L-1 Water Meter Room: a. check meter room and take readings 11:00pm 7:30am shift. 7. E Level: a. inspect air handling units and gauges. 8. Plaza: a. take report from Safety Officers. b. Follow up on any engineering problems. 9. Report back to boiler room and take appropriate action to correct
any problems. III. Duties and Responsibilities of the Second Plant Utility Engineer II A. The Second Plant Utility Engineer II (or Journey-level Engineer)
on the day shift is designated the Maintenance Engineer. B. The Maintenance Engineer is responsible for: 1. handling any emergencies in the Power Plant, 2. directing all repairs, 3. directing all routine maintenance for all systems outside the main power plant. a. domestic water and sewer lines, b. work requiring journey-level skill in off-campus locations, c. supervising or performing any other work throughout the facility
as assigned by the Senior Plant Utility Engineer II. C. When more than two Journey-level Engineers are available, The Plant Utility Engineer III assigns one Engineer with Assistant Plant Utility Engineer or the apprentice to conduct preventive maintenance on the following systems: 1. Central HVAC system, a. The HVAC system consists of: (1) two, twenty-five ton steam absorbers, (2) a cooling tower, (3) fifteen A/C air handling units. b. there are thirteen floors in the Annex with the following equipment which must be inspected and maintained: (1) reheat coil units that have over 245 control valves, (2) water pumps, (3) circulation pumps, (4) pneumatic control stations, (5) steam control stations, (6) air compressors, (7) vacuum pumps. 2. high-pressure steam boilers, 3. any other assigned building system. D. Twice each year, the Maintenance Engineer will prepare the four boilers for inspection by: 1. punching all of the lines, 2. packing the large valves (requires four workers), 3. inspecting and replacing all parts as needed. E. The Maintenance Engineers will supervise assistants in the inspection and maintenance of a complex research infrastructure including: 1. steam lines, 2. heating equipment, 3. refrigeration and A/C equipment of various types, 4. auxiliary generators, 5. laboratory fume hood systems, 6. hospital suction, and compressed air systems. IV. General Guidelines A. The following are general guidelines which must be followed by
all members of the Engineering Department working in the Boiler Room:
B. There will be no changing of clothes prior to one half hour (1/2) before tour of duty ends. 1. 8-4 shift, not before 3:30pm, 2. 4-12 shift, not before 11:30pm, 3. 12-8 shift, not before 7:30am. C. Appropriate clothing is required at all times while duty. Proper dress protects employees from possible injury. The following clothes are the only ones to be worn on duty: 1. long pants, 2. long sleeve shirts, 3. proper, safety shoes. D. No unauthorized personnel are allowed in boiler room. E. All work benches and tables and desks are to be cleaned before
the end of shift. F. Day shift engineers are not to leave boiler room until they have received from daily assignments from their supervisor. 1. Day shift engineers are to return to the boiler room when assignments
are complete to see if anything else is required. Watch Engineer's Operator Manual - HVAC System
I. EC UNITS CHECKLIST A. Location: 11th Floor B. If COMPLAINT is: 1. Floor too Hot or Cold: a. Check Disk/Air Temperature at the control cabinets of the unit
serving the problem area. b. Depending on the type of complaint, position the Summer/Winter
Switch to either "S" or "W" on the cabinet. c. Check the set point on the reheat thermostats for the zone. The
reheat thermostats are generally located at the floor areas being served
and some are located in storage areas. 2. Unit does not run: a. Check the Freeze Stat (FR2 Stat) located on each EC Unit. b. Check the motor control center panel, On/Off Switch, for position,
fuses, overload resets and electrical disconnect switch for power. c. Check and make sure the System end switch is "Closed". End switch
is located on each EC Unit's outside air damper level. d. *NOTE: In addition to the aforementioned checklist,
check the oil delivery switch located in the Boiler Room to start and
stop Units- L-2 & L-3. 3. Unit runs but no air flow: a. check for slipping, broken or missing belts, b. check for volume and smoke dampers being closed, c. check for registers missing on any given floor involved, d. check to see if a contractor is working on the floors which have
the air flow problem. Water Temperature Checklist I. Introduction A. The Engineer must visually monitor the Pneumatic Control indicator
gauges for temperature readings. B. The indicators are located on the 11th floor, E Level
and Plaza Level. II. WATER TEMP'S - Tower Water Temperature A. Location: Lab & Office Areas on the floors B. Singer Heat Pumps heat & cool switch must be reset before calling
for service. C. Singer Temperature Control Center (STCC) Trane Absorption Chillers: 1. If the Absorption Chillers are running, make sure the associated
pumps are running also. Chiller #1 uses pump #'s 9 or 10 Chiller #2 uses pump #'s 15 or 16 D. Water Treatment System 1. Location: 11th floor M.E.R. 2. Make sure there are chemicals being added to the Tower Water System.
3. Make sure the automatic feed unit for these chemicals is working
properly. 4. Check the Cooling Tower for continuing water bleed-off and that
the Tower makeup water is filling the Tower. 5. Test water once a week for consistency of necessary fungi, algae
inhibitors, etc. and PH factors. Cooling Tower and Circulating Pumps Checklist
I. Introduction A. When the Watch Engineer is making their rounds, he will check attributes
of the Cooling Tower and Circulation Pump system to ensure that the
system is in working order. II. Eleventh Floor Cooling Tower A. One of the two pumps must be operating in all of the following cases: 1. Condensing Water Pumps #12 and #13: 2. Condensing Water Pumps #15 and #16: 3. Chill Water Pumps #9 and #10: 4. Hot Water Pumps #7 and #8 for Heat Pump System 5. Heat Pumps System, Pumps #5 and #6 -*NOTE: both
must be operating. III. Heat Pump System A. When operating the Heat Pump System, the following procedure must be used: 1. If Pump #7 or #8 is "ON", then Pumps #15 and
#16 must be "OFF". 2. If Pumps #15 or #16 are "ON", then Pumps #7 and
#8 must be "OFF". 3. Reset any heat pump unit after any water flow or water temperature
problem has been corrected. IV. Condensing Water System A. Location: 11th Floor B. When operating the Condensing Water System, the following procedure must be used: 1. Blow down strainers to system once a week, (located on 11th floor).
2. Ensure floor drains are clear and not blocked. V. Cooling Tower A. Location: Roof B. When operating the Cooling Tower, the following procedure must be used: 1. Blow down discharge strainers once a week for hot pans located
on Cooling Tower. 2. Ensure the Tower makeup water is operating. Pneumatic Control Air Supply I. Introduction A. When the Watch Engineer is making their rounds, he will check attributes
of the Pneumatic Control Air Supply System to ensure that the system
is in working order. B. Location: -3 LEVEL II. During Engineer's Rounds A. Ensure that COMPRESSORS are ON 1. If they are ON: a. check hoses for leaks, etc., b. check Air Dryer, c. air Dryer running, d. no Control Air to System. 2. If compressors are OFF: a. check On/Off Switch, b. check fuses, c. check voltage power, d. check electrical overload reset on starter B. Check PRV Station for gauge pressure; gauge should indicate #20 PSIG. 1. If the compressors are running and no air pressure is at the PRV Station, CHECK the air dryer. a. If dryer is frozen, unplug electrical cord and put system on the
bypass. b. When the dryer has defrosted, plug electrical cord back in and
close the bypass. III. Fume Hood Exhaust Systems A. Location: Penthouses on Roof B. *NOTE: Ensure fume hood area is safe to work in.
Have Testing done by Safety Officer in charge. C. COMPLAINT: No Exhaust Air Flow 1. Action: a. locate Fume Hood in question, b. check On/Off Switch both in the room and Penthouse, c. check Overloads, resets in Starter Panels, d. check fuses and/or circuit breakers, e. ensure fire dampers are closed. Assistant Plant Utility Engineer- Duties and
Responsibilities I. Review with Assistant Plant Utility Engineer being relieved of duty
to find out status of plant or special directions from Plant Utility
Engineer II. II. Tour plant and give each on line boiler a column blow down. III. Check with engineer on duty as to special directions. IV. Clean Boiler guns & Strainers twice a shift, once at the beginning
and again prior to leave tour of duty. V. During winter months Assistant Plant Utility Engineer should follow
scheduled for sending up steam unless directed to do otherwise by the
Engineer on shift. VI. All work areas are to be cleaned and swept prior to leaving include
bath & shower area. VII. Take all Boiler & Machinery reading on time as directed by
Engineer on shift. VIII. The following Power Plant areas are to be mopped: A. The entire Power Plant, B. Engineers' Locker Rooms, C. Compressor and Ice Rooms, D. Boiler Room, E. Assistant Plant Utility Engineer and De-Aerator Rooms, F. Work Bench and Diesel Pump Areas and behind boiler are to be mopped on the following shifts: 1. every Monday on 12-8 Shift, 2. every Wednesday on 4-12 Shift, 3. every Friday on 8-4 shift. IX. When boilers are off line for a seasonal cleaning, all Assistant
Plant Utility Engineer (no exceptions) are to help punch tubes and clean
out pits front and back. X. Once a week, on Tuesday 8-4 shift, all motors, pumps, fans, compressors
arid machinery are to be greased, blown off/out and wiped down. XI. Every Monday, all pumps, compressors and machinery are to be switched
over. XII. All employees are to be at Work Site 15 minutes before the start
of their shift to receive necessary information pertaining to Power
Plant. Fuel for Power Plant I. Introduction A. New York Psychiatric Institute Boiler Room is located in the basement
of the Main Building (Building 1). B. There are four high pressure steam boilers which are used year round. 1. The average steam demand is approximately 20,000 lbs/hr, depending
on outside temperature. C. The boilers are used to provide steam power to both the Main Building
and the Annex. II. The Fuel System A. The only fuel used in the boilers is #6 oil, low sulfur. 1. A 20,000 gallons storage tank is buried adjacent to the boiler
room between Buildings 1 and 4. B. The number 6 oil is pumped out of the storage tank and distributed to the boilers. 1. There is a fuel gauge located in the boiler room that measures the amount of oil in the tank. a. If problems occur with fuel gauge, refer to the storage tank owners
manual for instructions on manually sounding the tank. b. The dip stick and conversion chart are in the boiler room. C. Each boiler is equipped with a gauge that measures the amount of fuel oil used. 1. It is the responsibility of the Assistant Plant Utility Engineer
to record and calculate the total number of gallons used in each boiler
per shift. 2. On the average, approximately 1000 gallons on fuel oil is used
per shift. D. Under the supervision of the Plant Utility Engineer II, the Engineer in charge of the day shift is responsible for the fuel supply. 1. The engineer will take the readings or service the fuel tank. 2. The Engineer will make arrangements with the Plant Utility Engineer
II and the fuel company for deliveries of fuel. E. The oil contract is currently with: Empire State Oil Company 1640 McDonald Avenue Brooklyn, NY 11230 (718) 627-5100 Attn: Mr. Frank LaForgia 1. Empire State Oil Company does not make deliveries on Saturday or
Sunday. 2. Fuel Deliveries: a. In order to prevent fuel spillage or overflowing of the vent pipes,
it is the responsibility of the Plant Utility Engineer II to coordinate
the fuel deliveries. b. Each fuel delivery is approximately 6500 gallons of fuel. c. The Engineer in charge is responsible for the supervision of the fuel delivery. The Engineer should do the following: (1) check the temperature and number of gallons pumped in to tank, (2) review the ticket from truck driver, (3) Before each fuel delivery, add the fuel additive to the tank, (4) log all information into the Engineering Log Book. F. The Plant Utility Engineer II should be familiar with the New York
State Fuel Contract from the office of General Services, Standards and
Purchase Group. III. Fuel for Emergency Generators - Number 2 Fuel A. Two of the three Emergency generators run on number #2 diesel fuel.
B. The tank for the #2 diesel fuel is located in the same area of the #6 oil tank. 1. The tank has a 10,000 gallon storage capacity. C. The number 2 oil is pumped out of the storage tank and distributed to the emergency generators 1. There is a fuel gauge located in the boiler room that measures the amount of fuel in the tank. a. If problems occur with fuel gauge, refer to the storage tank owners
manual for instructions on manually sounding the tank. b. The dip stick and conversion chart are in the boiler room. D. Each emergency generator is equipped with a gauge that measures the amount of fuel used. 1. It is the responsibility of the Assistant Plant Utlity Engineer
to record and calculate the total number of gallons used in each emergency
generator per shift. E. Under the supervision of the Plant Utility Engineer II, the Engineer in charge of the day shift is responsible for the fuel supply. 1. The engineer will take the readings or service the fuel tank. 2. The Engineer will make arrangements with the Plant Utlity Engineer
II and the fuel company for deliveries of fuel. F. The oil contract is currently with: Empire State Oil Company 1640 McDonald Avenue Brooklyn, NY 11230 (718) 627-5100 Attn: Mr. Frank LaForgia 1. Empire State Oil Company does not make deliveries on Saturday or
Sunday. 2. Fuel Deliveries: a. In order to prevent fuel spillage or overflowing of the vent pipes,
it is the responsibility of the Plant Utility Engineer II to coordinate
the fuel deliveries. b. The Engineer in charge is responsible for the supervision of the fuel delivery. The Engineer should do the following: (1) check the temperature and number of gallons pumped in to tank, (2) review the ticket from truck driver, (3) Before each fuel delivery, add the fuel additive to the tank, (4) log all information into the Engineering Log Book. G. The Plant Utility Engineer II should be familiar with the New York
State Fuel Contract from the office of General Services, Standards and
Purchase Group for #2 fuel. SECTION VII - DEPARTMENTAL SAFETY AND TRAINING
Introduction I. Safety begins and ends with the individual. Safety is a complex
thing containing many facets, all of which must be understood to better
appreciate the overall subject. II. Safety is taking preventative measures so that unsafe or unhealthy
acts or conditions do not occur. Safety is knowing what to do under
given circumstances, as well as knowing what not to do. III. Safety precautions are the responsibility of every employee. IV. The precautions outlined here are intended to promote safety by
providing procedures designed to overcome conditions which present the
possibility of accidents. Safety Policy I. Introduction A. The following policy is premised on a three tier assignment and
acceptance of responsibility for awareness of and compliance with Safety
policy and procedure. II. Management Responsibilities: A. establish Safety policies and procedures, B. conduct periodic safety inspections within the Institute and ensure
that unsafe conditions and practices are corrected, C. develop and implement Safety Training Programs, D. promote favorable attitudes toward safety and to assure enforcement
of safety rules and regulations, E. ensure that appropriate documentation of safety programs and results
are maintained. F. The Chief Safety Officer will be in charge of the compliance program.
He will provide for prompt and thorough investigation of accidents to
determine their causes. III. Supervisors's Responsibilities: A. Instruct each employee concerning the hazards if his/her job and
how to avoid injury, B. conduct periodic safety appraisal of his/her section, and see that
safety equipment or protective devices are provided for each job, C. instruct each employee by the supervisor that willful violation
of safety rules will not be tolerated, D. ensure that prompt corrective action is taken when unsafe conditions
are unsafe acts are noted, E. ensure that all injuries are promptly treated and reported, using
the Accident Report Form, F. instill safety awareness in each employee through personal, periodic
safety contacts and to support all safety activities and all safety
procedures. IV. Employee's Responsibilities: A. Follow safe procedures and to take an active part in protecting
the patients, themselves and their fellow-workers, B. report to their supervisors hazardous conditions, practices, and behavior in their work area and make suggestions for their correction, 1. The Institute adopts the policy of actively seeking and promptly
evaluating and implementing safety suggestions from all employees. 2. know and follow safety rules, use all safety guards and safety
equipment provided, and make safety a part of the job, C. report all accidents promptly to the immediate supervisor, and obtain first aid or medical help without delay. 1. The Accident Report Form will be completed as soon as possible.
D. learn the duties for which they are responsible in the event of
fire, evacuation, accident or other emergency, E. cooperate in every respect with the safety program so that Institute
programs may be carried on in such a manner as to insure the safety
of the patients, employees , and visitors. Departmental Safety I. Training Overview A. The engineering department has monthly department meetings which include in-service training. 1. Safety is always a major component of this training. B. Training is also provided on the job through normal day work actives
and supervisors giving instructions. C. Engineering staff are constantly encouraged to enroll in various
training programs offered outside the facility.(5)
II. Overview of Accident Reporting A. Any employee involved in an accident, must fill out an Accident Report Form which is obtained from the Safety and Security Department.(6) B. Report all accidents immediately to supervisor. C. Accident reports must be submitted to Chief Safety officer and Personnel Department as soon as possible. D. Accident reports are reviewed by the Safety Committee, and suggestion are made on how to prevent similar type accidents from reoccurring. E. At each monthly Engineering Department meeting, any accidents that
occurred are reviewed and suggests are made to prevent accidents. III. Safety Precautions(7) A. Right to Know 1. All employees of the department, receive training on the Right
To Know / Hazardous Communication regulation. 2. In working with any chemical or hazardous, employees must take
all necessary safety precautions. 3. Material Safety Data Sheets (MSDS) are available in the Engineering
office, the Power Plant, and the facility Safety Binders. B. Lock-Out / Tag-Out Procedure 1. The Engineering Department has a safety procedure to lock out or
tag out any equipment or building system prior to being repaired. 2. This procedure is to assure that the equipment is de-energized
and to prevent anyone else from accidently starting that piece of equipment.
3. The Lock-Out and Tag-out equipment is located in mechanical store
and in the cage in the boiler room. Any time this policy is required,
inform your immediate supervisor. C. Confined Space Procedure 1. The Office of Mental Health (OMH) and the Plant Superintendent are currently working on approvals for a Confined Space Policy. 2. In the interim, the following guidelines should be followed: a. before Engineering staff enter a confined space, an Engineering
Supervisor and the Plant Superintendent must be notified. b. A supervisor will investigate the space being entered to determine
if it is safe. D. Asbestos Safety 1. Asbestos containing materials exist in NYPI. 2. Employees should not work with or disturb asbestos unless
properly trained. 3. Engineering staff should notify the Plant Superintendent immediately if any material is found which may contain asbestos. a. The Plant Superintendent will determine the proper precautions
and method of processing of any asbestos containing material. E. General Safety 1. All Engineering staff must follow general safety standards according
to the industry (ie. OSHA, JCAHO, etc.) 2. Engineering staff must wear the proper PERSONAL PROTECTION EQUIPMENT (PPE) in preforming work. a. Supervisors are responsible for enforcing this safety procedure.
3. If Engineering staff have any questions in regard to safety, they
are to notify a supervisor. Engineering Tasks and Occupational Risk
TYPICAL SITUATION OCCUPATIONAL RISK Not wearing proper safety equipment: eye protection injury to eyes hear protection injury to ears hard hats, helmet injury to head gloves injury to hands Hand / Power tools: using broken tools injury to self/co-worker not trained in using a power tool injury to self/co-worker Poor Lifting Technique injury to back, legs, neck Using Cutting Torch or Welding burns, eye injury, fire or welding ultraviolet
light Ladders and Scaffolding falls causing injury to self/ others Exposure to Cold frostbite Exposure to Heat heat stress, heat stroke Exposure to Chemicals burns, illness, respiratory problems, fire, explosion
Using Electricity electrical shock,death, burns, fire Working with Steam burns, injuries, death Exposure to Asbestos long term respiratory illness, death General Safety 1. Introduction A. The safe work practices described in this manual will assist staff
in performing job activities in the safest and most productive manner.
B. Should any procedure be questioned, it should be thoroughly discussed with the supervisor. C. Safety awareness is of great importance to the success of the Psychiatric
Institute Safety Program. D. It would be impractical to cite every hazard and counter action
that may occur within the scope of the hospital's activities. Any omissions
within the following sections does not relieve responsibility for prompt
recognition and corrective action. 2. The following Safety Precautions will be Practiced: A. Be physically fit for work through good health habits, proper diet,
sufficient rest and cleanliness. B. Wear proper clothing for your particular job, the wearing of hazardous
foot wear is prohibited. C. Know your job and all of its responsibilities. Familiarize yourself
with safe work practices to follow. Communicate your ideas on better
safer methods to your supervisor. D. Report any unsafe conditions, including defective or broken equipment
immediately. E. Never engage in horseplay or play practical jokes. This is a frequent
cause of accidents. F. Walk--Do Not Run. Be cautious in congested areas and at
blind corners. G. Always use a suitable ladder, never climb on chairs or boxes to
reach items overhead. H. Be knowledgeable about the program adopted to control infectious
waste. (8) I. Know Fire and Disaster Emergency Plans, and all the duties associated
with them, including evacuation procedures. J. Report to supervisor all unusual events affecting the safety or
well being of patients, visitors and fellow employees. K. Report to your supervisor any injury to yourself or a fellow employee.
Plant Services 1. Introduction A. This section will address the following departments: 1. carpentry, 2. mason, 3. welding, 4. plumbing, 5. electrical, 6. paint, 7. refrigeration,
B. The activities of these units extend throughout the entire Institute.
Maintenance personnel have the responsibilities of keeping the entire
facility in safe operating condition. Staff will be alert to hazards
of fire and explosion, equipment breakdown, power failure, heating and
air-conditioning problems and the intricacies of communication systems
and elevators. C. Four basic Principles that should be followed by all personnel are: 1. have the correct tool for the job, 2. use it correctly, 3. keep it in good condition, 4. put it away properly. 2. Electrical Safety A Electricity is a hazard, and is extremely dangerous. It can seriously
burn cause fatal or crippling shocks, cause fires, and destroy equipment.
Never attempt to work on electrical equipment, controls or wiring
without prior training. Immediately report any electrical hazard to
your supervisor. B. Look for and report the following hazards: 1. defective or broken insulation on extension cords, 2. broken or defective plugs, 3. loose or broken switches, 4. loose or poorly made connections to terminals, 5. turn electrical appliances on and off by the switch,
not by pulling the plug, 6. no electrical equipment except that furnished or approved by the
hospital shall be used, 7. electrical cords plugged in with no apparatus attached is a potential
fire hazard, 8. the length of electric cords should be limited, and never be allowed
to drape over pipes or run under carpets, 9. use of non-approved extension cords is prohibited, 10. overloading of electrical circuits is dangerous. Only one appliance
per out is permitted. C. Grounding 1. Use ground wires, preferably with a three-prong plug, on all equipment.
If a two-prong plug is required, attach the ground wire to the receptacle
plate screw. Use testing equipment to determine whether receptacles
are properly grounded. D. Cords 1. See that no plugs or insulation areas are broken. Protect cords
against oil and grease, which deteriorate them. Keep them out of the
path of floor traffic, especially vehicles, and do not allow them to
create tripping hazards. E. General 1. Keep motors and electrical portable equipment in good condition.
Use only low voltage equipment in tanks and wet areas. Use only approved
tools in an explosive atmosphere. 2. Before machinery is worked on, the electrical controls should be
shut off, tagged, and locked. Tags and one-key locks should be removed
only by the person who originated their use. 3. electricians should not repair, service or perform any operations on energized electrical lines or equipment except for these purposes or under these conditions: a. Line voltage and current tests with suitable instruments. b. Cutting of power lines when they present an immediate hazard to
life. c. Replacement of fuses in circuits of 150 volts or less. d. If it is necessary to switch off high-voltage circuit breakers
or disconnect switches or other equipment to clear a supply feeder or
apparatus, two qualified electricians should be present while switching
is in progress. 4. All electrical workers should be trained in artificial respiration
techniques. 5. Electrically operated vending machines should be provided with
a grounding cord and cap. 6. Panel board circuit identification directories should be kept current.
7. The wattage rating for lamps should be limited to the design value.
Bulb extending past the rim of the reflector present hazards of fire,
burns, and shattering glass. 8. Safe electrical equipment must be provided. Where permanent operations
are to be performed, an outlet should be installed directly at the site.
9. In all non-fixed electrical equipment furnished with power cords, any exposed metal parts not carrying current should be grounded through a special cord and plug. Equipment that is especially critical is: a. Equipment used around moisture. This includes water baths, physiotherapy
equipment, drinking fountains, stirrers, and water pickup machines.
b. Readily movable equipment used with or around moisture. This includes
centrifuges, ovens and hot plates, buffing machines. An electrical supply of more than 150 volts. c. Hand-held, motor-operated equipment.
10. Television installations should be approved by the Plant Superintendent
or designee, who will determine the need for grounding and for lighting
of protective devices. 11. Emergency electrical power should be provided for the public address system, telephone bells, elevator lights, ECT suite, resuscitation equipment, and so forth. A battery operated, wall-mounted emergency light in corridors will be sufficient to allow personnel to adjust to a power failure; batteries should be tested at least monthly. 3. Power Room Safety A. Always use grounded tools, especially in wet locations or in contact with metal. 1. Use low-voltage equipment under such conditions. 2. Ungrounded, double-insulated tools are permitted under standards
of the Occupational Safety and Health Act (OSHA). B. Use only non-sparking tools including explosion proof flashlights
in explosive or extremely dusty atmospheres. C. Make sure that power tools are operated only by authorized personnel.
Inspect such tools before using them. D. Do not drag extension cords through water or oil, over rough
terrain, or across sharp metal edges. E. Suspend cords overhead in areas where traffic might run over them.
F. Report any defects, such as frayed cords or broken plugs, or any
minor shocks that occur in the use of power tools to your supervisor.
G. Keep guards in place on portable grinders and saws. H. Wear safety glasses when using portable power equipment as well
as when using shop equipment. I. Clean power tools with high-flash solvents. J. In using compressed air, make sure that the valve has less than
25 p.s.i pressure and wear facial protection. K. Disconnect the plug from the receptacle when changing guards or
accessories on a tool being used. L. Use and maintain power tools in strict accord with the manufacturer's
instructions. Retain and file all instruction sheets received with new
equipment. Let repairs be made only by qualified personnel, or return
the equipment to the manufacturer. M. Be extra cautious when using power tools while on a ladder or scaffold.
N. Always shut off valves or switches when working on electrical switches
and systems. Apply warning tags and locks at lockout points, such as
fuse boxes and control panels, so that others cannot operate them. O. Do not overload electrical circuits. Have electrical wiring
done only by qualified electricians who follow recommended codes. 4. Ladder Safety A. It is the responsibility of the Engineering Department to do the
following: B. Appraise the facility's needs for stepladders, straight or extension ladders, other types of ladders, and movable scaffolds. 1. Included in the survey are all metal ladders and rungs permanently
affixed to buildings and chimneys or stacks. C. Check to see that all climbing devices are properly maintained. 1. Wooden ladders should be straight-grained, thoroughly seasoned,
and free of large checks, shakes, decay, or injurious knots. They should
never be painted; a periodical coating of linseed oil is recommended
because it prevents drying of the wood, yet permits a visual check on
the ladder. D. Portable ladders should be equipped with non-slip bases. 1. The bottom should be held, tied, or otherwise secured to prevent
slipping. 2. If a stepladder is used on a polished floor, a non-slip material
should be applied to the front feet; stock safety feet are available.
E. Straight ladders should be placed so that the horizontal distance from the base of the place of the support is about one-fourth the ladder length between the ground and the top support. 1. According to OSHA standards, a minimum of 3 feet of ladder should
extend above the support. F. Ladders should never be used as runways or scaffolds. G. Ladders should not be placed in front of a door that opens
toward the ladder unless the door is locked, blocked or guarded. H. Ladders should never lean against glass or plastic. I. Ladders should have solid footing and should be equalized on both
sides so that they cannot sink or overturn. J. Ladders should be climbed with both hands on the rails or rungs. If materials must be handled, they should be hauled up by rope and bucket. 1. Paint buckets should be held to the ladder rung by S hooks rather
than by one hand. K. The ladder should always be faced by the user. The worker should
not lean too far out to the side of the ladder or too far overhead;
he should never stand on the top rung. L. Short ladders should never be spliced to provide additional length.
M. Ladders should be kept clean; dirt might conceal defects. 1. It is a good policy to affix near the bottom rung a flat strip
of metal for scraping mud and debris from shoes before the ladder is
climbed. N. Loose tools and materials should be placed on folding shelf, not
on the top step of folding ladders. Screw drivers and small tools can
be set in holes drilled into the top folding ladders; there, they are
handy but do not fall off. O. Metal ladders should never be used around electrical circuits or
in places where they might come in contact with electricity. P. Public areas where ladders are being used should have warning signs
or be roped off. 5. Machine Equipment A. The kinds of machine equipment found in the Psychiatric Institute
are those that present most of the hazards encountered in a manufacturing
industry. Protection against these hazards lies in intelligent use of
such machines and, primarily, in well-engineered guarding. The following
guidelines will help to do this. B. Guidelines: 1. Adequate and proper guarding must be provided for all machines.
Equipment should never be operated after guards have been removed. 2. Any rotating part of a machine must be guarded against contact.
Even smooth, slowly rotating shafts may grip clothing or hair. The danger
is increased if collars, keys, or bolts are exposed. Rotating mechanisms
need complete enclosure. 3. A conventional circulating fan with the customary wire guard is
a safety hazard if placed on the floor in a patient's room or on a floor
elsewhere. An OSHA approved mesh guard should completely cover the blades.
Fans set above floor level should have the bases securely fastened.
4. Cutters, band saws, circular saws, and abrasive wheels present a cutting and shearing hazard. a. Circular saws should be guarded by a hood that will cover the teeth
at all times. The hood should adjust itself automatically to the thickness
of material being cut and remain in contact with the material. b. Table saws should be equipped with a spreader, splitter, or riving
knife to keep material from the back edge of the saw. Material kicked
back from table saws is a frequent cause of serious injury. Also, many
injuries occur in the cutting of short lengths of stock. 5. Unused parts of sanders should be enclosed with metal guards that
should also serve as part of the exhaust system. 6. Injuries in the use of lathes result from contact with (1) projections
on face plates and chucks and (2) lathe dogs that have projecting set
screws. Other hazardous conditions or unsafe practices include flying
metal chips, hand-braking of the machine, filing right-handed, using
the hand instead of a stick to hold emery cloth against the work, and
calipering or gauging the job while the machine is in operation. 7. If face plates and chucks that have projections are used, a simple
shield fitted to he contour of the chuck or plate and hinged at the
rear should be installed. Even if screen chip guards are used, the lathe
operator should wear eye protection. 8. Grinding and buffing wheels should be provided with exhaust hoods,
hood guards as standard equipment. A transparent shield should be fixed
to the grinder to help protect the eyes, and eye protection should be
worn. Wheels should be tested before use for cracks and spalling. 9. All saws, planers, lathes, and grinders should have excellent lighting
at the point of contact. 10. The Maintenance Supervisor II will see that power machines are
not abused and are used only by trained, authorized staff. 6. Machine Guards A. Too frequently, the purpose of guarding is misunderstood in that it is thought to concern only the point of operating or a power transmission part. But guarding is also necessary to prevent injuries from other causes on and around machines. Specifically, machine guarding protects against or prevents injury from these sources: 1. direct contact with the moving parts of a machine, 2. work in process (kickbacks on a circular ripsaw, metal chips from
a machine tool, splashing of hot metal or chemicals, and so forth),
3. mechanical failure, 4. electrical failure, 5. human failure, prompted by such indolence, worry, anger, illness,
and deliberate chance-taking. 7. Flame-cutting, Welding and Soldering A. The following standards should prevail in the use of acetylene torches for flame-cutting and welding: 1. Acetylene gas tanks should be capped at all times when not in use.
They should be stored upright and secured with a chain or other form
of holding device. They should be kept from heat and flame. 2. Flame-cutting and welding should be done only in the maintenance
shop. If it is vital that such work be done elsewhere in the facility,
adjacent areas and their equipment (pipelines, combustible structural
materials and so forth) must be properly inspected beforehand. 3. Personnel should wear proper protective equipment, including gloves,
hoods, goggles, and aprons. Also, they should wear ankle-high shoe with
trousers secured on the outside to prevent molten material from falling
into the shoes. 4. Adequate screening and warning devices should be set up to prevent
eye injuries to workers nearby. 5. Before welding is done on containers of flammable liquids or on
empty containers that previously contained flammable liquids, the containers
should be filled with water. 6. Wear gloves and either goggles or a free shield while soldering;
keep sleeves rolled down, shirt collars buttoned, and trousers legs
over the shoe tops. 7. Melt solder only in a thoroughly dry pot or a ladle secured against
upsets. 8. Never put chilled solder or a moist object into a hot solder pot
or ladle. 9. Make sure that all explosive vapors have been removed from containers
before soldering begins. 10. Place hot irons on racks or holders away from all combustible
materials. 11. Turn off the current before leaving electric soldering irons.
Keep the cord and connections in good condition. 12. Never test the temperature of an iron by holding it near the hands
or face. 13. Never snap or throw solder to get if off a hot iron. 14. Approved fire extinguisher should be provided and readily available
in any area where soldering occurs. 8. Painting and Spraying A. A "No Smoking" rule must be enforced in paint and wood shops and
other locations where paints, thinners, and turpentine are used or stored.
B. Proper and adequate fire extinguishers must be available in the
paint shop. C. All lacquers and thinners should be kept only in safety cans. They
should be stored in accordance with state and local fire codes. D. Adequate protective equipment - face mask, goggles, gloves, and
so forth - should be worn by maintenance personnel when they spray paint.
Tools should be nonferrous and non-sparking. E. Paint spraying must be done away from areas having open-flame appliances,
such as gas water heaters and ranges. F. Paint-spray booths should be used in the spraying of paint, enamel
or lacquer. They should be designed to protect the health of the painter
and to reduce the hazards of fire and explosion. The booths must conform
to state codes intended to control occupational disease exposures and
to local codes pertaining to fire hazards. 9. Miscellaneous Precautions A. Equipment that is potentially contaminated (infectious, toxic, or radioactive) should be certified as safe by the appropriate laboratory, or department chief before it is repaired. 1. The certification should be in writing on a tag attached to the
equipment. This precaution extends to fixed building equipment, such
as plenums and vacuum pumps. B. When batteries are being charged, open flames or other possible
ignition sources should be kept away from them. Hydrogen given off during
the charging operation is highly flammable and may flash or explode.
C. Power-actuated tools should be operated, repaired, serviced and
handled only by personnel who have been certified by the department
supervisor. D. Valves and switches always should be shut off when work is done on steam and hot water pipelines or electrical switches and systems. Warning tags should be put on valves as well as switches to keep other employees from operating them. E. Hot water thermostats should be regulated so that the temperature
does not exceed 110o F at taps. F. Periodic checks should be made to determine that all pneumatic
door closers are in proper working condition and that no fire doors
are blocked open. G. Requests from any personnel to repair unsafe conditions will receive
top priority. H. A preventive maintenance chart and periodic check system will prevent
many accidents. Boiler Room Safety I. Policy A. The greatest single safety need in the boiler room is a qualified
person in charge, with competent helpers on the off-shifts. B. Boilers can be operated efficiently and safely for many years--but
only if the accepted rules of safety are followed and only if the boiler
and piping system is kept in first-class operating condition through
regularly scheduled operational inspections, proper maintenance and
repair. II. Safety Standards and Procedures A. There should be ample room for proper maintenance. B. Lighting should be ample for reading of the water column, pressure
gauges, valves, and so forth. C. Two or more exits should be provided, one at either end of the
boiler. Exit doors should open outward. D. Some State codes require the installation of stairs, ladders, and
runways around boilers that extend 10 feet above floor level. Such access
is desirable, whether required or not. Waling surfaces should be of
metal and be free of grease. E. Stacks of bricks, concrete, or steel, should be equipped with grounded
lightning arresters. F. Boiler safety valves must be set in accordance with the code specifications
of the American Society of Mechanical Engineers. Only a qualified boiler
inspector or a person specially trained should change the setting of
a safety valve. Valves should be hand-tested at least once a day. G. Steam safety valves of hot water-heating boilers should be set
at 15 pounds above the water working pressure of boilers in which such
pressure is not greater than 50 p.s.i. H. Glass on water gauges will have guards and will be kept clean.
I. Oil or grease introduced into a boiler during repair will be removed.
A thick film of oil on the shell or tubes of a boiler insulates the
metal from the water and can cause the metal to fail. An extremely important
responsibility is to locate and stop any oil entering the boiler from
sources other than repair work. Personnel may have to boil out the contaminated
auxiliary equipment to clean it of oil deposits. J. Blowing down of boilers in service should be done at frequent and
regular intervals to remove dire, sludge, and precipitated chemical
solids and should be carefully regulated, especially in large boilers.
III. Inspection and Maintenance Schedules A. The Plant Utility Engineer II will require a well kept schedule of periodic inspection and testing, together with appropriate operating criteria and a system for recording results based on these standards:
1. Boilers - Every steam boiler should be inspected annually in accordance
with applicable section of the ASME Boiler Construction Codes and possibly
more stringent local codes. The inspections should include any steam
boiler used for hot water supply if (1) its pressure exceeds 15 p.s.i.
or (2) its pressure is below 15 p.s.i. but its gravity return is unassisted.
B. Hot Water Tanks and Heaters - Temperature and pressure-relief
devices on hot water tanks and heaters should be inspected monthly.
C. Steam-heated Equipment - Urns, kettles, vegetable steamers,
and autoclaves will be inspected as appropriate for operation of thermostats,
steam traps, safety valves, control or pressure reducing valves, and
vacuum breakers. D. Lightning Protection - Lightning protection equipment should
be inspected annually for condition of air terminals, conductors, bonding
grounding connections and system resistance to ground, in accordance
with NFPA Standard No. 78, "Lightning Protection Code". E. Elevators - elevators will be inspected according to ANSI Standard A17.1-1965, "Safety Code for Elevators, Dumbwaiters and Moving Walks" and A17.2-1960, "Practice for the Inspection of Elevator" (Inspectors' Manual), including supplements. 1. The inspections will be conducted by an authorized inspector at
intervals not exceeding 3 months. F. Autoclaves - Autoclaves will be inspected as appropriate
to ascertain any faults, such as inaccurate recording by pressure and
temperature gauges. A sterility indicator should be used as a cross-check.
Safety valves should be blown off at least monthly to ascertain that
they are in working order. CHEMICAL SPILL 1 Policy A. The Engineering Department uses many different chemical substances
during the daily course of business. B. Precautions should be taken to avoid spills of such substances.
In the event a spill occurs, the main focus of the department should
be to provide a safe and efficient clean up of the involved area to
avoid injury to staff and any patients or visitors who may be in the
area. C. Check MSDS for spill procedure and any safety precautions initiate same.(9) 1. MSDS will be posted near sites where any chemicals are stored tused.
D. Notify the Safety and Security Department by calling ext. 5555.
2 Procedures A. Staff responding to the spill will where the following for personal protection: 1. goggles, 2. gloves, 3. rubber boots, 4. etc. B. Contain the spill by using absorbent material such as spill pillows,
sand, etc. C. Move any material or equipment in danger of being contaminated if possible. 1. If spill is caused by a leak in a chemical containment drum, a. isolate the spill using one of the following methods, (1) relocate the product to another drum, (2) rotate the drum, (3) place a drip pan under the leak until permanent containment is
accomplished. D. Immediately notify the following people: 1. your supervisor, 2. Plant Utility Engineer II, 3. Plant Utility Engineer III, 4. Plant Superintendent, 5. Chief Safety Officer, 6. Business Officer E. If spill contaminates sewer or ground water notify DEC at 718-482-4933 Department of Environmental Conservation Hunters Point Plaza, 2nd Floor 47-40 21st Street Long Island City, New York 11101 F. Notify the contractor for engineering chemicals: Nutmeg Diversey 125 Market Street, PO Box 309 New Haven, CT 06513-0309 Phone: 203-777-7691 Dick Cohan: 203-453-6766 Bob Murphy: 908-364-6864 G. Record the event and the actions taken in chronological order in the Engineering Log. 1. This record will be used to evaluate the reasons for the spill
and critique the actions taken. H. The Plant Superintendent will notify the Safety Committee of all
events related to chemical spills in the Engineering Department.
OIL SPILL 1. Policy A. The Psychiatric Institute uses #2 (diesel fuel) and #6 oil to heat the building and operate the emergency generator. Fuel deliveries are made as needed, four (4) times a week on average. 1. There is always a two (2) day supply of fuel on hand in each tank.
Tanks levels are checked on a daily basis. 2. Fuel deliveries are made to the outside of the building, and pumped
from the tanks to the boiler room. B. In the event an emergency situation arises due to a fuel spill, the main focus of the Engineering Department should be to provide a safe and efficient clean up of the involved area to avoid injury to staff and any patients or visitors who may be in the area. 1. The fuel used is flammable and gives off combustible fumes. As such, special safety measures are needed around the boilers, the emergency generators, and the fuel holding tanks. (a) Open flames and smoking are prohibited! 2. Procedures A. Engineering staff will immediately evacuate any persons in the
area. B. Evacuate all Engineering Department staff if there is a threat
of fire or explosion. C. Extinguish and isolate all possible ignition sources ie. open fire,
electrical equipment, etc. D. Report the leak or spill to the following people: 1. Plant Utility Engineer II 5687 2. Plant Engineer III 5778 3. Plant Superintendent 5740 *Note: The Plant Superintendent will report spills
of fifty (50) gallons or more to: 4. Business Officer 5804 5. Director for Administration 5401 6. Safety and Security Department 5210 or 5555 E. Report the leak or spill to the Safety and Security Department
at ext. 5555, or ext. 5210. F. Contact the Department of Environmental Control (DEC) 718-482-4933 Gary Peterson or Chris Warner. Inform them of the situation and request procedures for proceeding with containment, and clean up. 1. After hours call 1-800-457-7362. G. Oil Spills/Fuel Tank Emergencies DEC offices must be notified within two hours of a spill, leak, discharge
of petroleum. The results of any inventory record, test or inspection
showing a leak must be reported to DEC within two hours of discovery.
Bureau of Capital Operations staff will contact Mr. Marty DePoalo,
OGS Program Management at (518) 473-5223 and request action for immediate
environmental clean-up. OGS will ensure a contractor on-site once the
encumbrance document (AC-340) is received from FDC Fiscal Office at
OMH's direction. The following listing should be available for your sue during oil spill/fuel
tank emergencies: Department of Environmental Conservation *Petroleum Bulk Storage Program delegated to County Health Department. Spill Hotline: 1-800-457-7362 (2/4/98) Central Office: 50 Wolf Road Albany, New York 12233-3520 518-457-4351 Region 2: Bronx, Kings, New York, Queens, Richmond
Hunters Point Plaza 2nd Floor 47-40 21st Street Long Island City, New York 11101 (718) 482-4933 H. Stop the leak or contain the spill. 1. Do not wash the spilled product into the sewer system, because
sewers can ignite. 2. Use an absorbent material to stop spreading. 3. Remove as much product from leaking tank or piping as necessary
to minimize further contamination of environment. I. Begin clean up. 1. Consult with DEC officials and the DEC manual on Petroleum Bulk
Storage located in the Plant Superintendent's Office on the best procedures
for cleaning the spill and how to dispose of product properly. 2. Determine the extent of contamination, prepare a clean up plan, and clean up the site. a. Staff responding to the spill will where the following for personal protection: (1) goggles, (2) gloves, (3) rubber boots, (4) etc. J. Record the event and the actions taken in chronological order in the Engineering Log. 1 This record will be used to evaluate the reasons for the spill and
critique the actions taken. K. The Plant Superintendent will notify the Safety Committee of all
events related to chemical spills in the Engineering Department. Building 1 - Empire Oil Company 718-627-5100 Building 5 - Almar Fuel Oil 718-438-6676 One of the following people at the Bureau of Capital Operation staff
should be contacted: Region Name Office Residence Statewide Scott Bard (518) 473-5823 (518) 482-1204 Nickie Barone (518) 473-5812 (518) 459-4107 Please do not hesitate to contact any Bureau of Capital Operations staff if the Project Manager is your region cannot be notified. Ground Department Safety I. Policy A. The maintenance of the hospital grounds is important in providing
an attractive and safe environment for patients and employee. The following
is a list of hazards that may be encountered in the performance of duties.
II. Lifting Procedures A. The following basic steps should be observed in any lifting procedure: 1. Use your thigh or leg muscles. 2. Keep your back straight. 3. Divide the weight between two hands. 4. Take a firm natural footing. 5. Get as close to the object as possible. 6. Squat or bend knees then straighten. 7. Keep object close to your body. III. Snow Thrower Safety Procedures A. Read all operating instructions carefully. B. Be sure you know how to stop engine or throw unit out of gear quickly.
C. Never leave running equipment unattended. D. Never refill fuel tank with engine running. Avoid fuel spills.
E. Never remove foreign objects or snow from equipment while engine
is running. F. Never put a hand or foot near any moving part. Never place hand
inside discharge chute or even near its outside edge with engine running.
G. Never make any mechanical adjustments, or do any kind of work,
on equipment while it is running. H. Never run engine indoors. I. Don't operate machine on sloping ground where you risk a slip or
fall. IV. General Safety Procedures A. Commonly used garden tools, such as rakes, hose, scythes, sickles,
shovels, etc., should not be left on the ground where they might be
stepped on or stumbled over. B. A rake or hoe should not be left in such a position that if stepped
on the handle will strike a blow. C. Hang garden tools securely in a safe place. D. Replace or repair wooden handles of garden tools when they become
rough or splintered. E. Return tools to their storage racks after use. F. Get help for heavy lifting. G. Keep ladders in good shape. Replace loose rungs, worn ladder shoes,
frayed ropes on extension ladders. Do not use aluminum ladders around
electrical wiring. H. Repair broken walks and driveways. I. Keep snow off walks and steps and spread salt or sand on icy patches.
J. Keep paint thinner and solvents in metal cans. K. Keep power tools disconnected or switches locked when not in use.
L. Have workshop well-ventilated and work areas well-lighted. M. Use safety glasses when drilling, sanding or doing eye-threatening
work. Hard hats should always be worn. N. Keep power tool guards in place. O. Make sure extension cords are right capacity and in good condition.
P. Avoid carrying vision-blocking loads so that you can see where
you are going. Q. Know where main electric switches are located and how to turn them
off. R. Store combustible and flammable liquids in approved containers.
S. Have emergency phone numbers available and posted by telephone.
T. Keep insecticides, disinfectants, and other harmful products in
original containers properly labeled and stored away from food or unauthorized
users. U. Cut away from self when using a knife. V. Avoid wearing loose, flimsy garments around sources of flame. W. Know the location and use of fire fighting equipment. X. Practice safety awareness at all times, realizing that the safe
way is the best way. Training for the Engineering Department
I. Introduction A. The Plant Superintendent and the Supervisory staff are responsible for the development, implementation and execution of in-service training for all facility personnel in engineering polices, procedures and programs. The engineering in-service training program shall include, but no be following: 1. Policy and Procedures a. New York Psychiatric Institute general policies b. Engineering Department policies 2. Safety Training a. Shop Safety, Tools and Equipment b. Electricity c. First Aid d. Electrical and Mechanical Equipment e. Right to Know f. Codes and Regulations 3. Systems and Equipment a. Existing in-service training of all equipment and systems. b. New (Upon completion of Capital Projects) c. In-service training of all new equipment and systems. 4. Personal Development a. Insurance Education ( Health, Life ) b. Retirement Education ( Financial Planning ) c. Employee Assistance Program d. Educational Opportunities (Career Development) e. Stress Management II. Training Outside of the Facility A. The Engineering Supervisors all work along with the Joint Apprenticeship
Committee (JAC) staff from Albany to develop, implement, and schedule
staff of the Engineering Department to participate in the JAC training
programs. The programs developed by JAC are combined classroom and "hands
on" training programs in areas of: Plumbing, Carpentry, Electricity
etc. B. All in-service training and education programs are documented by
Engineering Supervisors. Asbestos I. Introduction A. Building No.# 1 was built in 1929 and has asbestos. The Asbestos
is located in mechanical areas, the boiler room and insulation for pipes.
B. Building No.#4 was built in 1978 and does not have any asbestos.
All insulation is of fiber glass material. C. Since 1989, New York Psychiatric Institute has an Asbestos Abatement Response Team. 1. In the event that the Response Team cannot correct the problem,
a qualified, licensed asbestos contractor will be hired. The contract
will be under the jurisdiction of all City, State codes, OSHA and Department
of labor, code 56. D. In the event of an emergency, involving asbestos, the Plant Superintendent
will be notified immediately. An 0GS Emergency Construction and Repair
contract will be declared by the Plant Superintendent. II. Respiratory Program at Psychiatric Institute A. In accordance with Section XIII of OSHA, it is required for all employees exposed to airborne asbestos at or above the action level r.1 f/cc to undergo medical surveillance at no cost to the employee. Medical exams will be given at least annually, or whenever: 1. an employee works in areas where negative pressure respirators
are used, 2. an employee is assigned to an area at or above the action level
for 30 or more days per year B. The medical exam will include: 1. medical history, 2. history of exposure, 3. examination of the chest, 4. a PA chest x-ray, spirometry (breathing test) and smoke cessation
counselling. The frequency of examination will vary and additional items
may include sputum cytology additional x-ray views of the chest, 5. dousing capacity, and stool samples for detection of blood. C. All staff employees, including all plant operations, maintenance
and engineering and trades positions are subject to be included for
medical surveillance only when directly applicable to occupational/job
related asbestos projects. Introduction I. Policy A. All contractors who have been awarded contracts from the Office of General Service or Psychiatric Institute must abide by the following procedures: 1. Facility Access: Contractors must report to the
Engineering Department upon entry to the building. 2. ID Cards: All contractors and employees are required
to obtain ID cards from the Security Department. ID badges will be worn
at all times while on facility property. 3. Keys: All necessary keys will be made available by the Maintenance Department. a. Keys will be signed for by the contractor representative and returned
upon completion of the contract. b. If keys are not returned final contract payments will not be issued.
4. Daily Check Ins: All contractors are required
to inform the Maintenance Department of all areas to be worked in and
the identity of staff present each day for the duration of the contract.
5. Construction Facilities and Temporary Controls: a. Provide construction facilities and temporary controls necessary
for the work. b. Temporary Light and Power (1) Electric energy will be made available without charge at source
or sources directed, for lighting and for power tools. Power supply
for motors rates in excess of 1/2 H.P. will be made available within
the limits of the existing circuitry and usage. (2) Provide temporary lighting as required to maintain a minimum of
10 foot candles in the work areas. (3) Provide ground-fault protection for personnel such as portable
plug- in type ground-fault circuit-interrupters) on single phase 15
and 20 ampere receptacle outlets which are in use. (4) Receptacle outlets and portable cord connectors shall have standard
NEMA Configuration. 6. Construction Facilities and Temporary Controls: a. Provide temporary wiring and equipment, conforming with the National
Electrical Code. 7. Temporary Water: a. Water will be made available for the Work without charge at source
or sources directed within the limits of the existing supply and usage.
b. Prevent waste of water. 8. Temporary Toilets: a. Existing toilet rooms to be used by the workers will be designated
by the Plant Superintendent. Maintain assigned toilet rooms in a sanitary
condition. 9. Interruptions of Service: a. No interruption of utility services or branch services within the
building will be permitted except for the time required to make new
connections. Arrange with the Plant Superintendent for the time and
duration of such interruptions. Provide temporary services required
to maintain building services at all times other than during scheduled
interruptions. 10. Protection of Existing Property: a. Protect existing construction and finishes during performance of
the work. b. Maintain the building in a watertight condition during performance
of the Work. 11. Barriers: a. Guard Rails: Erect-and maintain guard rails or other suitable barriers
necessary for the Work. 12. Security: a. Work Hours: The Work shall be performed between 7:30 a.m. and 4:00
pm. Monday through Friday except as otherwise approved in writing by
the Plant Superintendent. II. Construction Facilities and Temporary Controls A. Fire Prevention - See Interim Safety Measures 1. Take all precautions necessary to prevent fires. 2. Fuel for cutting and heating torches shall be gas only, and shall
be contained in Underwriter's Laboratory approved containers. 3. Furnish and maintain a 20 pound capacity fire extinguisher in the
immediate vicinity where welding tools or torches of any type are in
use. The fire extinguisher shall be a type appropriate for the fire
hazards of the Work area. 4. Flammable liquids other than those specified shall not be used
within a building without the written approval of the Plant Superintendent.
5. Tarpaulins shall be flameproof and shall be securely anchored when
attached to scaffolding or when used to enclose any portion of a building.
III. Pollution Control A. Properly dispose of all waste materials. B. Access Routes and Parking Areas 1. Routes of ingress and egress on the grounds and within the building
to the location of the Work shall be as directed by the Director's Representative.
2. Parking areas shall be where designated by the Director's Representative.
3. Store materials and perform the Work so that pedestrian and vehicular
traffic is not obstructed. 4. Keep designated access routes and parking areas clear of dirt and
debris resulting from the Work. C. Rubbish Removal 1. Clean up the rubbish (refuse, debris, and removed materials and
equipment) resulting from the Work at the end of each day and leave
work areas broom clean. Closely pile rubbish where directed. 2. Remove piled rubbish from State property at least once a week or
more often if the rubbish presents a hazard. Burning of rubbish will
not be permitted. D. Relocation and Removals 1. Should a change in location of any temporary facilities be necessary
in order to progress the Work properly, remove and relocate such items
as directed. 2. Remove the temporary facilities when they are no longer required.
Restore permanent facilities used for or connected to temporary facilities
to their original condition or better. Interim Safety Measures I. Policy A. Interim Safety Measures are a series of operational actions taken
to temporarily reduce the hazard posed by existing life safety deficiencies
during, and until the completion of a building program. II. Minimum Interim Safety Measures - No Smoking in the facility A. Contractors will ensure that appropriate exiting is maintained. 1. Where exits are blocked, alternate exiting will be provided and
staff will be provided with appropriate training. 2. Where other structural features of fire safety are compromised,
staff will be provided with appropriate training for awareness and alternatives.
B. Contractors will ensure that the function of all fire warning and safety systems are not impaired during the period of construction. 1. If necessary, the Contractor will install alternate fire warning
systems which will be tested a minimum of one time each month. 2. Contractors will conduct fire drills at a minimum of two per shift
per quarter. 3. Contractors will provide additional fire fighting equipment and
training of personnel as appropriate. C. Contractors will develop and enforce storage practices that reduce
and maintain the combustible load at a low level. D. Contractors, when using temporary construction partitions, must
use a non-combustible, smoke tight barrier with smooth clean surfaces.
E. Contractors must follow Psychiatric Institute housekeeping policies
and procedures as detailed by the Housekeeping Manual for the duration
of the construction. F. Contractors will provide safety in-service training to their staff.
G. Contractors will provide hazard surveillance and documentation of problem resolution. 1. Hazard surveillance will include programs to manage problems which occur as a result of construction such as: a. combustible storage, b. field offices, c. excavation and emergency accessibility. Rules and Regulations for Contractors I. Policy A. At all times during the performance of work, the contractor will
site a competent supervisor who will be directly or the work performed
and for the behavior of that supervisor and his staff will be familiar
with rules and regulations. B. The NYS Psychiatric Institute is a Research and Treatment deals with mental illness. Our patients are our primary concern and must be protected.(10) 1. It is a violation of law to reveal the identity of any person who
is being treated as a patient of this facility. 2. No cameras will be used on the premises without approval of the
Deputy Director. 3. Mistreatment, physical, verbal or psychological will not be tolerated.
All contractors are subject to the Psychiatric Institute Ethics Commission
rulings on cases of patient mistreatment or abuse by a contractor. C. Contractor's will limit their interaction with patients, and Institute staff not involved with their work. 1. Workmen are not to initiate conversations with patients. 2. Any form of sexual relations with psychiatric patients will be
subject to potential criminal prosecution. 3. No one is to deliver mail or packages to or for any patient. 4. Contractor's foremen will promptly report to the Plant Superintendent
any instance where patients or staff are interfering with their work.
D. Safety of all persons is of major importance: 1. No alcoholic beverages, or weapons may premises. 2. No smoking is allowed within the facility. a. Do not offer or give matches, lighters or lighted cigarettes to
patients at anytime. 3. All tools and potentially hazardous materials must be under workman's
control at all times. No such materials will be left unattended or unsecured
in patient areas at any time. 4. Doorways leading from patient wards to stairwells and adjacent
areas must be locked at all times after entering or exiting. 5. Windows in patient areas must not be left unsecured. 6. Work which may be expected to create excessive noise, vibration,
irritant, or which may create a hazardous condition such as fire, fumes,
etc must be specifically cleared with the Superintendent within a reasonable
time BEFORE the work is started so that patients or staff effected can
be notified and steps taken to minimize the problem. 7. Work requiring the use of gas or electric torches will be done
under the watch of a person equipped with an appropriate fire extinguisher
only after it is cleared by the Safety Department. 8. Exterior construction areas will be protected by temporary fencing
to prevent unauthorized persons from coming in contact with excavations
or equipment. 9. All scaffolding used within or adjacent to the premises will be
make secure with approved wire mesh to prevent trespass. 10. Appropriate signs will be provided by the Contractor and employed
at all times when warning of a hazard is needed. 11. Work performed by contractors should be done in a manner so as to minimally disrupt the functioning of the facility: a. Interruptions of building utilities of any type and to any degree
or duration must be cleared with the Plant Superintendent within a reasonable
time BEFORE shutdown and carried out under the a supervision of Institute
personnel so that alternative arrangements can be made for the effected
areas. b. Contractor will take reasonable precautions to protect the property
of the Institute. c. Perimeter areas of the building effected by the work will be kept
in a water-tight condition for the life of the project. d. All existing construction and adjacent finishes (including elevators
walls an floors) will be protected during performance of work with proper
drop cloths, plywood, steel plate, etc. as required to prevent damage.
e. All exterior plantings will be protected as appropriate to the
site. E. General logistical issues: 1. Contractors will not use Institute containers, trash compactor
or dumpsters to dispose of their debris. 2. Interior work sites will be cleared of debris on a daily basis;
exterior sites within fences cleared regularly to avoid dangerous and
unsightly conditions. Such debris will be removed from the premises
at the contractor's expense. 3. No tools or equipment will be borrowed from the Institute. 4. Storage areas for contractor's materials will be provided only
as space permits. Such areas will be designated by the Plant Superintendent
and may by withdrawn should facility needs require. Such spaces will
be secured by the contractor with his own lock and a copy of the key
provided to the Chief Safety Officer to permit access in case of fire
or other emergency. 5. Keys to Institute spaces will be provided to contractors only for
specific areas related to the work and only with the approval of the
Chief Safety Officer. A deposit of $25.00 will be required for each
key provided. Deposits will be refunded upon return of the key. No interest
will be paid for the time money is on deposit. 6. No on-grounds "commuter" parking is available to contractors or
their employees. 7. Deliveries of materials and equipment must be coordinated with
the Plant Superintendent and Chief Safety Officer. 8. Institute loading dock will be made deliveries as our needs permit.
9. Institute staff will not receive, or take responsibility for any
items delivered to this site for the contractor. 10. Toilet facilities, if available for the contractor's personnel,
will be designated by the plant Superintendent at the initial job meeting.
11. As it is essential that good communications be maintained between
contractors and the Institute's Engineering and Safety departments,
a contractor's representative must report to the Engineering Office
on P.I.s first floor and sign the Contractor's Log at the start of each
workday. 12. Emergency phone numbers for all contractors will be given to the
Plant Superintendent and kept on file. 13. Contractors will provide construction progress schedules for approval
by FDC. OGS and the Institute Plant superintendent before starting any
work. This schedule will be updated as required. 14. All scaffolding used within or adjacent to the premises will be
made secure with approved wire mesh to prevent trespass. 15. Appropriate signs will be provided by the Contractor and employed
at all times when warning of a hazard is needed. 16. Work performed by contractors should be done in a manner so as to minimally disrupt the functioning of the facility: a. Interruptions of building utilities of any type and to any degree
or duration must be cleared with the Plant Superintendent within a reasonable
time BEFORE shutdown and carried out under the supervision of Institute
personnel so that alternative arrangements can be made for the effected
areas. 17. Contractor will take reasonable precautions to protect the property of the Institute: a. Perimeter areas of the buildings effected by the work will be kept
in a water-tight condition for the life of the project. b. All existing construction and adjacent finishes (including elevator
walls and floors) will be protected during performance of work with
proper drop cloths, plywood, steel plate, etc. as required to prevent
damage. c. All exterior plantings will be protected as appropriate to the
site. SECTION IX - EQUIPMENT MANAGEMENT SECTION X - UTILITIES MANAGEMENT PROGRAM
Utilities Management Program Table of Contents Utilities Management Program = Overview Specific Utilities / Systems in Program Intent of the Utilities Management Program Energy Management Program = Energy Conservation Utilities Interruption Preventive Maintenance Training Emergency Call Roster Power Plant Fuel for Power Plant Oil Spill Heating Schedule Inventory of Equipment Power Plant Emergency Plan Loss of Service Procedures Boiler Start-Up Procedures Natural Gas Emergencies Electrical Distribution System Power Failure Emergency Emergency Power = Emergency Generators Fuel for Generators Elevators Elevator Failure Domestic Water System Emergency Water Plan Emergency Flood Plan Inspection of the Sprinkler System Program Overview 1. Policy A. It is the policy of the New York State Psychiatric Institute Engineering Department to maintain a Utilities Management Program designee to provide the following with regard to the utilities systems: 1. assure operational reliability, 2. assess special risks, 3. respond to failures of utilities systems that support the inpatient, outpatient , and critical support areas. 4. provide new employee, and annual Employee Orientation for Utilities
Users/Energy Management, training. B. The areas covered under the Utilities Management Program are: 1. Main Building (Building 1), 2. Kolb Annex (Building 4). 3. New Building (Building 5) = Spring 1998
C. The utilities systems included in the Utilities Management Program are: 1. HVAC: heating, ventilation & air conditioning 2. Steam system: boilers 3. Electrical system & emergency power, 4. Vertical transportation; Elevators 5. Fire protection system; Fire alarm, Sprinkler system, 6. Plumbing, and water systems. F. A current accurate inventory will be kept of all equipment for
utilities systems included in the Program. The inventory will be updated
on an annual basis. This inventory will be kept separate and distinct
from other inventories. 2 Specific Utilities to be Included A. Power Plant and Heating System 1. boilers and steam system, 2. boiler inspections, 3. boiler operations and safety, 4. steam distribution systems 5. fuel oil system, 6. water feed system 7. pneumatic equipment and controls
B. Electrical System 1. switch gear - main panel, 2. distribution system, 3. grounding 4. battery back-up devices (ie. exit signs, emergency lighting) Emergency Power Emergency Generators 1. automatic transfer switch, 2. distribution system, 3. fuel oil system: tanks & pumps
C. Vertical Transportation; Elevators 1. Maintenance contract - Knudson Elevator 2. Annual inspection D. Fire Protection Systems 1. Fire Alarm System: maintenance contract - Edwards Company 2. Sprinkler System: maintained by NYPI Safety & Engineering dept.
E. Plumbing and Water Systems 1. Domestic water system a. building supplies (1) 168th Street (2) Riverside Drive b. water storage tanks c. water pumps d. water distribution system e. sprinkler system hot water system f. water heaters g. steam side & water side h. hot water distribution sewer system F. Air Conditioning No central systems in Building 1 Window units DX A/C units (20) G. Natural Gas 1. Fuel sources for emergency generator #2 2. Fuel for cooking in kitchen 3 Intent of the Utilities Management Program
A. The Utilities Management Program is designed to assure that critical
utilities systems are properly operated and maintained. Implementation
of this program fosters a safe environment of care and minimizes critical
utility failures. B. Through this program, staff are able to identify and document utility
problems, failures, and user errors that are or may be a threat to the
facility. Any utility problems and failures of utility systems are reported
to the Plant Superintendent. The Plant Superintendent will report utility
problems to the Safety Committee. C. In order to assure reliability, control risks, reduce failures, and train users and operators of the systems, utility system operational plans will be written and kept in the Engineering Office. A Preventative Maintenance system is operated and maintained for the critical equipment of the Utility Management program. Repairs and replacement of equipment in this utility program are completed as needed.
D. A current and complete set of documents that indicate the distribution of and controls for partial or complete shutdown of each utility system will be maintained in the Utility Management Program Manual which can be found in the following locations: 1. Plant Superintendent's office 2. Plant Utility Engineer III's office, 3. Plant Utility Engineer II's office, 4. Boiler Room
E. Engineering staff will be trained in the following areas of the Utility Management program: 1. Policy and procedures of the Engineering Department and NYSPI 2. Operation procedures of the equipment & systems in this program, including emergency procedures in the event of a utility failure. Staff will demonstrate their knowledge in these procedures by "floor plating" before operating equipment.
F. The Plant Superintendent will do an annual evaluation of the Utility
Management Program. As result of this evaluation, improvements to the
overall Utility Management program will be made. The annual evaluation
will be submitted to the Safety Committee. Floor-Plating - A demonstration of how to operate equipment
and systems, including trouble shooting, emergency preparedness and
what if's.
1. Sewage System: Average Flow: The City of New York 90,000 gallons per day 2 Laundry Laundry Location: The dirty laundry room is located on the first floor in the main building. Laundry is transported from PI to outside contractor. Unitex Textile Rental Services. 3 Air Conditioning Capacity: Type: Bldng #4, Two 575 Tons, 11th Floor of the Annex Steam Absorption 4 Fuel and Utility Costs Projected for Fiscal Year 91/92 Fuel Electric Gas Water Sewage Total 298,483 830,440 4,730 47,161 74,985 1,255,799 Energy Management Program = Energy Conservation
The Office of Mental Health, Capital Operations, implemented a statewide
energy management program during fiscal year 1989-90. New York Psychiatric
Institute has been involved in this program since its inception. The
goal is for all state agencies to reduce energy consumption by twenty
percent by the year 2000. An outside consultant, Facilities Resource Management Company (FRM),
was hired to supervise and administer the program statewide. During
the past seven years many energy conservation projects have been implemented
at NYSPI. One of the key elements of the energy management program is the collection of energy consumption data on a daily basis. The data is analysed monthly to provide benchmarks for comparison both internally and against other state facilities. This benchmarking has given us the information to diagnose utility problems, and to implement the strategies that are found to conserve the most energy.
Another part of the program is to replace aging/ inefficient equipment
with state-of-the-art equipment to optimize energy usage. We have, for
example, replaced light fixtures which resulted not only in energy conservation
but also in a better-lit facility, enhancing the environment of care.
An important future component of this program will be to implement
a purchasing strategy to maximize the savings possible from the newly
deregulated energy market. (For further details on this program. Please see "OHM-Energy Management
Program Manual".) Utilities Interruption 1 Policy A. Periodically the Engineering Department will shut down the utility
systems to test load capacity, emergency problems, and work on the systems
to provide better service to the Psychiatric Institute. 2 Procedures A. Utility interruptions will only be scheduled with the prior approval
of the administration. B. The Plant Superintendent or designee will notify the Deputy Director
for Administration of the need to interrupt heat, electric, water, sewage,
air conditioning or automatic fire protection services to the building
as far in advance of the proposed shut off as possible. C. After the Deputy Director for Administration approves the shut off, the Plant Superintendent or designee will notify the Department Heads in the areas where the shut off will effect. 1. Based on the availability of staff and time, the Engineering Department
will post sign throughout the building to alert all employees of the
service interruption. D. If circumstances dictate, the Engineering Department may conduct an unscheduled emergency interruption of utility services. 1. The Plant Superintendent or designee will contact the Deputy Director for Administration, the Chairperson of the Safety Committee, the Chief Safety Officer, and the Switchboard Operator. a. The Switchboard Operator will make announcements over the public
address system to alert staff of the emergency situation. b. The Engineering Department will post signs throughout the area
of the shutdown. 2. If the emergency situation occurs during off hours, the Watch Engineer will contact the Plant Utility Engineer III, the Plant Superintendent, the Nurse on Call, and the Safety Officer on desk duty. a. The Plant Superintendent will decide the need to notify other facility
administrators. b. The Safety Officer on desk duty, will make an announcement over
the public address system to alert staff of the emergency situation.
Preventive Maintenance 1 Policy A. Preventive Maintenance (PM) is a planned schedule for accomplishing
recurring, required maintenance operations. B. The Psychiatric Institute Preventive Maintenance Program focuses
on the equipment and systems which require periodic service to ensure
proper functioning. C. The Preventive Maintenance Program also encompasses element of
the physical plant requiring preservation against deterioration. 2 Procedures - Power Plant A. The Plant Utility Engineer III is responsible for the administration of the Preventive Maintenance Program in the Power Plant which includes the following duties: 1. evaluate and schedule maintenance operations in the Power Plant,
2. maintain a physical plant inventory of the systems which need to
be included in the Preventive Maintenance Program, 3. periodically discuss the systems included in the Preventive Maintenance
Program with the Engineering Staff, and update the program as needed.
B. Inventory 1. Power Plant: including steam distribution system, boilers, and
auxiliary equipment 2. emergency generator, transfer switch, and associated equipment,
3. vertical transportation including all passenger and freight elevators
4. HVAC: including central plant equipment requiring periodic service,
inspection, lubrication, and/or adjustment. 3 Procedures - Work Control A. The Maintenance Supervisor I is responsible for the administration of the Preventive Maintenance Program for the Work Control Center which includes the following duties: 1. evaluate and schedule maintenance operations for the Work Control
Center, 2. maintain a physical plant inventory of the systems which need to
be included in the Preventive Maintenance Program, 3. periodically discuss the systems included in the Preventive Maintenance
Program with the Engineering Staff, and update the program as needed.
B. Inventory 1. Electrical Distribution System: including switch gear, transformers,
distribution panels, and receptacles. 2. Plumbing Systems: including all appurtenant fixtures. 3. Vertical Transport: including all passenger and freight elevators.
4. HVAC: including central plant equipment requiring periodic service,
inspection, lubrication, and/or adjustment. 4 Analysis and Evaluation A. The items gathered during inventory are carefully analyzed and evaluated by the Preventive Maintenance Supervisors (Plant Utility Engineer III and the Maintenance Supervisor I) taking into consideration the following: 1. age, replacement cost, and nature of the equipment, 2. consequences of downtime, 3. manufacturer's recommendations and/or accepted practice, 4. duty cycle, 5 Scheduling and Data File A. The Preventive Maintenance file system contains inventory and historical
data of the various elements of the physical plant requiring Preventive
Maintenance. This system is used to schedule, record and initiate the
Preventive Maintenance action required for each element. B. Frequency of inspection, lubrication, etc. is established for each item. Manufacturer's recommendations, contract recommendations and/or common practice are used. 1. The scheduling of Preventive Maintenance operations is coordinated
with the yearly maintenance schedule and climate conditions. C. Card File Procedures include the following: 1. A copy of service card is issued for action on the dates established.
2. The Preventive Maintenance operation indicated on the card is copied
on the Work Order and when the work is completed, the Work Order is
initialed by the person completing the job and the Maintenance Supervisor,
and returned. 3. Should major repairs beyond the scope of Preventive Maintenance
be required, the Preventive Maintenance Supervisor initiates an order
for such repairs, indicating the Preventive Maintenance Number of the
equipment or element. 4. The Preventive Maintenance Supervisor maintains the master card
file. The service card is matched with the master card when returned.
5. Data on major repairs are entered on the master card when completed
and the work order is filed. Operation of the Preventive Maintenance Program A. The Preventive Maintenance Program is divided into two parts; Building
Maintenance and Utility Building Maintenance PM Program: Located in the work control
center under the supervision of the Maintenance Supervisor I, the work
control center clerk maintains the operations of this PM system. This
PM system includes the systems and equipment out in the building - on
the floors: secondary distribution =
The Building Maintenance PM System is currently using the VISI - Record
PM work order system. The Plan for the new building is to use a computer
base PM system by DATASTREAM - MP II. This computer PM system is currently
being used in the boiler room for the utility management PM system.
Utility Management PM : Located in the boiler room under the
supervision of the Plant Utility Engineer II, the Plant Utility Engineer
I (PM Engineer) maintains the operations of this PM system. This PM
system included the primary distribution of utility systems; electrical,
water, steam, sewage, and the equipment of the boiler plant and other
mechanical areas.
As pervious mentioned, this PM system is operated by a computer system.
DATASTREAM - MP II. Also included in the Utility Management PM is contract management and
supervision of maintenance contracts for:
See Utility Management Program, Chapter 10 in this manual for more
details.
Training 1 Policy A. The Plant Superintendent and the supervisory staff of the Engineering
Department are responsible for developing training programs. On-the-job
training is the responsibility of the Supervisors, and is designed to
advance the skills and abilities of the department personnel. Whenever
practical, employees will be scheduled to attend training seminars.
B. It is the responsibility of the Plant Superintendent or designee
to implement the training policy. 2 Procedures A. Training will be made available in the following areas: 1. New Equipment Training will be made available upon receipt
of new equipment either by journey-level staff or from an outside vendor
for all new equipment purchased for us in performing necessary repairs
to buildings or systems, 2. Job Related Training will be made available upon employment
and periodically there after to advance the skills of the staff in their
area of the Engineering Department. 3. Training Courses The Plant Superintendent will insure participation by all staff to all Training Courses which can include the following: a. Asbestos, b. Emergency Preparedness, c. Utility Management - Energy Conservation, d. Building Safety, e. Infection Control, f. Right to Know Law, g. Departmental Policies and Procedures. B. Documentation 1. Each Supervisor will be responsible for maintaining written documentation
of all training courses attended by departmental staff. 2. Written documentation will be maintained in the following placed: a. the Department of Education and Training, b. individual employee files which are kept in the Engineering Department.
c. training - Employee Orientation: Utility Management The Engineering and the Education and Training Departments work together
to educate all institute employees in Fire Safety, Hazardous Communication,
Infection Control and Utility Management. Each month this training is
offered during New Employee Orientation. In addition, all employees
must attend an annual training session. In 1997 NYSPI produced an in-house videotape for training. (See following outline for the Utility Management Training Program.)
EMERGENCY CALL ROSTER 1. Introduction A. Any Engineering related emergency situation that may arise during the normal business hours of 7:00am and 4:00pm on week days should be reported immediately to the Engineering department at one of the following extensions: 1. 5775 - Work Control 2. 5776 - Maintenance Supervisor I 3. 5777- Maintenance Supervisor II 4. 5778 - Plant Utilities Engineer III 5. 5740- Plant Supervisor B. Emergency situations should also be reported to the Safety
Department at ext. 5555. C. Any emergency occurring outside of normal business hours should
be reported to the Boiler Room at ext. 5550. D. All emergencies should be reported to the Plant Superintendent.
C. Building 5 (New Building) - Boiler Room Telephone 212-740-0571
3 Emergencies Outside Normal Business Hours A. If an emergency cannot be resolved, the watch engineer is instructed
to notify either the Plant Superintendent, Plant Utilities Engineer
III, and the Plant Utilities Engineer II, who will make the decision
on how to resolve the emergency or authorize personnel to be contacted
to remedy the situation. Name Peter Reynolds Ed Maiello Charles Bowen Tony Bailous Bruce Falzone Jose Aravena Title Plant Superintendent Maintenance Superv II Maintenance Superv I Plant Utilities Eng. PUE III Plant Utilities Eng. PUE II Plant Utilities Eng. PUE I Ext 5740 5777 5776 5778 5687 5550 Power Plant 1. Introduction A. This section gives an overview of the existing conditions of the
mechanical systems, (heating, ventilating and air conditioning), the
electrical systems and the plumbing systems of the facility. 2. Boiler Plant - Existing Conditions A. A central boiler plant with four high pressure steam boilers are
presently generating steam at 100 psi to meet the heating and steam
requirements of the Main Building and also the new Annex Building. B. Boiler No. 1 1. Installed in 1956; State Boiler 7784; 150 H.P., Fire Tube type; nominal output 5,000 lbs of steam per hour. 2. Manufactured by Erie Works, Erie PA C. Boiler No. 2 1. Installed in 1956; State Boiler no. 7621; 150 H.P., Fire Tube type; nominal output 5,000 libs. of steam per hour. 2. Manufactured by Erie Works, Erie PA D. Boiler No. 3 1. Installed in 1956; State Boiler No. 7660; 150 H.P., Fire Tube Type. Nominal output 5,000 lbs. of steam per hour. 2. Manufactured by Erie Works, Erie PA E. Boiler No. 4 1. Installed in 1976; State No. 11645; Serial No. 10819; maximum design
pressure 250 psi; boiler heating surface 1560 ft.; water wall heating
surface 360 sq. ft. Boiler operates at 100 psi pressure; rating of approximately
18,500 lbs./hr if steam. F. A buried 20,000 gallon fuel oil storage tank is located between
the Main Building and Annex, adjacent to the boiler room. Fuel oil is
transferred to the burners by means of a fuel oil pump and heater set.
G. Each boiler is equipped with a forced draft burner, and related
fuel oil piping and auxiliaries. Burners for 1, 2, and 3 are by Peabody
and the burner for boiler No. 4 is by Combustion Equipment Associates.
Boilers No. 1,2,3 function reasonably well but high temperature fire
brick has to be replaced periodically. H. A main control panel in the boiler room contains steam flow meters,
feed water meters, gauges, instruments, etc., for the boiler plant.
I. The large boiler has to be run in summer to generate steam for the Annex Building absorption machine. J. The existing boiler room ventilation is inadequate and is addressed
in the space conditioning plan. K. The existing chimney is 5'-0" nominal-diameter. A portion of the
chimney runs horizontally to the boiler room wall. This is addressed
in the space conditioning Master Plan. L. At present, the large Trane boiler can handle the load of the Main
Building and the new Annex Building. The total connected winter load
for the Annex Building is a nominal 20,000 lbs./hr. steam for heating
with the Main Building load being a nominal 10,000 lbs./hr. at present.
M. The boiler room contains asbestos insulation on piping and breaching. This will be removed to perform all necessary work.
N. The high pressure steam system is equipped with an"Industrial Steam"
de-aerator, located in the boiler room. The industrial steam de-aerator
is a model l2SF5-D and has a maximum load of 41,400 lbs/hr. There is
pump cavitation because of the location of the feed deaerator pumps
in relation to the location of the tanks. This problem will be addressed
in the new boiler room project. O. In order to protect the steam system against chemical imbalance,
there is a chemical treatment procedure. The system is equipped with
a water softener, chemical treatment pumps and tanks. The pumps are
V-5-H Diaphragm pumps. The Plant Utility Engineer I in charge on the
day shift is required to chemically test the boiler feed water and add
the appropriate chemical as required by the test. Nutmeg Tech. Inc.
gives supervision and supplies Psychiatric Institute with chemical treatment.
Their address is: Nutmeg Tech. Inc. 125 Market Street New Haven, Ct. 06513 Telephone: (203) 777-7691 Contact Person: Dick Cohan P. The chemical consultant visits the site monthly to review the chemical treatment procedure. 3. Heating - Existing Conditions A. Steam pressure reducing stations are provided at a number of locations
to reduce the steam pressure from high to low pressure to provide steam
to the existing steam radiators in the Main Building. B. The Annex Building is served by an 8" high pressure steam line
from the existing boiler plant in the Main Building. The high pressure
steam line has a 4" branch take-off after a pressure reducing station
to serve two domestic hot water heaters located at the floor level in
the Annex Building. The 8" high pressure steam continues to the 11th
floor Mechanical Equipment Room through two steam pressure reducing
stations. Low pressure steam is then taken off with branch mains to
serve steam humidifiers in the supply ducts as required. High pressure
steam is also run to the absorption machines. There are two absorption
chillers connected at present. Each absorption chiller has a capacity
of 575 tons. Provision has been made for one future absorption chiller,
and 10" steam-to-water converters. The converters provide hot water
for heating. C. The building is heated with hot water. Chilled Water for cooling
is generated by means of absorption machines with related cooling towers
pumps, piping, etc., which were installed in 1978 and are in good condition.
D. Heating the Annex 1. Air handling units with chilled water cooling coils, hot water
heating coils and all required controls supply air to the various floors
for air-conditioning and ventilation. Individual room control is provided
with hot water duct type reheat coils and related room thermostats which
bring various room up to temperature as required. 2. Air-conditioning and heating is provided at certain perimeter rooms
by means of individual self contained floor mounted heat pumps under
the windows. Water is piped to the heat pumps from the heat pump heat
exchanger in the 11th floor Mechanical Room. In rooms such as labs,
all the heating is done from the air side. 3. Miscellaneous toilet, lab, and general exhausts are provided. E. In the Main Building, zoning is provided on an exposure basis.
A large number of rooms have one control thermostat and results in a
variation of room temperatures. The space conditioning master plan will
address this issue. 4 Air Conditioning - Existing Conditions A. In the Main Building air-conditioning is provided with self contained
packaged window units and localized central air conditioning units.
B. Central Air Conditioning systems have been installed as follows:
Floor Location 18 Neurochemistry Labs 11 DES Clinic 10 Research Foundation 10 Conference/Classrooms 6 Patient Bedrooms 5 Telephone Equipment Room 4 Children's Day Hospital 4 Schizophrenia 3 Center Office Suite 2 ECT Suite 5 Exhaust Systems - Existing Conditions A. Toilet and janitor closet exhausts will be picked up at a number
of central locations on a per floor basis and ducked to roof exhaust
fans. B. Range hoods in kitchen have Kaylo block insulated black steel duct
run to roof mounted exhaust fan. C. Dishwasher exhaust ducts are constructed of stainless steel and
run to exhaust fan on roof. D. General exhaust will be provided as required for miscellaneous
areas where required, i.e. storage room, trash room, etc. E. Lab hoods or dark room exhaust will be duct to the roof and constructed of stainless steel. 1. Range hood exhaust and any other possible exhausts which contain
fumes that produce odors will cause odors in fresh air intakes when
wind blows in a certain direction. For this reason, such exhausts should
be located on high roof as a matter of practicality. F. H.E.W. code for hospitals requires fresh air intakes to be located
26'-0" minimum from exhaust air discharges. 6 Insulation - Existing Conditions A. The main building was built in 1928 and construction currently
is outmoded. Fuel for the Power Plant 1 Introduction A. The New York State Psychiatric Institute Power Plant is located in the basement of the Main Building (Building 1). There are four (4) high pressure steam boilers which are used year round. 1. The average steam demand is approximately 20,000 lbs/hr depending on outside temperatures. 2 Fuel A. The only fuel used in the boilers is #6 oil, low sulfur. B. a 20,000 gallon storage tank is buried adjacent to the boiler room between the Main Building and the Annex. 1. The #6 oil is pumped out of the storage tank and distributed to
the boilers. 2. There is a fuel gauge located in the boiler room that measures the amount of oil in the tank. a. If there is a problem with the fuel gauge, the Power Plant Engineers
will manually read the level of the tank with a dip stick and a conversion
chart. C. Each boiler is equipped with a gauge that measures the amount of fuel oil used. It is the responsibility of the Assistant Plant Utility Engineer to record and calculate the total number of gallons used in each boiler per shift. 1. On average, 1000 gallons of fuel oil is used per shift. D. Under the supervision of the Plant Utility Engineer II, the Plant Utility Engineer I in charge of the day shift is responsible for the fuel supply. 1. The Plant Utility Engineer I will take the readings and service
the fuel tank. 2. The Plant Utility Engineer I will arrange for the deliveries of
fuel from the following vendor: E. In order to prevent fuel spillage or overflowing of the vent pipes, it is the responsibility of the Plant Utility Engineer II to coordinate the fuel deliveries. 1. Each fuel delivery is approximately 6500 gallons of fuel. 2. The fuel company does not make deliveries on Saturdays or Sundays.
3. The Plant Utility Engineer II is responsible for the supervision
of the deliveries, and should monitor the temperature, and number of
gallons of the fuel pumped into the tank. 4. The Plant Utility Engineer II will review the ticket from the truck
driver, and before each fuel delivery should add the fuel additive to
the tank. 5. The Plant Utility Engineer II will log all information into the
Power Plant Fuel Delivery Log. F. The Plant Utility Engineer II must be familiar with the OGS New
York State Fuel Contract. 3 Fuel for the Emergency Generators A. #2 Fuel B. The storage tank for the #2 Fuel is located next to the tank for
#6 Fuel. C. There is a fuel gauge located in the boiler room that measures the amount of oil in the tank. a. If there is a problem with the fuel gauge, the Plant Utility Engineer
Is will manually read the level of the tank with a dip stick and a conversion
chart. D. Each emergency generator is equipped with a gauge that measures
the amount of fuel oil used. It is the responsibility of the Assistant
Plant Utility Engineer to record and calculate the total number of gallons
used in each boiler per shift. E. Under the supervision of the Plant Utility Engineer II, the Plant Utility Engineer I in charge of the day shift is responsible for the fuel supply. 1. The Plant Utility Engineer I will take the readings and service
the fuel tank. 2. The Plant Utility Engineer I will arrange for the deliveries of
fuel from the following vendor: F. In order to prevent fuel spillage or overflowing of the vent pipes, it is the responsibility of the Plant Utility Engineer II to coordinate the fuel deliveries. 1. The fuel company does not make deliveries on Saturdays or Sundays.
2. The Plant Utility Engineer II is responsible for the supervision
of the deliveries, and should monitor the temperature, and number of
gallons of the fuel pumped into the tank. 3. The Plant Utility Engineer II will review the ticket from the truck
driver, and before each fuel delivery should add the fuel additive to
the tank. 4. The Plant Utility Engineer II will log all information into the
Power Plant Fuel Delivery Log. G. The Plant Utility Engineer II must be familiar with the OGS New
York State Fuel Contract. Oil Spill 1. Policy A. The Psychiatric Institute uses #2 (diesel fuel) and #6 oil to heat the building and operate the emergency generator. Fuel deliveries are made as needed, four (4) times a week on average. 1. There is always a two (2) day supply of fuel on hand in each tank.
Tanks levels are checked on a daily basis. 2. Fuel deliveries are made to the outside of the building, and pumped
from the tanks to the boiler room. B. In the event an emergency situation arises due to a fuel spill, the main focus of the Engineering Department should be to provide a safe and efficient clean up of the involved area to avoid injury to staff and any patients or visitors who may be in the area. 1. The fuel used is flammable and gives off combustible fumes. As such, special safety measures are needed around the boilers, the emergency generators, and the fuel holding tanks. (a) Open flames and smoking are prohibited! 2. Procedures A. Engineering staff will immediately evacuate any persons in the
area. B. Evacuate all Engineering Department staff if there is a threat
of fire or explosion. C. Extinguish and isolate all possible ignition sources ie. open fire,
electrical equipment, etc. D. Report the leak or spill to the following people: 1. Plant Utility Engineer II 5687 2. Plant Engineer III 5778 3. Plant Superintendent 5740 *Note: The Plant Superintendent will report spills
of fifty (50) gallons or more to: 4. Business Officer 5804 5. Director for Administration 5401 6. Safety and Security Department 5210 or 5555 A. Report the leak or spill to the Safety and Security Department
at ext. 5555, or ext. 5210. B. Contact the Department of Environmental Control (DEC) 718-482-4933 Gary Peterson or Chris Warner. Inform them of the situation and request procedures for proceeding with containment, and clean up. 1. After hours call 1-800-457-7362. G. Oil Spills/Fuel Tank Emergencies DEC offices must be notified within two hours of a spill, leak, discharge
of petroleum. The results of any inventory record, test or inspection
showing a leak must be reported to DEC within two hours of discovery.
Bureau of Capital Operations staff will contact Mr. Marty DePoalo,
OGS Program Management at (518) 473-5223 and request action for immediate
environmental clean-up. OGS will ensure a contractor on-site once the
encumbrance document (AC-340) is received from FDC Fiscal Office at
OMH's direction. The following listing should be available for your sue during oil spill/fuel
tank emergencies: Department of Environmental Conservation *Petroleum Bulk Storage Program delegated to County Health Department. Spill Hotline: 1-800-457-7362 (2/4/98) Central Office: 50 Wolf Road Albany, New York 12233-3520 518-457-4351 Region 2: Bronx, Kings, New York, Queens, Richmond
Hunters Point Plaza 2nd Floor 47-40 21st Street Long Island City, New York 11101 (718) 482-4933 H. Stop the leak or contain the spill. 1. Do not wash the spilled product into the sewer system, because
sewers can ignite. 2. Use an absorbent material to stop spreading. 3. Remove as much product from leaking tank or piping as necessary
to minimize further contamination of environment. I. Begin clean up. 1. Consult with DEC officials and the DEC manual on Petroleum Bulk
Storage located in the Plant Superintendent's Office on the best procedures
for cleaning the spill and how to dispose of product properly. 2. Determine the extent of contamination, prepare a clean up plan, and clean up the site. a. Staff responding to the spill will where the following for personal protection: (1) goggles, (2) gloves, (3) rubber boots, (4) etc. J. Record the event and the actions taken in chronological order in the Engineering Log. 1 This record will be used to evaluate the reasons for the spill and
critique the actions taken. K. The Plant Superintendent will notify the Safety Committee of all
events related to chemical spills in the Engineering Department. Building 1 - Empire Oil Company 718-627-5100 Building 5 - Almar Fuel Oil 718-438-6676 One of the following people at the Bureau of Capital Operation staff
should be contacted: Region Name Office Residence Statewide Scott Bard (518) 473-5823 (518) 482-1204 Nickie Barone (518) 473-5812 (518) 459-4107 Please do not hesitate to contact any Bureau of Capital Operations
staff if the Project Manager is your region cannot be notified. Heating Schedule 1 Policy A. The Psychiatric Institute will provide heat to the Main Building
and the Annex when weather conditions indicate. The Patient Care areas
will be the first priority for heating service. 2 Schedule A. Heat will be sent to all parts of the facility on the following schedule: 1. 12:00am - 2:00am 2. 5:00am - 9:00am 3. 12:00pm - 2:00pm 4. 5:00pm - 9:00pm B. The schedule will be followed unless the Engineer on shift tours
the building and finds that it is necessary to give up steam for a longer
or shorter period due to outside temperatures. Inventory of Equipment 1. Each of the following is included in the Preventive Maintenance Program for the Power Plant: A. Boilers 1. Boiler #1: State #7784 2. Boiler #2: State #7621 3. Boiler #3: State #7666 4. Boiler #4: State #11645 B. Fuel Systems 1. #6 Oil Duplex Pumps, 2. Heating and straining unit (complete unit), 3. Manufacturer Combustion Equipment, 4. Fuel Tanks a. 20,000 gallon tank b. 7,200 gallon tank c. 6,000 gallon tank C. Water Side 1. Deaerator - Industrial System Purchase Unit a. serial # 78-10132 b. model #: 12SF5-D 2. Boiler Feed Pumps a. serial #: B64629-120 GPM b. model #: J25-672 3. Boiler Feed Pump Motors a. Volts 230/460 - 3 Phase b. RPM 3523 - AMPS 50/23 c. Spec - 39E90W32 4. Water Softener - Tanks and Controls a. Kisco Manufacturer b. model #: SK0M-150 c. serial #: K-041521 5. Chemical Feed System a. Pumps: V-5-H Diaphragm Pumps b. Motors: General Electrical (1) model #: 5KH35MN23AY (2) volts: 15, 1 phase, 1.4 Hp, RPM 1725 D. Air Compressors 1. Manufacturer: ARGO - Two Stage Compass a. serial #: D9744C85006 b. motors: Century (1) RPM 1750, (2) Volts 230/460 (3) AMPS 30/26 - 3 Phase (4) 10 HP, (5) serial #: BC6 2. Condensate Return System a. Vacuum Pumps (2): National Pumps/Control (1) model #: 6373746-10 (2) serial #: 8046 b. Motors (2): Century # 5184TY (1) volts: 230/460 - 3 phase (2) AMPS: 21, 5HP *Note: Preventive Maintenance System, Operations Manuals, and Maintenance Manuals are located in Plant Utility Engineer I Office. Power Plant Emergency Plan 1 Introduction A. In the event of any emergency in the Power Plant (ie. equipment or system failure), the following procedures will be followed: 1. Stay Calm - Do Not Panic 2. Secure or isolate Power Plant equipment or system, 3. Notify supervisors a. Plant Utility Engineer II, b. Principal Plant Utility Engineer I, c. Plant Superintendent. 4. Refer to the Engineering Emergency Manual for Procedures and telephone
numbers. B. During off hours the Engineering department is staffed in only
in the power plant. There is a Plant Utility Engineer I and an Assistant
Plant Utility Engineer scheduled to cover these shifts. C. The primary responsibility of the off hours engineering staff is
the operation of the power plant, boilers, chillers, and all utilities
systems. D. All off hours engineering staff will carry engineering radios and
shall be in communications with each other. Loss of Service Procedures Loss of Boiler Room Service 1. Policy A. The following procedures will be in effect any time there is an
emergency situation or internal disaster which renders the Boiler Room
inoperable, but does not require immediate evacuation of the facility.
B. Loss of Boiler Room service is defined as: 1. Partial or complete destruction of Boiler Room rendering the area
inoperable, 2. Lack of adequate fuel for boiler function, 3. Loss of electrical service to the boiler room area.
C. The Boiler room supplies all heating, hot water and steam for the
facilities. 2. Loss of Service in the Winter A. If there is a loss of service to the Boiler Room in the winter, the need to evacuate patients may become critical. The Director, Deputy Director, and the Director of Nursing will decide, in consultation with the Plant Superintendent, if and when patients will be evacuated until the situation is corrected. 1. The following facilities will be contacted: a. OMH - Capital Operations - Skip Hommel b. New York City Regional Psychiatric Facilities, c. Presbyterian Hospital, d. others as needed. B. The Plant Utility Engineer III ( or Watch Engineer after hours)
will contact the Plant Superintendent and explain that the Boiler Room
has become inoperable. C. The Boiler Room staff will follow the instructions in the Engineering
Emergency Manual. D. If the boilers do not start after following the emergency start-up
procedures, the Plant Superintendent will assess the situation, and
if necessary take action to initiate the emergency repairs. E. Engineering staff will notify all of the units, the Research Chiefs, and the Nutrition Services and Housekeeping Department directly that the boilers are down, and there will be no heat or hot water for a period of time. 1. If staff and time permits, the Engineering office will also generate
signs to be placed near the elevators on all floors explaining the situation.
F. In the case of a critical situation, the Public Address system
will be used to announce that there is a loss of service to the boilers
and directions relating to procedures which should be followed. G. The Plant Superintendent in consultation with other Engineering staff will generate a list of things each office must do in an attempt to keep heat in the building, ie: 1. Close all windows and exterior doors, 2. Cover windows with blankets, sheets, plastic, etc. for insulation; be especially mindful of covering the North windows during the day, and all windows at night. 3. Tape window frames, 4. Keep office doors shut, 5. Close smoke barrier doors, 6. Stop operations to fume hoods secure lab operations involving hazmats and clothes dryers which exhaust warm air to the outside, 7. Block drafts where ever possible, 8. Do not turn on hot water unnecessarily, 9. Precautions taken to prevent freezing of water pipes. 10. Do NOT use gas stoves for heat. H. The use of electric open element space heaters is prohibited unless
specifically approved by the Safety Department. I. The following services will have a special role: 1. Linen Distribution will have available, and deliver when necessary linens blankets, clothing to areas of the facility. 2. Nutrition Services will serve hot foods and beverages to patients
and staff as supplies permit. 3. Loss of Service in the Summer A. If there is a loss of service to the Boiler Room in the summer, the need to evacuate patients is not critical. If extended loss effects other services to the patient floors, the Director, Deputy Director, and the Director of Nursing will decide if patients will be evacuated on a temporary basis. 1. The following facilities will be contacted: a. OMH - Capital Operations - Skip Hommel b. New York City Regional Psychiatric Facilities, c. Columbia Presbyterian Hospital, d. Others as needed. B. The Plant Utility Engineer III (or Watch Engineer after hours)
will contact the Plant Superintendent and explain that the Boiler Room
has become inoperable. C. The Boiler Room staff will follow the instructions in the Engineering
Emergency Manual. D. If the boilers do not start after following the emergency start-up
procedures, the Plant Superintendent will assess the situation, and
if necessary take action to initiate the emergency repairs. E. Engineering staff will notify all of the units via the PA System, the Research Chiefs, and the Nutrition Services and Housekeeping Department directly that the boilers are down, and there will be no hot water (or Air Conditioning in the Kolb Annex) for a period of time. 1. As time and staff permit, the Engineering office will also generate
signs to be placed near the elevators on all floors explaining the situation.
F. In the case of a critical situation, the Public Address system
will be used to announce that there is a loss of service to the boilers
and directions relating to procedures which should be followed. Boiler Start-up Sequence - Erie Boilers 1. Introduction A. The boilers are located in the Power Plant which is in the basement
of the Main Building. The Boilers provide heat and hot water to the
facility, and run on #6 oil. B. All Power Plant personnel and Senior Engineering Staff are trained
regarding the start-up sequence of all four boilers. Familiarization
will assist in performing duties in a timely fashion in the event of
an emergency. C. There are inherent dangers in the Power Plant which include: 2 Start-Up Sequence A. Close disconnect switch and circuit breaker (CB). 1. Power on system. 2. Combustion Controls will go to Low Fire position. B. Operate burner control switch (BCS) to oil position. Alarm (AHN) will sound, and ready light (RL) will light if the following limits are satisfied: 1. Boiler water above cutout trip level. 2. Boiler steam pressure below excess pressure trip setting. 3. Oil pressure above low pressure trip setting. 4. Oil temperature within operating temperature trip settings. C. Depress purge start push button (PSPB). 1. Alarm Horn will silence. 2. Fan will start. 3. Combustion Controls will go to High Fire position. 4. Purge Time Delay Relay (PTDE) will initiate its time cycle (180
sec.) when Purge Air Flow Switch (PAF) closes. 5. Purging Light (PL) will light. D. At the completion of the purging period: 1. Purging Light will go out. 2. Combustion Controls will go to Low Fire position. 3. Purging limits now bypassed. 4. Combustion Air Flow Switch (CAF), and Fan Interlock (FI) now inserted
into running limit line. E. When the low fire interlock (LFI-O) closes, ignition will take place as follows: 1. Ignitor Time Delay Relay (ITDE) will initiate its time cycle (10
sec.). 2. Oil Recirculation Valve (ORV) will close. 3. Atomizing Steam Valve (ASV) will open. 4. Ignition Transformer (IT) will energize. 5. Ignitor Gas Valves (IGV-1, IGV-2) will open. 6. Ignitor Gas Vent Valve (IGVV) will close. 7. Ignitor On Light (IONL) will light. 8. Ignitor will light off, and will be proven by Flame Scanner (FS),
and Flame Proving Relay (FPR). 9. Flame Proven Light (FPL) will light. F. At the completion of the ignitor ignition period: 1. Atomizing Steam Pressure Switch (LASP) now inserted into running
limit line. 2. Ignition Transformer will de-energize. 3. Burner Time Delay Relay (BTDE) will initiate its time cycle (10
sec.). 4. Burner Oil Valve (BOV) will open. 5. Main Burner will light off. G. At the completion of the main burner ignition period: 1. Ignitor Gas Valves will close. 2. Ignitor Gas Vent Valve will open. 3. Ignitor On Light will go out. 4. Combustion Controls will be released to automatic operation. 5. Low Fire Interlock now bypassed. 6. Steam-oil Differential Pressure Switch (LSODP) now inserted into running limit line.
3 Shut Down Sequence A. Operate burner control switch to "OFF" position. 1. Burner Oil Valve will close. 2. Atomizing Steam Valve will close. 3. Oil Recirculation Valve will open. 4. Ignition timers will reset for relight sequence. 5. Combustion Controls will go to High Fire position for thirty (30)
second post purge period. 6. Fan will shut down after completion of post purge period. 7. Combustion Controls will go to Low Fire position. 8. End of Shutdown sequence. 4 Flame Failure of Burner A. Steps "A" thru "E" in Shut Down Sequence will take place. B. Flame Failure Light (FFL) will light. C. Alarm Horn will sound. 5 Operate Burner Control Switch to the "OFF" Position A. Flame Failure Light will go out. B. Alarm Horn will silence. C. Fan will shut down after completion of post purge period. D. Combustion Controls will go to Low Fire position. E. Revert to Step #2 in Start-Up Sequence for relight of burner. 6 Limit Failures A. The following limits will initiate a system trip, requiring a restart as described: 1. Low Combustion Air Flow 2. Loss of Fan Starter 3. Low Boiler water level 4. Excess High Boiler steam pressure 5. Low oil pressure 6. Low oil temperature 7. High oil temperature 8. Low Atomizing Steam pressure after completion of Port Ignition
period. 9. Low Steam-Oil Differential Pressure after completion of Main Burner
Ignition period. 10. Flame failure of Port or Main Burner 7 Automatic Shutdown and Start-up of Control System A. This control system will automatically shutdown and restart itself
without operator supervision, when the High Boiler Steam Pressure Switch
(HSP) so determines. The automatic restart will take place provided
that running limits listed in Step #2 are satisfied. This condition
will be indicated by the "ON" statues of the Ready Light. Loss of any
safety running limit will inhibit all automatic control functions except
the post purge period, and will be indicated by the sounding of the
Alarm Horn, and loss of the Ready Light. The Burner Control Switch must
then be operated to the "OFF" position to clear the alarm circuitry,
now requiring an operator restart as previously described. B. When an automatic shutdown sequence is initiated as described above, a gun steam purge period will take place as follows: 1. Burner oil Valve will close. 2. Oil Recirculation Valve will open. 3. Ignition Transformer will energize. 4. Port Gas Valves will open. 5. Port Gas Vent Valve will close. 6. Port On Light will light. 7. Purge Steam Valve (PSV) will open. 8. Gun Purge Time Delay Relay (GPTDD) will initiate its fifteen (15)
second time period. C. At the completion of the gun purge time period: 1. Ignition Transformer will de-energize. 2. Port Gas Valves will close. 3. Port Gas Vent Valve will open. 4. Port On Light will go out. 5. Purge Steam Valve will close. 6. Atomizing Steam Valve will close. 7. Burner now Steam Purged in preparation for automatic Restart Sequence.
Boiler Start-Up Procedure - Trane Boilers
1. Introduction A. All Power Plant personnel and Senior Engineering Staff are trained
regarding the start-up sequence of all four boilers. Familiarization
will assist in performing duties in a timely fashion in the event of
an emergency. 2. Operating Procedure(11) A. The steam generator must have sufficient water to be ready for start-up. 1. The danger of too high a water level is that water may rise up
into the steam separator device or pass through it into the steam line.
2. The danger of too low a water level is that the furnace tubes may
become exposed to the fire without sufficient water in them and the
tubes will burn. B. Water storage in the boiler is ample, but it should be noted that
if the water supply is shut off when operating the unit at full capacity
, the water level my drop 3" to 4" in a matter of several minutes. Since
the unit has a low water cutoff, which will shut the firing equipment
off when the water level reaches a low dangerous level, it is only good
sense to see that the feed water regulator works in parallel with the
steam demand of the unit. C. It is not the concern of the boiler company to recommend a water
treatment or to recommend the frequency with which the boiler blow-off
valves should be operated. On operations with clean water that does
not produce sediment in the lower drum, there should be no necessity
for using the blow-off valves. When operating with water that produces
solids in the lower drum, these solids must be removed periodically
and as frequently as necessary. D. To exclude all air from the steam drum, open vent valve(s). Start
boiler at its lowest practical firing rate. When steam issues from the
boiler steam drum vent, close the valve. Refer to burner and control
operation instructions for increasing firing rate. E. As steam pressure approaches line or working pressure, slowly open
steam stop valve to discharge steam to distribution system. F. Observe fire thru observation ports provided in the furnace. Should
the glass become dirty, the observation port is made to be taken apart
for cleaning of the glass. The blue glass or clear glass employed in
these doors is made of heat resistant Pyrex, and should be replaced
with the same type of glass when damaged. Ordinary glass will not stand
the temperature present in the furnace locations. G. An inspection of the boiler assembly drawings and the boiler detail
drawing will show that this is a two pass unit. The fire travels the
length of the furnace, away from the boiler, and it makes a 180o
turn to come back through the boiler tube ban, where it leaves the boiler
at the side. With a clear fire, there should be no flame visible at
the end of the furnace where the hot gas leaves the furnace into the
boiler bank. With a clear fire, there should be no soot deposit in the
boiler bank, however, should the conditions arise where sooty deposits
cling to the tubes, these may be removed with the soot blowers provided
for that purpose. Most oil fired jobs are provided with soot blowers
and certain gas fired jobs are provided with soot blowers. The soot
blowers may be operated with the boiler at any load above a quarter
load. The main steam valve for the soot blower is chain operated and
should be opened when ready to blow soot; the drain valve at the bottom
of the soot blower line should be opened slightly to remove any moisture
or condensate in the soot blower line from the drum to the soot blower
head. When this line is dry, the chain on the soot blower head is operated
to rotate one, two, or three times, as may be required. This requirement
is determined by observation and practice. Note that the head is automatic,
and that it has a dead spot where it will close automatically. Do not
stop in the cycle when rotating the head. Always make a complete revolution
so that the valve-in-head mechanism is closed when completed. With the
boiler operating one quarter load or over, the soot that is dislodged
from the tubes will be blown up the stack into the atmosphere. H. The following should be practiced on an each shift basis: 1. Boiler blown-down - one complete valve opening or more upon advice
of water condition. 2. Water column and gage glass blow-down. 3. Soot blowing when unit has been operated for a period on oil. I. To secure boiler it is only necessary to shut off "Fuel Selector"
switch, close stop-check or steam header valve, close feed water stop
valve, and close main fuel train shut-off valves. Natural Gas Emergencies Natural Gas is extremely dangerous, it could cause fire and
explosion Policy: Natural Gas services exist in BLDG. 1 (PI) and BLDGE. 4 (Kolb Annex).
The gas service is supplied by Con Edison Utilities. The following equipment,
systems and locations use natural Gas: BLDG. 1 (PI) Boiler Room boiler pilot lights, Emergency generator #2 Kitchen/Cafe Kitchen equipment = cooking Patient floors pantries, stoves for cooking Labs burners BLDG. 4 (Kolb Annex) Labs burners Procedures - Gas Leak If you discover a gas leak, leave the area immediately. Keep others
from entering . DO NOT operate any electrical equipment,
not even a light switch. From a remote location, report the
gas leak to Safety ext 5555. Safety will call Engineering at ext 5550 & 5776,
5740 For Small Leaks in a Building Safety will report to location of gas leak and remove people from
area, Secure area 1. Check for possible ignition 2. Ventilate area
For Large Leaks or Major Break in a Building
For Gas Leak Outside Building Report gas leak to: Con Edison Utilities Emergency 212-683-8830 follow their instructions Emergency Number 911 NYPI Safety Department Ext. 5555 NYPI Engineering Department Ext. 5550 Electrical Distribution System 1. Overview A. The original electric service to the Main Building of the Institute
was upgraded in 1968. Service consists of 8 sets of 500 MC cables with
3040 amp capacity, serving a CT cabinet and a 240 volt, 4,000 amp Pringle
service switch, located on floor 8 of the Main building. B. From the service switch, 3 sets of 500 MCM cables service a 3,000/1,200
amp fused switch (located adjacent to the 4,000 amp service switch on
floor 8) and 6 sets of 500 MCM cables serve a 3,000 amp main switchboard
located on floor 7. C. The 3,000/1,200 fused switch serves a 1,200 amp, 120/208 volt,
3 phase, 4 wire distribution panel located on floor 7 which, in turn
powers the power panels that were added in 1968. The main switchboard
serves the building's original electrical system. D. The main switchboard was installed in 1958 and is in fair condition.
It consists of a 3,000 amp main circuit breaker and circuit breaker
feeder protective devices. E. Electric power to the Annex Building originates at two service
switches (Service A and Service B) located on floor 6, room No. 602,
of the Main Building. F. The power to the Institute is provided by Con Edison. Payment is
to the New York Power Authority. G. On floor 6 of the PI Main building, there are two energy meters
4580665 for the Annex Service A and 4149131 for the Annex Service B.
H. On floor 8, energy meter 4061515 serves the Main Building. I. The demand for all buildings combined is recorded by Con Edison.
The maximum demand for the complete facility over a full year period
extending from 2/9/84 to 2/8/85 was recorded as 1479 KW on 7/11/84.
2. Lighting - Existing Conditions A. Most existing lighting is fluorescent. Incandescent fixtures that do exist are mainly in closets. 3. Inventory of Equipment A. Con Edison - Incoming Service 1. Con Edison supplies the electrical service from 168th and Haven Avenue. 2. There is a series of underground sidewald vaults (electrical vaults) in the front of the Psychiatric Institute. These vaults are operated and mainteined by Con Edison. Any problems should be reported to the following Con Edison number: (212)683-0862 or (212)689-9898 B. Equipment on the Eighth Floor North - Electrical Service Room 801
Equipment Control Cab (Incoming Power) Meter Main Switch - Pringle Main Fuse Disconnect to Auto-Transfer Switch Main Distribution Center - Linclon Disconnect Switch for Tower Elevators ASCO - Automatic Transfer Switch for Emergency Generator #1 Panel - Stand by Distribution Panel ID# Labeled 41061515 Labeled Labeled Labeled Labeled Labeled Labeled Notes Owned and maintained by Con Edison - Locked Cabinet meter for Building
1. Meter for Main Building (Bldng #1) Main throw switch - ON/OFF Disconnect switch for 7th Floor ASCO Transfer Switch - room
701 Power Distribution and Circuit Breakers - See Circuit Breaker Chart.
Main Throw Switch (ON/OFF) for Tower Elevators Transfer Switch from Generator #1 - Diesel Circuit Breakers for Emergency Power Panels 4. Electrical Distribution System A. The Electrical Distribution from the Switchboard (circuit breakers) is distributed to sub-panels and electrical panels on each floor. The preventive maintenance and testing of the distribution system is done by a floor/floor Preventive Maintenance Work Order. Any repairs or additions are completed and documented through the regular Work Order System Circuit Breaker Chart - Seventh Floor North (room 701)
NUMBER CORRESPONDING LOCATION 1 Main Circuit Breaker 2 Basement: Oil Burner in power plant 3 Floors 9 - 4 4 9th Floor Center 5 19th Floor: Conference Room/ Pharmacy on 6 11th Floor: X-Ray Room 7 11th Floor: Power to Mechanical Space 8 2nd Floor: Coffee Shop 9 Basement: Power Plant 10 Elevator: High Rise 11 Elevator: Full Building Floors 1 - 19 12 Floors 8 - 11: South Lighting Panels 13 10th - 11th Floors 14 18th Floor New Panel, 15 Basement: Ash Hoist, Elevator 16 Elevator K - South 17 Elevator H - North Elevator 18 3rd Floor: North Lighting Panels, Basement 19 Floors 1-4: South Side Lights, 20 6th Floor: Panels 21 3rd Floor: Center Lighting Panels, Basement 22 X Ray Room, 1152 23 8th Floor: Auditorium 24 13th floor: Power Panel 25 Front of Building: Street Lights 26 Floors 16 - 19: Center Lighting Panels 27 Floors 9-12: Center Lighting Panels 28 6th Floor: Panels 29 1st Floor: Shop Power Panels, 30 4th Floor: South 31 4th Floor: North 32 Floors 16 - 18: Lab Panels 33 Floors 13 - 15: Lab Panels 34 Floors 1 - 4: Center Lighting Panels 35 Floors 4 - 7: North Lighting Panels 36 Floors 5 - 8: Center Lighting Panels 37 Floors 5 - 7: South Lighting Panels 38 Floors 10 - 11: West Wing Panels 39 Floors 8 - 11: North Lighting Panels *NOTE: Also located on the seventh floor (room 701)
is the stand by distribution panels for generator 1 and the disconnect
panel switch for the elevator tower penthouse. All of these are fed
from main power meters and throw switches located in room 801. 5. Electrical Safety A. Electricity is a hazard, and is extremely dangerous. It can seriously
burn cause fatal or crippling shocks, cause fires, and destroy equipment.
Never attempt to work on electrical equipment, controls or wiring
without prior training. Immediately report any electrical hazard to
your supervisor. B. Lock-Out / Tag-Out Procedure 1. The Engineering Department has a safety procedure to lock out or
tag out any equipment or building system prior to being repaired. 2. This procedure is to assure that the equipment is de-energized
and to prevent anyone else from accidently starting that piece of equipment.
3. The Lock-Out and Tag-out equipment is located in mechanical store
and in the cage in the boiler room. Any time this policy is required,
inform your immediate supervisor. C. Look for and report the following hazards: 1. defective or broken insulation on extension cords, 2. broken or defective plugs, 3. loose or broken switches, 4. loose or poorly made connections to terminals, 5. turn electrical appliances on and off by the switch,
not by pulling the plug, 6. no electrical equipment except that furnished or approved by the
hospital shall be used, 7. electrical cords plugged in with no apparatus attached is a potential
fire hazard, 8. the length of electric cords should be limited, and never be allowed
to drape over pipes or run under carpets, 9. use of non-approved extension cords is prohibited, 10. overloading of electrical circuits is dangerous. Only one appliance
per out is permitted. D. Grounding 1. Use ground wires, preferably with a three-prong plug, on all equipment.
If a two-prong plug is required, attach the ground wire to the receptacle
plate screw. Use testing equipment to determine whether receptacles
are properly grounded. E. Cords 1. See that no plugs or insulation areas are broken. Protect cords
against oil and grease, which deteriorate them. Keep them out of the
path of floor traffic, especially vehicles, and do not allow them to
create tripping hazards. F. General 1. Keep motors and electrical portable equipment in good condition.
Use only low voltage equipment in tanks and wet areas. Use only approved
tools in an explosive atmosphere. 2. Before machinery is worked on, the electrical controls should be
shut off, tagged, and locked. Tags and one-key locks should be removed
only by the person who originated their use. 3. electricians should not repair, service or perform any operations on energized electrical lines or equipment except for these purposes or under these conditions: a. Line voltage and current tests with suitable instruments. b. Cutting of power lines when they present an immediate hazard to
life. c. Replacement of fuses in circuits of 150 volts or less. d. If it is necessary to switch off high-voltage circuit breakers
or disconnect switches or other equipment to clear a supply feeder or
apparatus, two qualified electricians should be present while switching
is in progress. 4. All electrical workers should be trained in artificial respiration
techniques. 5. Electrically operated vending machines should be provided with a grounding cord and cap. 6. Panel board circuit identification directories should be kept current.
7. The wattage rating for lamps should be limited to the design value.
Bulb extending past the rim of the reflector present hazards of fire,
burns, and shattering glass. 8. Safe electrical equipment must be provided. Where permanent operations
are to be performed, an outlet should be installed directly at the site.
9. In all non-fixed electrical equipment furnished with power cords, any exposed metal parts not carrying current should be grounded through a special cord and plug. Equipment that is especially critical is: a. Equipment used around moisture. This includes water baths, physiotherapy
equipment, drinking fountains, stirrers, and water pickup machines.
b. Readily movable equipment used with or around moisture. This includes
centrifuges, ovens and hot plates, buffing machines. An electrical supply of more than 150 volts. c. Hand-held, motor-operated equipment.
10. Television installations should be approved by the Plant Superintendent
or designee, who will determine the need for grounding and for lighting
of protective devices. 11. Emergency electrical power should be provided for the public address system, telephone bells, elevator lights, ECT suite, resuscitation equipment, and so forth. A battery operated, wall-mounted emergency light in corridors will be sufficient to allow personnel to adjust to a power failure; batteries should be tested at least monthly. 6. Power Room Safety A. Always use grounded tools, especially in wet locations or in contact with metal. 1. Use low-voltage equipment under such conditions. 2. Ungrounded, double-insulated tools are permitted under standards of the Occupational Safety and Health Act (OSHA). B. Use only non-sparking tools including explosion proof flashlights
in explosive or extremely dusty atmospheres. C. Make sure that power tools are operated only by authorized personnel.
Inspect such tools before using them. D. Do not drag extension cords through water or oil, over rough
terrain, or across sharp metal edges. E. Suspend cords overhead in areas where traffic might run over them.
F. Report any defects, such as frayed cords or broken plugs, or any
minor shocks that occur in the use of power tools to your supervisor.
G. Keep guards in place on portable grinders and saws. H. Wear safety glasses when using portable power equipment as well
as when using shop equipment. I. Clean power tools with high-flash solvents. J. In using compressed air, make sure that the valve has less than
25 p.s.i pressure and wear facial protection. K. Disconnect the plug from the receptacle when changing guards or
accessories on a tool being used. L. Use and maintain power tools in strict accord with the manufacturer's
instructions. Retain and file all instruction sheets received with new
equipment. Let repairs be made only by qualified personnel, or return
the equipment to the manufacturer. M. Be extra cautious when using power tools while on a ladder or scaffold.
N. Always shut off valves or switches when working on electrical switches
and systems. Apply warning tags and locks at lockout points, such as
fuse boxes and control panels, so that others cannot operate them. O. Do not overload electrical circuits. Have electrical wiring
done only by qualified electricians who follow recommended codes. 7. Procedures for Use of Electrical Appliances and Devices A. In accordance with the recommendations of the Psychiatric Institute Safety Committee, the following procedures apply for use of electrical appliances and devices regardless of funding source: 1. All electrical appliance and/or extension cords, must carry the
certified approval by the Underwriters Laboratories (UL Approval). 2. Any electrical device found to be unsafe or in use and in violation
of the rules and regulations of this policy will be subject to removal
by the Safety Department or the Maintenance Department 3. All equipment that needs special mounting (ie. air conditioners)
or security arrangements (ie. televisions) will not be installed unless
prior permission is given by the Plant Superintendent. 4. Portable Electrical Heaters a. Patient Areas: Since space heaters present both physical
and fire safety hazards, the use of any type is prohibited. b. Non-Patient Areas: The use of any type of Portable Space Heater will be avoided due to their potential fire hazards. However, the use of a Portable Space Heater may be approved by the Plant Superintendent or designee on a temporary basis, and placed where it will not present a safety hazard. (1) No open element heater will be allowed. The only portable heaters
allowed will be close, oil filled convection type heaters that are UL
approved. (2) An approved temporary heating device will not be left unattended
under any circumstances. 8 Repair Policy - Electrical System and Equipment A. Repairs to electrical device (other than equipment personally owned) will be done only by a State electrician, or a qualified outside electrician.
B. Alteration or repair of the electrical distribution equipment will
be permitted only by a State electrician or a New York City licensed
electrician. C. All requests for repairs will be through the Psychiatric Institute
Engineering Work Order System. 9 Preventive Maintenance A. All electrical transformers and switchgear vaults are inspected on an annual basis. During inspection, proper attention is given to see that all connections are mechanically and electrically secure. 1. Disconnect switches are examined for wear or abuse and replaced
if necessary. Fuse sizes and types are checked for their accuracy. B. Feeders are inspected for any breakdown in the insulation. The vaults are checked to make sure that every connection is solid. All vaults are dusted; all transformers are cleaned. 1. Any problems caused by external damage (ie. water, storage, of
materials) are corrected. 2. All feeder connections are tightened. 3. All circuit breakers checked. 4. All neutral and ground fuses are checked. C. Electrical Inspection - Power Distribution System and Equipment 1. The Preventive Maintenance Card System is organized floor by floor. a. See attached Preventive Maintenance Card. 2. Power and Lighting Panels a. Checked and inspected for proper operation annually. b. Checked for excessive heat c. Checked for loose connections on breakers or fuse clips. 3. Grounds Systems a. Grounding systems will be checked annually. b. The grounding bar on all panels will be checked. c. The ground connection at the main water line entering the street will be checked. Power Failure Emergency Plan A. In the event of a full or partial power outage, the following procedures
will be used by the Power Plant staff. B. The Power Plant Engineer will contact one of the Engineering supervisors in the following order: 1. Plant Utility Engineer II ext. 5687 2. Plant Utility Engineer III ext. 5778 4. Plant Superintendent ext. 5740 5. Maintenance Supervisor II ext. 5777 6. Maintenance Supervisor I ext. 5776 7. Business Officer ext. 5700 C. Circuit breakers for lighting and power in the Main Building will be put into service after generator has reached proper operating speed by the Engineer on Duty. 1. These circuit breakers are located next to the North wall in the
Boiler Room. D. Main switches for the boilers, elevators, oil pumps, and house
tanks are to be put into service. The boiler burners should relight
immediately. E. After relighting boilers(12), engineering personnel will go to the 7th floor north panel room to check if the main switch has tripped or is out on low voltage. 1. If the problem is due to an interruption of incoming Con Edison
service, all distribution panel circuit breakers in the 7th
floor power room will be switched to the off position, to prevent a
power surge if the when power is restored. F. Engineering staff will go to the 10th floor switchboard and switch the fire alarm system over to the emergency generator. 1. The power is changed by using a manual throw switch located on
the right wall of the switchboard room. G. If service is not resumed within thirty (30) minutes the Plant Utility Engineer III or Plant Utility Engineer II will call Con Edison at the following telephone number: 212-683-0862. 1. Con Edison will advise the Power Plant Engineer of the estimated
time the power will remain out. 2. If Con Edison advises that power will return within one (1) hour
wait for service to be restored. H. Engineering staff will be assigned by the Plant Utility Engineer
II to make rounds of the building to assure that the systems run on
the generator power are functioning. Off Hours Procedures A. If a power failure occurs during off-hours, the Engineering staff
on duty will follow the procedures outline in section 5 above. B. Off hours staff will also contact the following Engineering Supervisors: 1. Plant Utility Engineer III, Tony Bailous (212) 923-5315, Beeper #: (917) 616-4368 2. Plant Utility Engineer II, Bruce Falzone (718) 822-1314, Beeper #: (917) 616-5286 3. Plant Superintendent, Peter Reynolds Beeper #: (800) 225-0256 ID # 599-0657 Electrical Power Circuit Breaker Chart - Seventh Floor North (room 701)
NUMBER CORRESPONDING LOCATION 1 Main Circuit Breaker 2 Basement: Oil Burner in power plant 3 Floors 9 - 4 4 9th Floor Center 5 19th Floor: Conference Room/ Pharmacy on 6 11th Floor: X-Ray Room 7 11th Floor: Power to Mechanical Space 8 2nd Floor: Coffee Shop 9 Basement: Power Plant 10 Elevator: High Rise 11 Elevator: Full Building Floors 1 - 19 12 Floors 8 - 11: South Lighting Panels 13 10th - 11th Floors 14 18th Floor New Panel, 15 Basement: Ash Hoist, Elevator 16 Elevator K - South 17 Elevator H - North Elevator 18 3rd Floor: North Lighting Panels, Basement 19 Floors 1-4: South Side Lights, 20 6th Floor: Panels 21 3rd Floor: Center Lighting Panels, Basement 22 X Ray Room, 1152 23 8th Floor: Auditorium 24 13th floor: Power Panel 25 Front of Building: Street Lights 26 Floors 16 - 19: Center Lighting Panels 27 Floors 9-12: Center Lighting Panels 28 6th Floor: Panels 29 1st Floor: Shop Power Panels, 30 4th Floor: South 31 4th Floor: North 32 Floors 16 - 18: Lab Panels 33 Floors 13 - 15: Lab Panels 34 Floors 1 - 4: Center Lighting Panels 35 Floors 4 - 7: North Lighting Panels 36 Floors 5 - 8: Center Lighting Panels 37 Floors 5 - 7: South Lighting Panels 38 Floors 10 - 11: West Wing Panels 39 Floors 8 - 11: North Lighting Panels *NOTE: Also located on the seventh floor (room 701)
are the standby distribution panels for generator 1 and the disconnect
panel switch for the elevator tower penthouse. All of these are fed
from main power meters and throw switches located in room 801. Emergency Power - Emergency Generators(13)
1. Overview A. Emergency stand by power to the Institute is provided by three (3) separate generators as follows: 1. two (2) generators located in the Power Plant of the Main Building,
2. a. one (1) generator located on the roof of the Kolb Annex B. Emergency generators are always on standby and are controlled by an ASCO Automatic transfer switch which transfers the load from normal power to emergency power in the event of a power failure. 1. The transfer of power occurs within seconds of a power failure.
2. Inventory of Equipment A. Emergency Generator #1 by Cummins Generators - Located in the Boiler Room 1. Generator #1 has the following attributes: a. diesel oil powered, b. 230 Kw, c. 288KVA, d. 120/208V, e. 60hz, 2. Generator #1 provides emergency power automatically by two ASCO switches located in the 7th floor electrical power room to the following areas: a. tower elevators 1 and 2 in the Main Building, b. corridor emergency egress lighting c. high rise elevator (1-19) in the Main Building, d. stand by power panel on the 19th floor, e. stand by power panel in the basement, f. the two exhaust fans on the 19th floor (north and south)
g. the two exhaust fans in the basement (north and south) h. the refrigeration panels located on floors 13, 15, 16, and 17 of
the Main Building. B. Emergency Generator #2 by Kohler Generators - Located in the Boiler Room A. Generator #2 has the following attributes: a. natural gas powered, b. 100 KW, c. 125 KVA, d. 120/208V, e. 60 hz, f. 3 phase. B. Generator #2 provides emergency power automatically by one ASCO switch located in the power plant to the following areas: a. the nursing stations, b. the fire alarm and sprinkler systems for the Main Building c. lighting for the center stair landings in the Main Building, d. the corridor emergency egress lighting, e. the emergency lighting in selected area, f. the north and south elevators in the Main Building, g. the oil burners for boilers 1, 2, and 3, h. the emergency back up oil pumps, C. Emergency Generator #3 by Detroit Diesel Generators - Located in the Kolb Annex 1. Generator #2 has the following attributes: a. diesel powered, b. 900 KW, c. 1125 KVA, d. 120/208V, e. 60 hz, f. 3 phase. 2. Generator #3 provides emergency power automatically by two ASCO switches located on the 11th floor machinery room of the Kolb Annex to the following areas: a. the freight elevator in the Annex, b. emergency exit lighting, c. emergency corridor lighting, d. emergency outlets in selected areas, Circuit Breaker Chart - Seventh Floor North
(room 701) NUMBER CORRESPONDING LOCATION 1 Main Circuit Breaker 2 Basement: Oil Burner in power plant 3 Floors 9 - 4 4 9th Floor Center 5 19th Floor: Conference Room/ Pharmacy on 6 11th Floor: X-Ray Room 7 11th Floor: Power to Mechanical Space 8 2nd Floor: Coffee Shop 9 Basement: Power Plant 10 Elevator: High Rise 11 Elevator: Full Building Floors 1 - 19 12 Floors 8 - 11: South Lighting Panels 13 10th - 11th Floors 14 18th Floor New Panel, 15 Basement: Ash Hoist, Elevator 16 Elevator K - South 17 Elevator H - North Elevator 18 3rd Floor: North Lighting Panels, Basement 19 Floors 1-4: South Side Lights, 20 6th Floor: Panels 21 3rd Floor: Center Lighting Panels, Basement 22 X Ray Room, 1152 23 8th Floor: Auditorium 24 13th floor: Power Panel 25 Front of Building: Street Lights 26 Floors 16 - 19: Center Lighting Panels 27 Floors 9-12: Center Lighting Panels 28 6th Floor: Panels 29 1st Floor: Shop Power Panels, 30 4th Floor: South 31 4th Floor: North 32 Floors 16 - 18: Lab Panels 33 Floors 13 - 15: Lab Panels 34 Floors 1 - 4: Center Lighting Panels 35 Floors 4 - 7: North Lighting Panels 36 Floors 5 - 8: Center Lighting Panels 37 Floors 5 - 7: South Lighting Panels 38 Floors 10 - 11: West Wing Panels 39 Floors 8 - 11: North Lighting Panels *NOTE: Also located on the seventh floor (room 701)
is the stand by distribution panels for generator 1 and the disconnect
panel switch for the elevator tower penthouse. All of these are fed
from main power meters and throw switches located in room 801. Fuel for Emergency Generators - Number 2 Fuel(14)
1. Fuel for Emergency Generators - Number 2 Fuel A. Two of the three Emergency generators run on number #2 diesel fuel
B. The tank for the #2 diesel fuel is located in the same area of the #6 oil tank. 1. The tank has a 10,000 gallon storage capacity. C. The number 2 oil is pumped out of the storage tank and distributed to the emergency generators 1. There is a fuel gauge located in the boiler room that measures the amount of fuel in the tank. A. If problems occur with fuel gauge, refer to the storage tank owners
manual for instructions on manually sounding the tank. B. The dip stick and conversion chart are in the boiler room. D Each emergency generator is equipped with a gauge that measures the amount of fuel used. 1. It is the responsibility of the Assistant Plant Utility Engineer
to record and calculate the total number of gallons used in each emergency
generator per shift. E Under the supervision of the Plant Utility Engineer II, the Engineer in charge of the day shift is responsible for the fuel supply. 1. The engineer will take the readings or service the fuel tank. 2. The Engineer will make arrangements with the Plant Utility Engineer
II and the fuel company for deliveries of fuel. F. The oil contract is currently with: Empire State Oil Company 1640 McDonald Avenue Brooklyn, NY 11230 (718) 627-5100 Attn: Mr. Frank LaForgia 1. Empire State Oil Company does not make deliveries on Saturday or
Sunday. 2. Fuel Deliveries: A. In order to prevent fuel spillage or overflowing of the vent pipes,
it is the responsibility of the Plant Utility Engineer II to coordinate
the fuel deliveries. B. The Engineer in charge is responsible for the supervision of the fuel delivery. The Engineer should do the following: (1) check the temperature and number of gallons pumped in to tank, (2) review the ticket from truck driver, (3) Before each fuel delivery, add the fuel additive to the tank, (4) log all information into the Engineering Log Book. G. The Plant Utility Engineer II should be familiar with the New York
State Fuel Contract from the office of General Services, Standards and
Purchase Group for #2 fuel. Preventive Maintenance 1. Introduction A. The Plant Utility Engineer III is responsible for overseeing the
Preventive Maintenance and testing of all Emergency Generators. 2. Procedures A. Preventive Maintenance is performed as per manufacturers recommendations.
Operation and maintenance manuals for generators are located in the
Plant Utility Engineer I office. B. If any problems occur or repairs are required beyond Engineering
staff capabilities, a qualified generator manufacturer will be contacted
for a service call. 1. Cummins Metropower, Inc. 890 Zerega Ave Bronx, New York 10473 212-892-2400 2. Atlantic Detroit Diesel Allison PO Box 950 180 RT 17 South Lodi, New Jersey 07644 201-489-5800 C. All Preventive Maintenance work shall be documented on the VISI
Record chart, and in the Emergency Generator Log Book.
D. Any Problems which occur with the Emergency Generators will be forwarded
to the Plant Superintendent immediately. 3. Testing A. All generators are exercised on a weekly basis for a period of one half to one hour (1/2 1) 1. The Exercise will test the generator equipment and supplemental
equipment (fans, fuel oil pumps) B. Transfer switches are tested to insure proper operations. C. All test information is logged in the Emergency Generator Log Book
and the Engineering Log Book. Vertical Transportation - Elevators 1. Bldg. # 1 A. The existing elevators consist of equipment installed by the Otis
Elevator Company; and (for the three main elevators) automated by the
Armor Elevator Company in 1968. B. Lower Floor Elevators North Elevator: Basement- 11 Capacity: 4,000 lbs 300 feet per minute Emergency Power/ Generator # 2 South Elevator: Floors 1 -11 Capacity; 5,000 lbs 700 feet per minute Emergency Power/ Generator # 2 Tower Elevator Floors 10 - 17 PERMANENTLY OUT OF SERVICE Elevator Stair Tower (2 Elevators) Floors 10 - 19 Capacity: 3,000 lbs. 350 feet per minute Both cars - Emergency power/Generator # 1 High Rise Elevator: Floors 1 - 19 Capacity: 2,000 lbs 300 feet per minute Emergency Power - Generator # 1 Ash Car Elevator: Boiler Room to first floor Capacity 3,000 lbs 100 feet per minute No emergency power 2. I. Bldg. 4, Annex A. These elevators were installed when the building was built in 1980.
All elevators are in good working order. All elevators in the Annex
have emergency power. Car # 1, Freight or Passenger 1st floor of Bldg # 1 to the eleventh floor of the Annex. (17 Landings) Capacity 4,000 lbs. Car # 2 and Car # 3 - Passenger L3 to tenth floor of the Annex, 14 landings Capacity 3,000 lbs Elevator Equipment Inventory - Table 1
Elevator Equipment Schedule - Table 1 Institution: New York State Psychiatric Institute
Legend: Q - Hi-rise K - South Elev. H - North Elev. V - Self G - Ash 1 - Freight 2 - Middle 3 - Right Elevator Equipment Inventory - Table 2
Institution: New York State Psychiatric Institute
Elevators Failure 1 Policy A. The Psychiatric Institute provides elevator service in both the
Main Building and the Kolb Annex. B. Elevators use is prioritized as follows: 1. emergency transport of patients or staff needing medical care,
2. emergency transport of medical staff to the site of an emergency,
3. transport of patient meals, 4. general building transport. C. In the event of an elevator failure the Engineering and Safety Departments will work jointly to correct the problem as quickly as possible. 1. The first priority is to ensure that no one is trapped in the elevator.
2 Procedure A. If elevator service is interrupted due to a mechanical or electrical
problems, or, while riding any elevator in the building, an employee
becomes aware that the elevator is not operating properly the following
should occur: B. Person(s) trapped in the elevator will: 1. ring the alarm, 2. pick up the emergency telephone which rings directly to the Safety
Desk (dial 5555 if the elevator phone allows you to
dial). 3. A Safety Officer will remain on the line to keep the trapped person(s)
calm. 4. The Safety Department will contact the Engineering Department for
help in removing the trapped person(s). 5. A Safety Officer will instruct the trapped person(s) to remain
inside the elevator until the problem is identified.(Do not attempt
to use escape hatch.) 6. The maintenance contractor will be called for an emergency visit
if service cannot be restored to the elevator by Engineering staff.
7. If the contractor cannot restore service, the Engineering and Safety
Departments will rescue the trapped person(s). C. If the elevator does not operate properly: 1. call the Engineering Dept. Ext. 5778 Monday - Friday 7:30am to 4:00pm or during off hours call the Boiler Room Ext. 5550. 2. Report the problem to the Plant Utility Engineer I in charge. D. When the Engineering Department gets a telephone call of a problem with any elevator: 1. the Senior Plant Utility Engineer I or the Engineer in charge should
be notified and will investigate the problem immediately. E. Power Plant Personnel: 1. report to elevator with all necessary tools and keys, a. The Maintenance Supervisor will have all necessary keys. In the
event that the Maintenance Supervisor is not available, the Safety Department
has the elevator keys. 2. investigate interruption of service, 3. restore elevator to operating condition, a. if restored, test the elevator to ensure problem is corrected.
4. report all details to Senior Plant Utility Engineer I, and write
report in Engineer's Log Book. F. On next scheduled visit, the elevator contractor should inspect
that elevator to insure problem is corrected. 3 If Service Cannot Be Restored A. Safety Officers and Engineering Personnel will evacuate people from elevator. 1. Safety Officers and Plant Facility Personnel have been trained
and have the proper keys to evacuate the elevator. 2. Emergency elevator keys are located in the Power Plant. 3. Before any elevator evacuation procedure is attempted, the power
to elevator car must be turned off. B. If Plant personnel cannot restore elevator service, the following should be done: 1. place signs in front of the elevator on every floor that state
that the elevator is temporarily "Out of Service", 2. Plant Utility Engineer II a. notify the switchboard operator that elevator is out of service. Switchboard operator will notify the following: (1) Nutrition Services Department, (2) Nurse Supervisor or the Nurse on Call, (3) Safety and Security Department. b. arrange to keep the services and operation of the building on-going.
3. Plant Personnel a. report all details and steps already taken to the Engineer in charge of the Power Plant (Ext. 5550). b. Advise the Engineer of the elevator problems and request they call the elevator service contractor. Plant Superintendent c. will make all necessary arrangements to maintain the operations
and function of the building. 4 Elevator Service Contractor KNUDSON ELEVATOR CORP. 22-05 43rd Avenue Long Island City, NY 11101 Telephone: (718) 937-3780/1023 A. The service contract states that the elevator service contractor should report to New York Psychiatric Institute within 2 hours of being called in an emergency situation. 1. The Power Plant Engineer should log all information pertaining
to thxcontractors service in the Engineering Log Book. B. Responsibility of the Elevator Service Contractor: 1. reports to the Power Plant or Engineer Office, 2. signs the log book, 3. receives all the information and the keys, 4. investigates elevator problem, 5. restores elevator service, 6. returns to Power Plant or Engineer Office to sign out and report
all the details of the problem, 7. fills out work order ticket and leaves copy in Engineer's office
or Power Plant. Preventive Maintenance 1. Introduction A. The maintenance of all elevators in the facility is covered by
a full maintenance contract. Included in the contract is all material,
labor, supervision, and testing of all elevators. B. The contract is renewed annually. 2. Maintenance Contract A. The principal Plant Utility Engineer I and the Plant Superintendent
is responsible for the administration of the elevator maintenance contract.
B. The current contractor is; KNUDSON ELEVATOR COPR. 22-05 43rd Avenue Long Island City, NY 11101 718-937-3780/1023361-2400
C. Annual Inspection 1. The Psychiatric Institute and the Office of Mental Health will
hire a third party Elevator Consultant for an annual Inspection of the
Elevators and the Elevator Contract. 2. The Consultant will perform the following: a. an annual inspection on all elevators. b. Inspection of the conditions of all existing equipment. c. Review of the Preventive Maintenance System performed on elevators.
d. Upgrade equipment as necessary at an additional cost. e. Quality Assurance review of all testing and safety of equipment.
3. The Consultant will furnish a written report documenting all of
the above conditions. 4. The Consultant will be available to attend meetings with the Maintenance
Contractor, Psychiatric Institute staff, and the Office of Mental Health
to review the inspection report. Domestic Water System 1. Domestic Cold Water - Existing Conditions A. The facility is supplied by two incoming water services, one from Riverside Drive and one from Haven Avenue. Both services are cross-connected in the Boiler Room. Main supply piping is 8" size. B. The building is split into two pressure zones. City pressure supplies
water to all lower floors (low zone) up to and including floor 10. House
tank pressure supplies water to the remainder (high zone) of the building.
C. The water supply system for the high zone originates in the boiler
room with duplex house pumps connecting into the main water supply mentioned
above. House pumps are single stage. Flexible coupled, 10 H.P., 3450
RPM, approximately 6 years old and are in good condition. D. House pumps discharge into duplex steel house tanks located above
the penthouse level. high x 12 '-0" wide x 20'-0" long. Nominal stored
water in each tank is approximately 10,000 gallons. Stored water for
fire protection is adequate. New York City Code requires 5,000 gallons
for standpipe requirements. Approximately 6,000 gallons is available
within both tanks. Balance of stored water is used for domestic purposes.
E. House tanks are provided with floats to actuate the house pumps,
and also to actuate high and low water alarms. House tanks are in good
condition. F. House tanks down-feed to high zone domestic plumbing fixtures and
also feed fire-standpipe hose rack assemblies and sprinkler systems.
2. Domestic Hot Water - Existing Conditions A. As outlined for domestic cold water, the building is split into
two pressure zones. Each zone is provided with duplex instantaneous
type medium pressure steam supplied hot water heaters. Heaters are Leslie
"Constantemp", model 900, approximately 6 years old, and are located
above the boilers. A storage tank is located near the heaters but has
been valved off and is not in use. Heaters are in good condition. B. Capacity of each heater: 90 gallons per minute, 40 F to 120 F,
with steam at 60 psi. C. System is a circulating type piping installation complete with
aquastat actuated circulating pumps. D. Temperature Control 1. All domestic hot water is heated in the Power Plant by four (4) instantaneous hot water heater. Two (2) are used in a bank at one time and switched for inspection. a. This arrangement allows back-up for off line repairs. 2. The maximum allowable system water temperature will not exceed
1280 F leaving the power plant. 3. The maximum allowable temperature received at any location will not exceed 1180 F. It is distributed to all buildings through pipe shaft system and returned to the Power Plant at approximately 1200 F. a. If temperature is reduced any lower at the heaters, shower water
is too cold for patient comfort. 4. Safe Guards a. A safety system is designed to help protect personnel and patients
from scalding. If something should go wrong with either unit it would
produce only cool water, or no water at all. b. System temperature control devices are inaccessible to unauthorized
personnel, and adjustments are authorized by the Plant Utility Engineer
II and Plant Utility Engineer Is only. c. Water temperature is checked weekly at the receiving location by
Engineering Department staff. d. If water temperature exceeds 1180 F, the Plant Utility
Engineer II is notified immediately to take corrective action and follow
up investigation. e. All diagrams and Owners Manuals are located in the Plant Utility
Engineer II's office. All problems will be logged in the Engineer's
Log Book. 3. Critical Equipment Inventory A. 8" water main - Riverside Drive 1. curb cock in Riverside Drive 2. enter building in the Boiler Room (Northwest corner) 3. 6" valves by pass and water meter B. 8" water main - 168th St. 1. curb cock in driveway on 168th St. 2. enter building on the 7th floor 3. Room 742, water meter room 4. 6" isolation valve and by pass, 6" water meter C. Cross Connection or the water mains is in the Boiler Room D. Two House Tanks 1. Two (2) 10,000 gallon, steel house tanks located on the 20th
floor. 2. isolation valves, by pass valves, 3. check valves, 4. high and low pressure alarms. E. Water Pumps 1. Two (2) Weil water pumps, A-1800B in the Boiler Room 2. model #: 2-342014-10 3. single stage, 10 HP, 350RPM 4. motor: Gould Century 5. volts: 208, 3 phase, type SC F. Piping and Valves 1. See blueprints and valve charts G. Water Heaters 1. four (4) Leslie - Constantemp heaters located in the Boiler Room
on top of Boiler #1. 2. model #: E-600 l, 60 GPM, 3. steam; 2 - 15 psi inlet 4. temperature range 1000 - 1800 F 5. isolation valves, by pass valves
4. Water Piping - Existing Conditions A. Generally, most piping is of the original installation and visual
portions seem to be galvanized steel. Visual piping is insulated and
insulation is generally in good condition. 5. Plumbing Fixtures - Existing Conditions A. Most plumbing fixtures and trim are of the original installation and are "old Cycle". A few fixtures have been replaced as required. 1. Condition: fair. 6. Fire Protection - Existing Conditions A. As described under domestic cold water, all fire reserve originates
in the building duplex house tanks which contain approximately 20,000
gallons which can be used for fire. B. An 8" fire line originating at the house tank branches off and
down feeds to standpipe risers. Standpipe risers provide water to fire
hose stations provided at every floor. C. Wet pipe sprinklers connecting to the standpipe risers are provided
in some portions of the building including selected patient rooms, boiler
room, storage areas, etc. but coverage is no adequate to today's standards.
D. Individual floor take-offs are provided with water flow indicators
which will sound an alarm in the event of a sprinkler head discharge.
Main valves are provided width tamper switches which will also sound
an alarm in the event the valve is closed. Valves are chained in the
"Open" position. E. Both the standpipe and sprinkler system water supplies are augmented by exterior siamese (fire department) connections located on Riverside Drive and on Haven Avenue. Emergency Water Plan 1 Introduction A. In the event of water disruption, the Engineering Department will
use the following plan to restore service quickly and efficiently. B. If water service is disrupted for a prolonged period of time, the Psychiatric Institute has on hand bottled water which should be used. 1. Priority use is given to the patient floors and the Nutrition Services
Department. 2. Bottled water is kept on the first floor of the Main Building in the Housekeeping Department, room 13.(15) a. There is an approximate supply of 600 gallons of bottled water on hand at any given time. 2 Main Building Water System A. The Main Building is provided with two water main feeds, and can
be fed and can be fed from both or one water main at a time. B. The Riverside Drive Water Main: enters the building at Riverside Drive in the boiler room in the north-east corner. 1. The water main is a 6 inch pipe and has a water meter, by-pass,
and isolation valves. 2. A curb cock valve is located in the Riverside drive approx 10 feet
west of the north west corner of the building. 3. The curb valve cap is painted bright yellow. 4. The six inch water supply divides and reduces to two 3 inch lines. a. One water line feeds the domestic water supply for floors 10 down to boiler room and the water heater. b. The other 3 inch line feeds the two house pumps, the deareator and the boilers. (1) The two house pumps are Weil pumps and are controlled either automatically
or manually to feed the house tanks on the 20th floor. C. The 168th Street Water Main: enters the building on the seventh floor. 1. The water main is a 6" inch line and also has a water meter, a
by pass and isolation valves. 2. There is a curb cock valve located across 168th Street in the side walk by the Hammer building. a. The valve cover is painted yellow. b. The wrench to the curb cock valves is located in the boiler room area, hanging on the wall by the North elevator. (1) The wrench is painted red. 3. The 168th Street Main is connected into the Riverside
Drive Main at various points, creating a complete water supply loop.
D. The 3-inch water line feeds the boilers, dearator hot water tanks
and the house pumps. E. In the boiler room are 2 Weil water pumps that pump water up to 2, 10,000 gallon house tanks located on the 20th floor. 1. The house tanks feed domestic water to floors 19th through 11th
by gravity feed. 2. The tanks also feed the sprinkler system and hose cabinets.(16)
3 Kolb Annex Water System A. The Kolb Annex laboratory building is fed by two, 4-inch water
mains coming in from 168th street and entering the building on the L-1
floor, room number 131. B. One 4-inch water line is for the domestic water system of the Annex.
C. One 4-inch water line is for the building's fire protection system. 1. This water line has a water meter, by-pass and isolation valves.
D. The two water mains run parallel underground into the building. 1. There are two curb cock valves located across the street, in the sidewalk. a. The valve covers are painted yellow. 4 Procedures - Emergency Water Shut Down In the event of an emergency with any water supply, the following
actions should be taken: A. The person discovering the emergency will immediately notify the
Senior Plant Utility Engineer I and Plant Superintendent. B. The Engineer in charge will: 1. verify the situation, 2. under the direction of the Plant Superintendent, will shut the
water main valve off to the facility using the curb valve wrench. a. *NOTE: Either water main service can supply water
to the facility. C. The Plant Superintendent will: 1. notify the following people: a. Deputy Director of for Administration ext. 5401 b. Business Officer ext. 5804 c. Chief Safety Officer ext. 5210 2. confirm the situation and make the decision if it is necessary
to declare an emergency, 3. call OMH, Capital Operations to arrange for emergency repairs,(17) a. Dave Beemer (518) 473-5180, b. Skip Hommel (518) 474-4325. 5 Procedures - Emergency Water Loss Inside Emergency - Main
Building A. If any emergency occurs inside the building to any part of the
water system the use the following procedure: B. The person discovering the emergency will notify the following people as to the location and extent of the emergency.: 1. Plant Utility Engineer II, 2. Plant Utility Engineer I, 3. Plumber, 4. Maintenance Supervisors, 5. Plant Superintendent. C. The Plumber or the Plant Utility Engineer I will close the necessary
valves to isolate the broken pipe and stop the leak. D. The Plant Superintendent will notify the necessary facility administration
of the location and extent of the problem. E. The Plumber or Plant Utility Engineer along with their supervisors
will make the arrangements for the necessary repairs to correct the
problem. F. If the Engineering staff cannot correct the problem, the Plant Superintendent will review the situation and make the decision to declare an emergency. 1. call OMH, Capital operations to arrange for emergency repairs,(18)
a. Dave Beemer (518) 473-5180, b. Skip Hommel (518) 474-4325. G. The supervisor in charge should notify the Housekeeping Department
and ask for assistance in making arrangements to clean up any flooding
that may have occurred. 6 Procedures - Emergency Water Loss Via Outside Water Main-
Kolb Annex A. In the event that one of the Kolb Annex water mains are broken
and water service is interrupted, the following procedure should be
implemented: B. The persons discover the problem will report it to the Engineering
office at ext. 5778. C. The Plant Superintendent, Plant Utility Engineer II, Maintenance Supervisors and Plumber should be notified immediately. 1. These supervisors will evaluate the problem. D. If the domestic water service is the problem and the incoming main is damaged, then the following "tie in" procedure will be used: 1. Under the supervision of the Plant Superintendent or Senior Stationary: a. Turn off valves to both incoming services up at wall. (1) valves, DCW#l, F. Stand P #l, (2) valves: DCW#2 by pass, F. Stand P#5, DcW#5 E. Valves will be turned off as follows: 1. On the fire protection line, at the by pass, after the meter is a 2 inch valve with a upright nipple, 900 elbow with a cap - Make sure 2 inch valve is close, remove cap, 2. On the domestic water main, after the meter is a 2 inch valve with
an upright nipple, 900 elbow with a cap - Keep valve close,
remove cap, 3. In the corner of the room, stands a 5 feet long piece of 2 inch
pipe with one end threaded and the other end of pipe is a female half
of a union. Also, there is another small piece of pipe, consisting of
a nipple with the male end of the union. 4. Take the threaded end of the long pipe and thread into the elbow
on the fire protection system. 5. Take the shorter piece of pipe and thread into the elbow on the domestic main. a. Align the pipes and connect the union. b. Tighten all fittings. 6. Open valve (F stand P #1). a. Crack open valve slowly, 7. On the domestic water main, open valve (DCW#5) open 2 inch valve
on nipple after meter on domestic main. 8. On the fire protection service, open 2 inch valve on nipple, SLOWLY. a. Opening this valve will charge the system and tie in the two water systems together. b. This tie in will give water service to the entire bldg. 9. Log in the engineer's log book that the emergency tie in procedure
is in progress. F. The Plant Superintendent shall notify the administration and the
Safety and Security Department of the situations. G. The Plant Superintendent shall declare an emergency and implement
the Emergency Construction and Repair Procedure.(19)
H. The Plant Superintendent shall document the entire length of the
emergency until all repairs are completed. 7 Procedures - Emergency Water Loss Inside Emergency - Kolb Building A. If any emergency occurs inside the building to any part of the
water system the use the following procedure: B. The person discovering the emergency will notify the following people as to the location and extent of the emergency.: 1. Plant Utility Engineer II, 2. Plant Utility Engineer III, 3. Plumber, 4. Maintenance Supervisors, 5. Plant Superintendent. C. The Plumber or the Plant Utility Engineer I will close the necessary
valves to isolate the broken pipe and stop the leak. D. The Plant Superintendent will notify the necessary facility administration
of the location and extent of the problem. E. The Plumber or Plant Utility Engineer I along with their supervisors
will make the arrangements for the necessary repairs to correct the
problem. F. If the Engineering staff cannot correct the problem, the Plant Superintendent will review the situation and make the decision to declare an emergency. 1. call OMH, Capital operations to arrange for emergency repairs,(20) a. Dave Beemer (518) 473-5180, b. Skip Hommel (518) 474-4325. G. The supervisor in charge should notify the Housekeeping Department
and ask for assistance in making arrangements to clean up any flooding
that may have occurred. Emergency Flood Plan 1 Policy A. Over the years, the Psychiatric Institute has experienced floods
due to broken pipes, sewer stoppages, etc., in various parts of the
facility. Floods can be extremely dangerous, especially in a research
laboratory containing expensive scientific equipment, or patient care
areas. B. It is the policy of the Psychiatric Institute to provide prompt
maintenance and cleaning of a flood site to restore a flood area to
a safe operable state. Proper Infection Control measures will be taken.
2 Procedures in the Event of a Flood A. The person discovering the flood will call the emergency extension
5555 and notify the Safety Department of the situation.
B. The Desk Officer will immediately contact the Engineering Office: 1. ext. 5777 during the day, 2. ext. 5550 during off hours (Boiler Room) 7. Ext 5779 - Housekeeping 8. P.A. System Announcement for Engineering and Housekeeping staff
to report to! C. A designee from the Engineering Department will alert the Chief of Housekeeping to the flood situation, and the Housekeeping Department will send a clean-up crew to the flood site.(21) 1. The Housekeepers responding to the flood situation will clean up,
and contain water as best as possible. 2. Flood containment equipment: a. wet/dry vacs - 55 gallon wet vacs with discharge pump b. mops/buckets, c. boots and rubber gloves D. The Maintenance Supervisor (or Watch Engineer during off-hours) will dispatch Engineering staff to the flood site. 1. All Engineering staff responding to the flood should be equipped
with appropriate hand tools. E. First priority in the event of a flood is to stop the source of the flooding. 1. See Emergency Water Plan just refer to topic for details on shutting off the water in either the Main Building or the Annex. 2. While moving patients and staffs, precautions will be taken to
prevent slipping, and falling. Precautions should also be taken to prevent
injuries from electrical hazards. F. Second priority is to protect equipment in the area of the flood. 1. turn off electrical equipment, 2. move or relocate equipment if necessary, 3. if equipment cannot be moved, cover it with plastic to prevent extensive damage. a. A supply of plastic is kept in the mechanical store room. 3 Third priority is to fix the source that caused the flood by : 1. repairing the broken pipe, 2. clearing the sewer stoppage. H. After the source of the flooding is repaired, the water line should
be turned on and tested for leaks and/or continued sewer blockage. I. After testing of system and clean up of flood area is complete,
the equipment and furniture will be returned to normal. J. The Maintenance Supervisor (or Watch Engineer) will document the
event and present a copy of the documentation to the Safety Committee.
K. In Labs Beware of: 1. Chemical Hazards 2. Radiation 3. Electrical Equipment Inspection of the Sprinkler System Introduction 1. To ensure the safety of the patients, staff and visitors of the
Psychiatric Institute, the Safety and Engineering Department, test the
Sprinkler Systems on a monthly basis. Building 1 is not a fully sprinklered
building. 2. Any problems are corrected by NYSPI Engineering Department an inventory
of sprinkler heads, water flow switches and other plumbing supplies
are in Engineering Department. Mechanical stores - building 1st
floor. 3. Monthly maintenance and inspections reports are kept in the Safety
and Security Office and reviewed by the Chief Safety Officer and Plant
Superintendent. Information is reported to the Safety Committee. 4. The inspection report form is illustrated below: INSPECTION OF SPRINKLER SYSTEM TEST VALVES DATE: _______________________
TESTED BY: ________________________________
Officer's Name C:\NYSPI\convertedmanuals\Revised Engineering Manual 400 pages.wpd 1. 1 2. 2 3. 3 See the Communications Manual for further details. 4. 4 For additional information see the New York State Office of General Services Design and Construction Group's Policy and Procedures for Emergency Construction, 1995. 9. 9 If the MSDS cannot be located, call the Secretary to the Safety Committee at ext 5702. Copies of all MSDS for chemicals existing in PI are kept in the Safety Department. 11. 11 12. 12 13. 13 14. 14 16. 16 See attached drawings and list of valve locations. 17. 17 See manual for emergency construction and repair work procedures. 18. 18 See manual for emergency construction and repair work procedures. 19. 19 See emergency construction and repair work procedures. 20. 20 See emergency construction and repair work procedures.
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